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A collection management system and foundation for research Hoffman, Christopher R., Doran, Andrew, Moe, Richard, McGrath, Patrick, Mishler, Brent University.

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Presentation on theme: "A collection management system and foundation for research Hoffman, Christopher R., Doran, Andrew, Moe, Richard, McGrath, Patrick, Mishler, Brent University."— Presentation transcript:

1 A collection management system and foundation for research Hoffman, Christopher R., Doran, Andrew, Moe, Richard, McGrath, Patrick, Mishler, Brent University of California, Berkeley

2 UC Berkeleys collection management systems and the BNHM-IST Partnership Introducing CollectionSpace How to learn more

3 Specimen Management System for California Herbaria (SMASCH) (University & Jepson Herbaria) PAHMA Collections (BNHM Consortium, Phoebe A. Hearst Museum of Anthropology) SAGE (UC Botanical Garden) UCMP Specimen Database (BNHM Consortium, UC Museum of Paleontology) Essig Specimen Database (BNHM Consortium, Essig) MVZ/Arctos Specimen Database (BNHM Consortium, MVZ) Biocode Specimen Database (BNHM Consortium) HERC Specimen Database (BNHM Consortium, HERC) History of Art Visual Resource Collection (HAVRC) (Department of History of Art) Slide & Photograph Image Retrieval Online (SPIRO) (Architecture Visual Resources Library) CineFiles (Pacific Film Archives) Berkeley Language Centers Archival Catalog & Circulation System (Berkeley Language Center) Plus … Bancroft Special Collections and many others

4 Campus supports a broad range of collections, from Art to Zoology, but … Too many aging legacy systems Millions of objects, artifacts, specimens Managed in about 20 different collection management systems Running on about 15 hardware platforms Maintained by about 10 different technology groups, with various degrees of technical experience Inconsistent decision-making Insufficient and inadequate funding models in a time when university funding is challenged Does this sound familiar?

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6 Collection Management Systems Taxonomy and Thesauri Outreach and Data Sharing Digital Assets and Content Education Archives and Libraries Field Data Collection Field Station Sensor Network Exhibitions Molecular Lab Information Management Geospatial Services

7 CollectionSpace is an open/community- source, web-based software application for the description, management, and dissemination of museum collections information – from artifacts and archival materials to exhibitions and storage.

8 Web-based Highly customizable Interoperable Local or hosted deployments Communities of practice A platform for sharing collections information Designed to address the needs of cultural heritage AND biodiversity natural science collections

9 Focus on sustainability at all levels & scales Consortial fund-raising Communities, collaboration, and consortia Working with vendors and service providers An emerging foundation-like partnership Exploring boundaries (libraries, archives, museums) And beyond higher education

10 HTML, CSS, and JavaScript Open source: Java, MySQL, JBoss, jQuery Clean, simple URLs + useful data feeds (RESTful APIs) Web services (REST) and plugin architecture; enable data sharing and interoperability Services approach allows re-use across multiple domain-specific applications Accessible: Works great with keyboard and assistive technologies

11 Schema model for a customized service deployment Herbaria UCJEPS Anthro- pology PAHMA

12 DwC DwC + + Paleo Extension + Cultural Extension Future: Publish to Cloud Old/Current Portals: TAPIR, DiGIR, ABCD Old/Current Portals: TAPIR, DiGIR, ABCD DwC The University and Jepson Herbaria

13 DwC Description catalogNumberobject_numberaccession.accession_id An identifier (preferably unique) for the record within the data set or collection. institutionCode collectionCoderesponsible_departmenti.inst_name The name (or acronym) in use by the institution having custody of the object(s) or information referred to in the record. collectionCode? i.inst_nameThe name, acronym, coden, or initialism identifying the collection or data set from which the record was derived. decimalLatitude field_loc_lat_decimal accession.loc_lat_deci mal The geographic latitude (in decimal degrees, using the spatial reference system given in geodeticDatum) of the geographic center of a Location. Positive values are north of the Equator, negative values are south of it. Legal values lie between -90 and 90, inclusive. decimalLongitude field_loc_long_decimal accession.loc_long_de cimal The geographic longitude (in decimal degrees, using the spatial reference system given in geodeticDatum) of the geographic center of a Location. Positive values are east of the Greenwich Meridian, negative values are west of it. Legal values lie between -180 and 180, inclusive. year month day field_collection_date_ea rliest accession.early_jdate (calc) The four-digit year, month, or day in which the Event occurred, according to the Common Era Calendar. And so on… … …… Univ. & Jepson Herbaria DwC

14 CollectionSpace Status CollectionSpace Release 1.0: Summer 2010 Pilot deployments: Ongoing now CollectionSpace 2.0: July 2010 – November 2011 Goals: Stability, usability, and sustainability Develop the larger consortium for sustainability UC Berkeley deployments Starting with Anthropology (PAHMA) and Herbaria (UCJEPS) collections Integrated with CollectionSpace 1.1 through 2.0 planning Documenting our experience and developing templates for other museums

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16 Mar 07, 1997 CA Flowering/Fruiting May 06, 1891 May 02, 1891 Solano USA W. L. Jepson May May a108dfc0-5a62-49c9-bbcb-557aace48ddf label: collectionobjects_common Content-Type: application/xml collector number university-of-california-herbarium UC18876 Sidalcea keckii Wiggins Mounted on Paper catalog date North-Western Solano, California

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18 Campus-wide efficiencies Excellence for core missions True community-source and open-source solution Consortial community-based approach to funding and financial sustainability

19 We would like to: Learn more about your institutions needs Help you gain support for implementation of CollectionSpace within your organization Build a sustainable community of users and contributors

20 https://wikihub.berkeley.edu/display/istds/Ber keley+Natural+History+Museum+and+IST+P artnership


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