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State of Indiana Child Care Development Fund Electronic Time and Attendance - Payment System.

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Presentation on theme: "State of Indiana Child Care Development Fund Electronic Time and Attendance - Payment System."— Presentation transcript:

1 State of Indiana Child Care Development Fund Electronic Time and Attendance - Payment System

2 Indianas CCDF History Indianas CCDF History Late 90s – Contracted, locally controlled Voucher Agents determined eligibility, enrolled providers, AND paid providers. All data sent to state from 3 different software systems through bi-weekly extracts 2001 – Agency began planning for new business structure Separation of eligibility and payment Contracted, but state controlled Contracted, but state controlled Web based systems were desired 2003 – Completed rollout of web based intake system 2004 – Completed rollout of electronic, time/attendance system

3 Indiana Child Care Environment Absence of direct contracts with providers (other states do have) Varying types of care (approx. numbers) License Centers (620) Licensed Home (2,500) Registered Ministries (640) Contract Centers (60) Home Exempt (2-5000) Center Exempt (3-500) Minimum Standards Statute – requirements to receive CCDF payments $142 Million direct service budget 17,000 families; 33,000 children

4 Electronic System Rationale Goals: Eliminate paper based voucher system Reduce potential for fraud and waste Increase program dollars Increase program dollars Also Get: More accurate time and attendance data More accurate provider payments – pay only for actual services rendered More accurate provider payments – pay only for actual services rendered More accurate financial controls More accurate financial controlsACCOUNTABILITY!!

5 Other Benefits Real time information ExpendituresProvider Activity ExpendituresProvider Activity Case activityMultiple reporting layers Case activityMultiple reporting layers Monitoring from central office Monitoring from central office No paper checks in mail Promote parental self-sufficiency goals Identify underused dollars

6 In a nutshell, what is it? The electronic capturing child care services rendered using commercial style environment POS – Point of Service vs. Point of Sale Magnetic Stripe Card – like your debit card In our system – the card currently has no value – time in and time out Attendance recorded each 2 week service period is used to calculate payment due to provider Payments made bi-weekly, via ACH direct deposit The two systems (eligibility and T/A-Payment talk to each other – file interfacing.

7 Main Preparations Coding of current Indiana business rules. System had to enforce those. System interfacing between eligibility and T/A- Payment system – file transfers, acceptance Training – State personnel, all providers and clients in waves. Now done one-to-one as participants are added to the program System rolled out geographically in waves after initial 3 county pilot

8 Challenges Initial provider aversion Parental commitment – T/A can be burdensome in the real world for many reasons (lines at larger providers, before and after school care, exceptions, I forgot my card No cash value to card – willingness to give the card to providers for convenience The Swipe Card Police – warning letters, fraud investigations DISCREPANCIES

9 The Future for Indiana CONSOLIDATION!! CONSOLIDATION!! Convenience Convenience Focus on like/same agency programs for now Focus on like/same agency programs for now Options other than T/A – different payment or benefit issuance models Options other than T/A – different payment or benefit issuance models Biometrics (Fingertip, photos) Biometrics (Fingertip, photos)


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