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Company LOGO Understanding the Legal Automation Market Corporate Secretary & Matter Management Software.

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Presentation on theme: "Company LOGO Understanding the Legal Automation Market Corporate Secretary & Matter Management Software."— Presentation transcript:

1 Company LOGO Understanding the Legal Automation Market Corporate Secretary & Matter Management Software

2 Agenda 2. Leading Products in the Marketplace 3. Key Benefits of Legal Automation 4. Introducing a New System to Users 5. Making a Purchase Recommendation 1. Defining Legal Automation Products

3 Defining Matter Management Manage Corporate Legal Practice MATTERSCONTACTSCOSTSDATES Intellectual Property Litigation Employment Transactions Any type of matter! Outside Counsel Vendors Budgets / Accruals Projections Allocations Assigned Staff Opposing Parties Client Contacts Courts Business Units Docketing Contract Obligations Registrations Group Meetings All law dept. dates

4 Matter Management Leaders Mitratech TeamConnect & CLMS Highly flexible Toolkit oriented for maximum configuration Enables complex business rules Excellent financial management tool

5 Matter Management Leaders Mitratech TeamConnect & CLMS Highly flexible Toolkit oriented for maximum configuration Enables complex business rules Excellent financial management tool LT Online Lawtrac Excellent collaboration tool Very responsive customer service Flexible system Solid workflow components

6 Matter Management Leaders Mitratech TeamConnect & CLMS Highly flexible Toolkit oriented for maximum configuration Enables complex business rules Excellent financial management tool LT Online Lawtrac Excellent collaboration tool Very responsive customer service Flexible system Solid workflow components Corprasoft Legal Desktop Configurable without programming Most mature web based product Strong Microsoft partnership

7 Matter Management Leaders Mitratech TeamConnect & CLMS Highly flexible Toolkit oriented for maximum configuration Enables complex business rules Excellent financial management tool LT Online Lawtrac Excellent collaboration tool Very responsive customer service Flexible system Solid workflow components Corprasoft Legal Desktop Configurable without programming Most mature web based product Strong Microsoft partnership Bridgeway eCounsel Configurable without programming Excellent ease of use format Integrates with Corporate Secretary product Strong eBilling components

8 Other Matter Management Players Case & Point Computer Law Systems EAG Law Base Law Manager Legal Files Legal Edge ProLaw Serengeti Law Tripoint

9 Key Benefits of Matter Mgmt CUT COSTS Establish approved O/C based on cost analysis Identify vendor billing errors via automated invoice auditing and approval Secure prompt payment discounts via improved billing procedures

10 Key Benefits of Matter Mgmt CUT COSTS Establish approved O/C based on cost analysis Identify vendor billing errors via automated invoice auditing and approval Secure prompt payment discounts via improved billing procedures REDUCE RISK Identify case trends Make & justify decisions based on analysis of trends Identify areas of preventive law Provide centralized date and document repository

11 Key Benefits of Matter Mgmt CUT COSTS Establish approved O/C based on cost analysis Identify vendor billing errors via automated invoice auditing and approval Secure prompt payment discounts via improved billing procedures REDUCE RISK Identify case trends Make & justify decisions based on analysis of trends Identify areas of preventive law Provide centralized date and document repository IMPROVE EFFICIENCY IMPROVE EFFICIENCY Reduce invoice processing time Improve service to clients Automate redundant tasks (invoice approval; document creation) Share the burden (internal & external collaboration)

12 Matter Management Case Study American subsidiary of German company Matter management Project Initiatives To create a centralized legal organization Legal professionals are dispersed between 2 locations To provide higher quality legal services to six separate operating groups at law firm rates To develop a process for analyzing and improving results

13 Case Study Continued Implementation of Initiatives Secure, web based access for all legal professionals Accomplished secure collaboration between locations Matter type specific configurations Enabled unique use of the system by each functional area

14 Case Study Continued Implementation of Initiatives continued… Centralized database Allowed for streamlined reporting and analysis of data Improved efficiency / accuracy in delivery service to clients Implementation of eBilling Reduced data entry time Provided ability to more granularly analyze billing data

15 QUESTIONS ABOUT MATTER MANAGEMENT SYSTEM USES AND/OR BENEFITS?

16 Other Case Studies Pharmaceutical Company Energy Company Food Service Company

17 Defining Entity Management Manage Corporate Records STRUCTUREACTIONSPOSITIONSDATES Organizational Charts Entity Ownership Jurisdictional Incorporations and Qualifications Directors / Officers Committees Historical & Current Some Executive Compensation Bylaws Annual Meetings Securities Jurisdictional Registrations Filings Corporate Meetings Elected / Retired Dates All corporate dates

18 Entity Management Leaders Bridgeway Secretariat Only provider with integrated entity and matter management systems Excellent ease of use features Most mature US product

19 Entity Management Leaders Datacare Global Corporate Manager Most efficient in global entity management Large blue chip client base Fully web based Very robust functionality Bridgeway Secretariat Only provider with integrated entity and matter management systems Excellent ease of use features Most mature US product

20 Entity Management Leaders Transcentive World Records Strong in equity plan administration Combines stock option and entity management Datacare Global Corporate Manager Most efficient in global entity management Large blue chip client base Fully web based Very robust functionality Bridgeway Secretariat Only provider with integrated entity and matter management systems Excellent ease of use features Most mature US product

21 Key Benefits of Entity Mgmt CUT COSTS Decrease time spent repeating tasks Free valuable resources for other tasks Create / Protect integrity of corporate data

22 Key Benefits of Entity Mgmt CORPORATE COMPLIANCE CORPORATE COMPLIANCE More accurate, centralized data Sarbanes-Oxley & other securities features Management of jurisdictional registrations CUT COSTS Decrease time spent repeating tasks Free valuable resources for other tasks Create / Protect integrity of corporate data

23 Key Benefits of Entity Mgmt IMPROVE EFFICIENCY IMPROVE EFFICIENCY Quick search of corporate history / current information Print screens, exports to other programs & valuable reports Automate redundant tasks (global retire; document creation) Share the burden - internal collaboration CORPORATE COMPLIANCE CORPORATE COMPLIANCE More accurate, centralized data Sarbanes-Oxley & other securities features Management of jurisdictional registrations CUT COSTS Decrease time spent repeating tasks Free valuable resources for other tasks Create / Protect integrity of corporate data

24 Selling a System Internally Text 1 Develop a project team Get the users involved Text User Involvement To the USERS 2 Evaluate the Now 3 Document department requirements 4 Evaluate products against requirements 5 Conduct systematic ranking of products

25 Evaluating the Now Documenting Requirements These comments from your interviews become requirements for the system. Priorities help you rank the requirements.

26 Evaluating the Now Collecting Existing Documents Collect tools users currently utilize in a documents binder for reference during implementation.

27 Evaluating Products Weighted Product Ranking Grid

28 Selling a System Internally Do your homework! Compile your data Current issues Requirements Evaluation criteria Ranking Cost / Benefit analysis How long for it to pay for itself? 2 Evaluate the Now 3 Document department requirements 4 Evaluate products against requirements 5 Conduct systematic ranking of products To MANAGEMENT

29 Company LOGO Questions? Contact info: Office:


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