Presentation on theme: "Club Meeting prepared by Mrs. Donna Koch Administrative Assistant Athletics/Activities and Dr. Ray Perkins Activities Administrator."— Presentation transcript:
Club Meeting prepared by Mrs. Donna Koch Administrative Assistant Athletics/Activities and Dr. Ray Perkins Activities Administrator
Club Charter Club Sponsor Statement of Awareness is due on Friday, August 14, 2009 Re-charter Deadline is Friday, September 25 th @ 3 P.M. = No Exceptions! Clubs are not allowed to spend any money until re-chartered.
Club Sponsors Form a Club Page on Architek. –Page should include a one paragraph description of club, list of dates, meeting times, location, and sponsor names. –Clubs Fair is on Wednesday, August 26 th thru Friday, August 28 th in the Small Gym at Lunch Time.
Reqs/P.O.s or Cash Envelopes Must allow 2 weeks for the paper work to be processed. Also we had 6 unprocessed requisition last year. This year the cutoff for cash envelopes will be April 30, 2010. –Too hard to clear out. –LVPOs will not be available. Plan ahead. After further review, LVPOs will not be allowed at Dobson High School. This was confirmed by Dobson Administration.
Fundraising Activities STUCO –will have a list of fundraising activities posted in the admin. office. –Monies has to be turned in to administration immediately. DO NOT TAKE HOME!
Excuse List Mandatory for sponsors to turn in a excuse list five days prior to activity. The list should include the students first, and last name, six digit #, dates and periods student will be absent. They should be emailed to: –Dr. Ray Perkinsrperkins@firstname.lastname@example.org –Donna Kochdlkoch@mpsaz.org –Jeannie Shepplejasheppl@email@example.com –DebbieFordycedlfordyc@firstname.lastname@example.org –SandieZeinerskzeiner@mpsaz.org
Travel Will need to be updated Forms need to be completely filled out w/acct.#s Meal allotment for travel is –Breakfast $6 –Lunch $8 –Dinner $10
Bus Protocol Be sure to sign and log time on trip sheet to avoid overcharges. Check for closed date before scheduling a field trip. Ensure funds are available prior to making a reservation.
ECA Club T-Shirts need to be ordered at the beginning of the school year if it is part of the club uniform. Deadline is October Awards are for recognition. ECA cards are to be updated by District Yellow ECA Cards are designated for General Usage. White ECA cards are designated for field trips specifically.