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Managing Approval Plan for the Chinese Collection The Library of Congress Experience Ming Sun Poon Asian Division The Library of Congress.

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Presentation on theme: "Managing Approval Plan for the Chinese Collection The Library of Congress Experience Ming Sun Poon Asian Division The Library of Congress."— Presentation transcript:

1 Managing Approval Plan for the Chinese Collection The Library of Congress Experience Ming Sun Poon Asian Division The Library of Congress

2 LC Chinese Materials – Modes of Acquisitions Approval Plan Desiderata Catalogs Acquisition Trips Exchange Gifts

3 Approval Plan – LC Definition An approval plan is an arrangement by which a publisher or wholesaler assumes the responsibilities for selecting and supplying, subject to return privileges, all publications, as issued, fitting a librarys collection profile specified in terms of subjects, levels, formats, prices, languages, etc.

4 Approval Plan – Expected benefits Make use of vendors connections Streamline selection process Reduce acquisitions paperwork

5 How Approval Plan (for materials from Mainland China) Works (in the Library of Congress) Set up collection profile Set up agreement with vendor Vendor sends catalogs electronically ROs examine catalogs & make decisions Decisions sent to Acquisition Specialists ASs send decisions to vendor Vendor ships materials based on decisions

6 Types of Decisions by Recommending Officers Accept selections De-select from selections Accept recommendations Not accept recommendations Add selections

7 , , ,283

8 LC Chinese Collection – Priorities Foreign policy & international relations American studies & Sino-American relations CCP & domestic politics Military affairs & national security Economic development (Above priorities recommended by Shambaugh Report) Continue areas of strength

9 Approval Plan Service – How to Improve Elaborate collection profile Maintain hot-line with vendor Fully inform vendor on collection policies Promptly Inform vendor of changes

10 Strategic Handling of Approval Plan by Recommending Officers Act fast De-select freely Add selections liberally Be discreet in accepting vendors recommendations Supplement with Desiderata Catalogs, etc

11 Thank you Send comments to


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