1. Università Iuav di Venezia Staff Training 18>22 May, 2009 Created by Sudent Mobility Office: Susanna Scarpa Annalisa Vianello Silvia Zabeo

2. Index: Consequences of the Bologna Process Outgoing students Student placement Incoming students Welcome services for students Outgoing teaching staff Incoming teaching staff Outgoing administrative staff

3. IUAV: steps to realize the Bologna Process’principles PRINCIPLES: A system with three main cycles (undergraduate/graduate/doctorate) A system of easily readable and comparable degrees A common system of credits Promote mobility by overcoming obstacles

5. Bologna Process: 3 main cycles (undergraduate/graduate/doctorate) Iuav offers a number of 3-year undergraduate programmes in architecture, building construction, visual arts, theatre, urban and regional planning, and territorial information systems. It offers 2-year graduate programmes in architecture, product design, visual arts, theatre, and city and urban planning. Iuav is also expanding its post-graduate international programmes to include Master and PhD.  Which are the levels of degree awarded in your University?

6. Bologna Process: A system of easily readable and comparable degrees 1 Introduction of a basic Diploma Supplement Transcript of studies which all IUAV students are eligible to receive in English language including: 1.Personal information of the student 2.Information on the educational qualification awarded 3.Information on the level of educational qualification awarded 4.Information on activities, assessments and grades achieved during the academic career

7. Bologna Process: A system of easily readable and comparable degrees 2 5.Information concerning the occupational field connected to the academic title awarded 6.Additional information 7.IUAV certification 8.General information on the national system of higher education.  Does your institution award a Diploma Supplement to students?  How is the structure of your Diploma Supplement?

8. Bologna Process: A common system of credits 1 The matter of recognition at IUAV: fields of application 1.ECTS credits 2.Learning agreement 3.Transcript of records

9. Bologna Process: A common system of credits 2 ECTS credits: According to ECTS, the workload of a full-time student during one academic year corresponds to a 60 credits measure. The student workload of a full-time study programme amounts to around 1500 hours/36 weeks. At IUAV one credit stands for around 25 working hours

11. Bologna Process: A common system of credits 3 Mark scale: from 18 to 30/30;  Has your University adopted ECTS system?  Which is the workload corresponding to one credit? Which is your mark scale?  Which is the weekly/yearly workload in your university?

12. Bologna Process: A common system of credits 3.1 Learning agreement – part 1

13. Bologna Process: A common system of credits 3.2 Learning agreement – part 2

14. Bologna Process: A common system of credits 3.3 Learning agreement – part 3

15. Bologna Process: A common system of credits 3.4  Has your University a specific learning agreement?  How is the structure of your learning agreement?

16. Bologna Process: Mobility promotion 1 IUAV OBJECTIVES:  Updating and innovating the activities of our University  Co-operating with the European University Networks  Enriching the educational service  Shifting from a labour intensive economy to an economy based on knowledge  Attachment: THE NOTIFICATION OF LOWEN (28- 29/04/2009) about the achievements to reach the Bologna Process’ goals for the decade 2010-2020

17. Bologna Process: Mobility promotion 2 TO ACHIEVE THESE OBJECTIVES MEANS:  Wide mobility of students  Promotion of teaching staff and other administrative staffs mobility  Enlargement of the number of countries to involve in the agreements’ signature process, with a special attention to the countries of East Europe  Nomination of one tutor for each Partner University in order to provide updated, qualified and scientific information IUAV is improving its policies: EUROPASS MOBILITY CERTIFICATE

19. Bologna Process: A brief discussion  Does your University already follow the Bologna Process’ principles?  Which are their fields of influence in your institution at present?  Which are your future objectives to implement these principles?  Whic specific actions are planned to achieve these objectives?  Have you already introduced in your University the Europass Mobility certificate?

20. European didactic programmes: LLP ERASMUS AND OTHER EXCHANGE PROGRAMMES: analysis and discussion of the processes – OUTGOING STUDENTS AGREEMENT STIPULATION ANNOUNCEMENT OF SELECTION SELECTED STUDENTS’ LIST ALLOCATION OF VACANT DESTINATIONS MANAGEMENT OF STUDENTS’ CAREERS DURING THE MOBILITY PROGRAMME REPORT FOR EU THROUGH THE NATIONAL AGENCY

21. 1.Committee’s summoning 2.Agreements’ selection 3.Drawing up the agreements Note: throughout the academic year we receive many applications to draw up the agreements, but their approval take place one month before the official announcement of the selection.  What happens in your University? AGREEMENT STIPULATION

22. 1.Compilation of each University’s key sheet 2.Redacting the selection’s announcement 3.Publishing the selection’s announcement 4.Applications’ management with ESSE3 (our database) 5.Erasmus Orientation Day ANNOUNCEME NT OF SELECTION

23. Every year we ask each Partner University to send us essential information about their deadlines, application forms, further documents required, etc.  Academic Key Sheets (translated in Italian for perspective Erasmus students)  What about your University?  How do you manage your students’ applications ANNOUNCEME NT OF SELECTION

28. 1.Drawing up of the list 2.Publishing of a temporary list 3.Management of the “appeals” 4.Publishing of the final list  Which are your University’s selection criteria? (at IUAV: average mark + language test evaluation)  How do you manage the selection’s process? SELECTED STUDENTS’ LIST

29. 1.Advertising the convocation of the eligible students 2.Allocation of the vacant destinations  How do you organize the allocation of vacancies? Erasmus Mobilility Annual Report 2006-2007: IUAV is the 7th University in Italy among 147 Universities in the field of International Mobility (3,20 % of participating students) ALLOCATION OF VACANT DESTINATIONS

30. Annual report Erasmus mobility 2006-2007 Report about outgoing students (related to the number of enrolled students) Among 147 Institutes (Universities and Academies): POSITI ONUNIVERSITYN. ENROLLEDN. OUTGOING% OUTGOING 1Siena4893310,75% 2Bocconi12.6563474,13% 3LUISS5.8351633,91% 4Perugia2.002563,63% 5Bolzano2.386593.58% 6IULM5.1351223,45% 7IUAV5.9681363,20%

31. Erasmus mobility: IUAV datas a.y. Erasmus outgoing visiting outgoing Erasmus placement Erasmus incoming Visiting incoming IUAV Teaching staffstaff training 2004/05984 105104 2005/061092 87165 2006/071365 100118 2007/08130255931472 2008/09129 20897104

32. 1.Communication of the nominated students to foreign Universities (by e- mail or fax) 2.Application forms to Foreign Partners 3.Drawing up the Erasmus Contracts for students and providing them with the Erasmus Student status MANAGEMENT OF STUDENTS’ CAREERS DURING THE MOBILITY PROGRAMME

33. 4.Management of financial resources; supplying of grants 5.Management of EU further benefits (eg.: EILC intensive language courses applications) 6.Receiving certificates of attendance and questionnaires for the National Agency MANAGEMENT OF STUDENTS’ CAREERS DURING THE MOBILITY PROGRAMME

34.  Application forms on line  Requests of changing the bilateral agreement after the selection of the outgoing students. Which are your rules? MANAGEMENT OF STUDENTS’ CAREERS DURING THE MOBILITY PROGRAMME

35.  Our deadline to redact the final balance: 30th October. It is difficult to respect the deadline because of the late arrival of the foreign certificates.  How is the situation in your University? REPORT FOR EU THROUGH THE NATIONAL AGENCY

36. Student Placement Activities - 1 Specific measures for student placement: 1.IUAV offers a large network of partnerships with the professional world (nearly 100 agreements all over the world): 1.PROFESSIONAL OFFICES 2.PRIVATE DESIGN SOCIETIES 3.TECHNICAL OFFICES OF P.A. 2.IUAV provides its students and fresh-graduates with the possibility to enlarge the network of partnerships finding on their own new organizations that work in their fields of interest

37. Student Placement Activities - 2 Careful selection of the partners: 1.Proposals are evaluated by the Scientific Responsible of each study cycle 2.IUAV scientific and administrative bodies’ approval 3.Proposals are formalized by IUAV administrative offices  How is the process of selection of placement partners in your University?  Do you confer students the possibility to find new partners?

38. Student Placement Activities - 3 Monitoring and evaluation of the placement period: –To guarantee quality and coherence of the experience, IUAV professors: 1.supervise tutorial activities 2.establish work-programmes 3.organize agreements 4.monitor placement activities 5.evaluate final results  Who is the figure who evaluates and monitors the placement activities in your University?

39. Student Placement Activities - 4 Recognition of the experience in the student’s curriculum: Recognition of a specific amount of ECTS credits (related to the training programme and study cycle)  Which are your parameters for the recognition?

40. Student Placement Activities - 4 DIDACTIC TUTOR’S TASKS PLACEMENT TUTOR’S TASKS 1.definition, monitoring and verification of the learning agreement (both for outgoing and incoming students) 2.Validation of exams (only for outgoing students) 1.definition, monitoring and verification of the training agreement (only for outgoing students) 2.Validation of activities (only for outgoing students)

41. European didactic programmes: LLP ERASMUS AND OTHER EXCHANGE PROGRAMMES: analysis and discussion of the processes – INCOMING STUDENTS AGREEMENT STIPULATION ANNOUNCEMENT OF SELECTION WELCOME SERVICE ENROLLMENT AND CAREER

42. 1.Committee’s summoning 2.Agreements’ selection 3.Drawing up the agreements AGREEMENT STIPULATION

43. 1.Setting Esse 3 ( our data base) application 2.Uploading the announcement of selection and destinations’ key datas 3.Applications’ management: on-line applications 4.Confirmations ANNOUNCEMENT OF SELECTION

44. IUAV Student Mobility Offer offers international students a first welcome service, providing them with any information about the University and useful services. IUAV SERVICES FOR INTERNATIONAL STUDENTS: Welcome day (once a year) 2 IUAV Tutors: 1 senior student and 1 professor (didactic tutor/placement tutor) Matriculation process and student secretary WELCOME SERVICE 1

45. REGIONAL SERVICES FOR INTERNATIONAL STUDENTS (ESU-1): Accomodation service (more than 40 accomodation places for international students + temporary accomodation) Canteen service (3 canteens – 4,50€ per complete meal) Psychological assistance WELCOME SERVICE 2

46. REGIONAL SERVICES FOR INTERNATIONAL STUDENTS (ESU-2): Cultural events for students’ spare time: fairs, theatre, cinema, seminars, language courses, tandem students, guided tours, theatre courses, artistic competitions Associations (also for international students): a. CIAC – study-journeys b. SHYLOCK – theatre center c. ADAC – languages and computer d. AEGEE – international mobility WELCOME SERVICE 2

47. IUAV Student Mobility Office also provides information with ECTS about: Transport in Venice Italian language courses (agreement with CLA – Academic Linguistic Centre) Study permits/stay permits Taxpayer code Healt care WELCOME SERVICE 3

48. Computing facilities Library Bank account Costs of living Accomodation Student facilities (discount cards…) WELCOME SERVICE 3

49.  Which are the services for foreign students directly managed by your University?  Are services available to all students or only to a part of them?  Which are the main difficulties international students have to face in your University? (facilities, cultural differences, language problems, financing efforts…)  Does didactic exchange represent enrichment, delay in studies, more job opportunities, …? WELCOME SERVICE 3

50. The Student Mobility Office manages the processes of enrolment, learning agreements’ modifications, Erasmus period extensions, Erasmus career’s closing. The Faculties’ Didactic Secretaries manage the processes of evaluation and recording of final marks. ENROLMENT AND CAREER

51. European didactic programmes: OUTGOING TEACHING STAFF MANAGEMENT OF APPLICATIONS CONTRACTS MANAGEMENT OF EU FUNDS

52. Applicants’ selection: CRITERIA: priority to Academic Tutors; then: other Professors  Which are your parameters to choose outgoing teaching staff? MANAGEMENT OF APPLICATIONS

53. Contracts’ redaction CONTRACTS

54. Critical aspect: grant awards  Does your University provide grants to outgoing teaching staff?  Which funds for outgoing teaching staff? MANAGEMENT OF EU FUNDS

55. European didactic programmes: INCOMING TEACHING STAFF Student Mobility Office: Redaction of a report about the incoming teaching staff’s presence which our National Agency will send to EU MANAGEMENT OF APPLICATIONS

56. European didactic programmes: OUTGOING ADMINISTRATIVE STAFF SELECTION CONTRACTS GRANTS CLOSING BALANCE WORKPLAN

57. Applicants’ selection: The choice is made by a IUAV’s ad-hoc Committee composed by: -STAFF DIRECTOR -VICE-RECTOR FOR INTERNATIONAL EXCHANGES -DIRECTOR OF THE DIDACTIC SERVICES  Which are your parameters to choose outgoing administrative staff? SELECTION

58. Contracts’ redaction CONTRACTS

59. Workplan redaction Since our National Agency requires that workplan sheets are redacted before the contracts, usually we ask other institutions to send them by fax.  Problem: how to get original signatures? WORKPLAN

60. Redacton of the closing balance for the National Agency CLOSING BALANCE

61. Università Iuav di Venezia Thanks for your attention… Have a nice day!