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1 OAS Quarterly Resource Management and Performance Report March 31, 2013 Secretariat for Administration and Finance.

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Presentation on theme: "1 OAS Quarterly Resource Management and Performance Report March 31, 2013 Secretariat for Administration and Finance."— Presentation transcript:

1 1 OAS Quarterly Resource Management and Performance Report March 31, 2013 Secretariat for Administration and Finance

2 2 New Quarterly Report Format for 2013: -Focus on Performance: dedicated section on programmatic results by subprogram. -Focus on variances: New tables highlighting budgetary variances -Focus on budgetary impact of human resource actions. Introduction

3 Programmatic Results by Chapter Las metas operativas fueron seleccionadas por las áreas entre las incluidas en el Programa Presupuesto Expected results for the mandates that correspond to the operative goals are being reviewed by the technical areas based on the draft submitted to the CAAP The operational targets were selected by the areas from the ones included in the Program Budget 2013 Total of programmed resources from all funds Compliance with operational goals until March 31, 2013 Compliance expected by the end of the year

4 4 Budget Execution Highlights Budget Execution by Fund (January 1, 2013 to March 31, 2013)

5 5 Budget Execution Highlights Explanations to Budget Execution by Fund (January 1, 2013 to March 31, 2013) Average execution per quarter should be around 25% -Regular Fund (27.2%): Over execution primarily because common costs charged at the beginning of the year. -ICR (26.7%): Over execution primarily due to income tax reimbursement to qualified employees, National Office 2013 rent payment in advance to receive discount. -Specific Funds (17.2%): Execution level during the first quarter of 2013, although under 25%, consistent with prior year.

6 6 Budget Execution Highlights Budget Execution by Programmatic Pillar and Fund (January 1, 2013 to March 31, 2013)

7 7 Budget Execution Highlights Explanations to Budget Execution by Programmatic Pillar and Fund (January 1, 2013 to March 31, 2013) Average execution per quarter should be around 25% -Human Rights (29.2%): Over execution mainly due to providing 2 nd quarter subsidy from the Regular Fund to the Inter-American Court of Human Rights in late March. -Support for the Member States (26.4%): Over execution mainly due to the timing in which the separations took place in the various National Offices. -Policy Direction (27.6%): Over execution mainly due to costs related to IPSAS requirements definition regarding current enterprise system. -Infrastructure and Common Costs (31.9%): Over execution mainly due to annual common costs charged during the first quarter of the year.

8 8 Financial Highlights Regular Fund Statement of Changes in Fund Balance (comparative) *Amount to be financed by quota receivables from member states and other income. * (in millions of USD) Jan-Mar Beginning Fund Balance (4.8) (2.9) Plus: Income Less: Expenses Ending Cash Balance 8.1 (0.8) Less: Obligations Ending Fund Balance(41.3)(49.9)

9 9 Financial Highlights Explanations to the Regular Fund Statement of Changes in Fund Balance Increased 1 st quarter income in 2013 compared to 2012: -Arrear quota payments of USD 4.7 million received during 1 st quarter 2013 compared to USD 0.1 million in Significant improvements due to earlier quota payments. Increased 1 st quarter expenses in 2013 compared to 2012: -Slightly higher expenses mainly in the non-personnel category (e.g., large number of meetings). Obligations include personnel execution projected through the remainder of the year.

10 10 Financial Highlights Indirect Cost Recovery Fund Statement of Changes in Fund Balance (comparative) (in millions of USD) Jan-Mar Beginning Fund Balance Plus: Income Less: Expenses Ending Cash Balance (0.2) 0.4 Less: Obligations * Ending Fund Balance(3.5)(1.4) * Refers to payroll obligations through year-end. Does not include $1.5 million transfer to Regular Fund.

11 11 Financial Highlights Explanations of the Indirect Cost Recovery Fund Statement of Changes in Fund Balance Lower expenses -During the first quarter of 2013, the ICR Fund had lower payroll expenses than the previous year due to lower number of posts. Increased obligations -Obligations refer to payroll commitments through year-end. -1 st quarter 2013 obligations increased compared to 2012 mainly because there was a change in the length of the employee contracts, from 6 to 12 months. Negative cash balance -The negative cash balance will be reverted in the upcoming months when ICR Fund continues to receive collections.

12 12 Financial Highlights Specific Funds Statement of Changes in Fund Balance (comparative) (in millions of USD) Jan-Mar Beginning Cash Balance Plus: Income Less: Expenditures Return to Donors Others Ending Cash Balance

13 13 Financial Highlights Explanations to the Specific Funds Statement of Changes in Fund Balance -Higher income during 1 st quarter of 2013 mainly due to early receipt of large contribution from donor of USD 9.6 million that normally would have ben received during 2 nd quarter. -Overall activity in 2013 is comparable to activity in 2012

14 14 Financial Highlights Total Amounts Signed and Agreed with Donors with Start Date Between January 1 and March 31, 2013 Donor CategoryDonor Reference No. (Award) Agreement Start Date Agreement End Date Agreement Amount Member StatesArgentinaARGEN13/013/7/201312/31/ ,000 ARGEN13/023/11/201312/31/ ,000 ARGEN13/032/14/201312/31/ ,000 ARGEN13/042/19/201312/31/ ,000 BelizeBELIZ13/012/22/201312/31/ ,000 BoliviaBOLIV13/013/22/201312/31/2016 5,000 CanadaCADFAIT13/013/28/20134/30/ ,176 CANAD13/013/22/20133/25/ ,548 ChileCHILE13/021/31/201312/31/2013 5,000 CHILE13/042/25/201312/31/ ,000 CHILE13/052/25/20131/31/2014 5,000 EcuadorECUAD13/012/1/201312/31/ ,000 GuatemalaGUATE13/012/5/201312/31/ ,126 PeruPERU13/011/23/201312/31/ ,000 United StatesUSDEP13/011/31/20137/31/ ,000 USDEP13/022/7/20137/31/ ,000 USDEP13/033/13/20137/31/ ,067 USINL13/011/31/201312/31/ ,000 USINL13/033/21/201312/31/ ,000 USOAS13/012/19/201312/31/ ,000 USOAS13/023/5/20139/14/ ,275 USOAS13/033/21/201312/31/ ,000 Member States Total 2,781,192 Permanent ObserversChinaCHINA13/013/6/201312/31/ ,000 DenmarkDENMA13/011/1/20136/30/2015 1,470,000 SwedenSWEDE13/011/1/20139/30/ ,340 SwitzerlandSWITZ13/023/18/20134/30/ ,188 United KingdomUNKNG13/012/7/201312/31/ ,000 UNKNG13/021/31/201312/31/ ,314 UNKNG13/031/31/201312/31/ ,908 Permanent Observers Total 2,368,750 Institutions and OthersApplied Energy Services (AES)AESCO13/011/2/20134/1/ ,453 ChevronCHEVR13/013/4/201312/31/ ,000 Collective Prosperity FoundationFPROSP13/022/22/201312/31/ ,994 Mexico United Against Crime, A. C.MUCD13/012/25/201312/31/ ,000 National Gas Company of Trinidad and Tobago Limited (NGC)MULTI13/021/1/201312/31/ ,000 Pacific Rubiales Energy Corp.PACIF13/011/16/201312/31/ ,338 Western Union FoundationWESTE13/011/1/201312/31/ ,000 Institutions and Others Total 389,785 Grand Total 5,539,728

15 Quota Collection (comparative) (as of March) (in USD) Financial Highlights Current Arrears YearQuotasCollectionsBalance Due Prior Year Balances Collection on BalancesBalance Due Total Balance Due ,105,400 24,652,082 56,453,318 2,908,247 65,940 2,842,307 59,295, ,105,400 31,364,113 49,741,287 4,849,615 4,706, ,246 49,884,533

16 16 Financial Highlights Quota Balance Due from Member States as of March 31, 2013 (in USD) Member States with Payment PlanBalance DueMember States without Payment PlanBalance Due Jamaica 75,900Antigua and Barbuda 44,567 Nicaragua 22,948Argentina 1,964,300 United States 36,384,586Bahamas, Comm. of 49,082 Barbados 36,700 Bolivia 39,600 Brazil 8,109,519 Dominica, Comm. of 17,900 Dominican Republic 206,195 El Salvador 93,000 Grenada 93,482 Haiti 27,700 Honduras 41,600 Panama 123,292 Peru 561,200 St. Kitts and Nevis 17,219 St. Lucia 17,364 St. Vincent and the Grenadines 35,830 Trinidad and Tobago 146,800 Uruguay 174,600 Venezuela 1,601,149 Subtotal 36,483,434Subtotal 13,401,099 Grand total 3/31/13 49,884,533

17 17 Financial Highlights Payments received since 3/31/13 from Argentina, Brazil, Panama, St. Kitts and Nevis, St. Lucia, Trinidad and Tobago, and United States. Quota Balance Due from Member States as of May 17, 2013 (in USD) Member State with Payment PlanBalance DueMember States without Payment PlanBalance Due Jamaica 75,900Antigua and Barbuda 44,567 Nicaragua 22,948Argentina 464,300 United States 24,236,337Bahamas, Comm. of 49,082 Barbados 36,700 Bolivia 39,600 Brazil 171 Dominica, Comm. of 17,900 Dominican Republic 206,195 El Salvador 93,000 Grenada 93,482 Haiti 27,700 Honduras 41,600 Peru 561,200 St. Lucia 19 St. Vincent and the Grenadines 35,830 Trinidad and Tobago 14,300 Uruguay 174,600 Venezuela 1,601,149 Subtotal 24,335,185Subtotal 3,501,395 Grand total 5/17/13 27,836,580

18 18 Financial Highlights Prompt Payment Credits Earned by Member States Although number of member states taking discount in 2013 is equal or lower than previous years (since 2008), amount of discount earned is higher. This is primarily because a member state with a large assessed quota took advantage of full discount.

19 19 Financial Highlights Liquidity Risk Assessment Actual Cash Balance to March 31, 2013 and Projections through December 31, Satisfactory cash balances for first three quarters of Cash balance concern for the months of October and November

20 20 Human Resources Highlights Previous Format: - Personnel Actions (new appointments, transfers, separations and reclassifications) were reported in separate charts, each one including information of all funds. New Format: - Personnel Actions are reported together and information is divided in three charts by type of fund: Regular fund, Specific funds and ICR. - By having all personnel actions reported in the same chart this facilitates having an overview of all changes that occur each quarter by type of fund, type of action and by Chapter. - Information of the budgetary impact of each personnel action for the Regular fund and ICR is included based on the annual cost of the position considered in the 2013 approved program budget of the organization. - A summary of relevant information included in the new chart is reported in the Highlights of this Quarter section. Additionally: - A summary of the current status of geographic representation of each Region and Country is included in the new report.

21 21 Human Resources Highlights DHR Highlights of this quarter: 4 new hires and 15 separations in the regular fund during the 1 st quarter of vacant posts in the regular fund under competitive recruitment process. 11 new hires and 8 separations in the Specific funds and Indirect Cost Recovery fund (ICR). 11 vacant posts in the Specific funds and ICR under competitive recruitment process. Increased average of applications per vacancy from 58, in the previous quarter, to 64 in selection competitions for Series A (short term) contracts. Continuing Contract Competition in process; 37 applicants from 71 eligible staff members.


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