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Strategic Planning in Post-Crisis Contexts New York 13-14 November 2008.

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Presentation on theme: "Strategic Planning in Post-Crisis Contexts New York 13-14 November 2008."— Presentation transcript:

1 Strategic Planning in Post-Crisis Contexts New York November 2008

2 Name Organization / Country Role Introductions

3 Building capacity to lead effective post crisis planning efforts Knowledge and tools for new strategic planners Shared understanding among UN system participants of roles for strategic planners and other planning participants Greater clarity on a systematic approach to the planning process: goals, design and implementation Greater clarity on skills planners need, and on support for skill building Workshop Goals

4 Participation: many views, much experience, need for focused comments Frank discussion of issues, no formal record of individual comments Cell phones silent (internet access in lobby) Groundrules

5 Day 1 Purpose, principles and context for post-crisis planning UN system planning: roles, tools and coordination Initiating Planning Agenda

6 Day 2 Assessing transition needs Defining UN comparative advantage Building Stakeholder Support Strategies and skills: negotiation with stakeholders; results-based management Skills and Support for Planners Agenda

7 Fictitious case… still incomplete info… Hopefully reflective of many of the dynamics we collectively and typically face Purpose is to Stimulate Thinking Bring in your experiences… I.e., dont get bogged down in the case… use it as a common foundation for group discussions A word about using the case…

8 Transition Planning: Context and Principles At your tables (10 min): Why plan? What are 3-5 reasons for UN country presences to undertake strategic planning exercises? Session 1

9 1.Top strategic priority 2.Potential high priority: use negotiation/consensus building to seek alignment 3.Potential high priority: draw on regional/global UN capacity where feasible 4.Lower priority: does not meet major challenge Strategic Priority Setting for UN Country Teams UNCT Comparative Advantage Alignment of key actors to support UNCT action Major Challenge MD/MDGs/ International norms

10 Transition Planning: Context and Challenges At your tables (15 min): What makes strategic planning in post- crisis settings more challenging? Session 1 (2)

11 Transition Planning in the UN Context: -- Roles, Tools and Processes Development Humanitarian Peace-Keeping Political Affairs Session 2

12 Based on these presentations, the Matoto case, and your own experiences: Identify some of the key challenges and opportunities (institutionally) of coordinated / joint planning. Session 2 (2)

13 Transition Planning in the UN Context: -- Roles, Tools and Processes Early Recovery Advisors (ERAs) and Peace and Development Advisors (PdAs) Integrated Peace Building Strategies (PBSO) Integrated Planning in Practice: Haiti Session 2 (3)

14 3 years of violent civil war –Resource / ethnic / regional triggers –Food insecurity / high youth unemployment –Kizu in the north: oil rich, human development poor March 2006: Peace brokered by UN/EU –Interim Administration June 2007: Legislative Elections –Fractured representation; Coalition Govt –Natl Election (2010); Local (no timeline) Matoto Overview

15 UN Integrated Mission in Matoto –UN SC Resolution 2345 on Matoto –Ceasefire monitoring, Elections, Judicial Reform, Human Rights monitoring/protection –Phase-out in 2010? DSRSG/RC/HC RC Office (3 staff, 1 field) OCHA Presence –15 intl, 40 natl, 5 field offices –Consolidation envisioned; handover to RC Office 3 ERAs; PDA(?); PBC(?) UNIMIM

16 12 Resident Agencies, 3 Non-Resident Recent humanitarian focus (+/- $360m) Recovery/Development Programmes –$50m annually –Task Forces on some issues, but not all active –2001 UNDAF… but crisis in 2005 –Most agencies develop bilaterally w/ donors –Current Programme tools: CAP and annual agency programme documents UNCT

17 World Bank –Critical of UN lack of strategic clarity, too strict a focus on humanitarian response –Support move towards PRSP Donors –Have supported UN humanitarian role; moving towards development –Some concerns (EU) about understanding conflict causes better –EU, France, USAID, plus several others Coordination –Donor forum in place… primarily WB, EU, UN International Actors

18 Government –We are no longer a crisis country –Reduce the CAP - hurts our image –Donors are biased for Kizu - pressuring govt by withholding development programmes Kizu –Wants continued focus on humanitarian, w/ targeted recovery –Cant engage in development planning until revenue-sharing / oil resource control issues are resolved. Political Context for Recovery

19 Economic Sectors –Oil, Subsistence Agriculture, Tourism Potential(?) Low Human Development –13.5m people (1999 census) –160 of 177 on Human Development Index; 63% below $2/day –Great disparities across regions Humanitarian Needs –90,000 IDPs; human rights / GBV concerns –Particularly acute in Kizu Security Threats –Small arms proliferation –Increasing violent crime in Kizu, reduced access to vulnerable populations Socio-Economic, Humanitarian and Security Situation

20 At your tables (45 min – 1 flip-chart page): Timing: What kinds of criteria can / should be used to determine if the timing is right to initiate a post- crisis planning process? Integration: How would a UNCT strategic plan be linked with Mission planning? What role / purpose could the ISF play? What coordination challenges can you anticipate? Parameters: What are the critical parameters (e.g., timing, scope) to define and agree on within the UNCT, with the Mission, and with key partners, in order to start the planning process? Initiating the Planning Process

21 Roles of the Strategic Planner Mapping and Tracking Overall Planning Context (Natl, Intl, Agency) – Identifying potential entry points Framing the Right Questions – Timing, Rationales, Parameters, Consultations, Political – Working w/ RC to identify who needs to be involved in addressing different questions Facilitate the Process of Engagement Initiating Post-Crisis Planning

22 Initiating Planning in Practice: Lebanon Initiating the Planning Process

23 Homework Assignment: Case Reading; Comparative Advantage Profiles of UNCT Agencies Day 1: Wrap-Up

24 Post-Crisis Planning Tools: PCNA, Strategic Assessment Day 2: Recap / Overview

25 UNCT: –Has decided to develop recovery framework –Grounded in thorough analysis/understanding of countrys needs Prime Minister –Concerned that full-blown needs assessment will delay PRSP –Sufficient studies already exist –Certain issues, such as SSR, are off-limits –Ministries concerned about including capacity assessments - fear of losing control of resources and project implementation Matoto: Assessing Post-Crisis Needs

26 Kizu: –Support in-depth needs assessment –Support special focus on Kizu as separate exercise, due to specific regional concerns WB/Donors: –Differences over process, competing priorities anticipated based on part 1 of case Update (2) …

27 At your tables (25 min – 1 flip-chart page) Concerns: How should the UN respond to the concerns of key governmental, political and/or other stakeholders about the assessment? Parameters: Recognizing that you would need more information to give a definitive answer: What are some key parameters you would suggest for the needs assessment in Matoto? Linkages: What are the key links to establish between this needs assessment and other related existing or upcoming processes (security, political, etc)? Assessing Post-Crisis Needs

28 Roles of the Strategic Planner: Frame the Issues / Questions – Scope, Consultations, Parameters Flag Potential Political Considerations Identify Potential Options Design Effective Stakeholder Strategy Coordinate/Manage the Process – w/ Reference to capacity, opportunities to delegate Overall: Ensure that sound analysis underpins the strategic planning effort; and that analysis is shared w/ relevant key actors. Assessing Post-Crisis Needs

29 Key factors to consider State of the conflict : assuming a peace agreement in place, is there a level of security and stability across substantial portions of the country that would allow recovery and institution- building? Alignment of key actors: is the government willing to participate in planning, and does it have capacity to do so? Are donors and international political actors supportive? Is the UN system (mission and UNCT, HQ counterparts) in agreement on the need to begin planning? Planning frameworks and tools: is there agreement between UNCT and Mission on a coordinated and integrated approach to planningincluding links to govt planning? On the methods and tools to be used? Is there sufficient UN planning capacity in place? Initiating the Planning Process

30 Assessing Post-Crisis Needs in Practice: Somalia Assessing Post-Crisis Needs

31 Mandate to act + Capacity to act + Unique Niches for UN Actors –Only the UN can act in this area in this way –The UN has a unique contribution in this area –The UN is better positioned than other actors Comparative Advantage

32 Relationships with key partners Access/Influence with key decision-makers Legitimacy (e.g. from mandate, other) Reputation/Track record Field Presence/Infrastructure/Admin. & management Financial Resources Technical/Analytic Resources Cost-Effective Delivery Effective Programme Approaches / Methodologies As compared with other actors who might play same/similar role… Elements of Comparative Advantage…

33 Matoto Assessment Process (MAP) –Light Needs Assessment Priorities from the MAP finalization workshop –Equal and affordable access to quality social services, focus on health and primary education, across the territory –Environmental degradation, through transparent and efficient management of natural resources and rehabilitation of infrastructure –Core state functions and capacities, national cohesion, unity, citizen participation –Achieve pro-poor economic growth, youth employment generation, financial management Update from Matoto…

34 Stakeholders welcomed renewed emphasis on access to social services and employment –Expansion of Recovery Plan Certain issues, such as SSR and reconciliation, out –Consequence of achieving results in these priority areas Kizu –Refused to endorse final report; didnt treat Kizu separately UNCT ready to move ahead with addressing these priorities DSRSG/RC/HC: Asked each agency to prepare statement of comparative advantage. Update from Matoto (2)…

35 Working Groups: Part 3 At your tables (25 min – 1 flip-chart page): Challenges : What kinds of obstacles / challenges do you anticipate in this phase of assessing comparative advantage? Methodologies : What else would you want to know to inform the comparative advantage analysis before developing UN strategies, and how might you find out? (i.e., what methodologies might you use)? Integration : What opportunities might exist for agency mandates and capacities to either conflict with or complement Mission mandates and capacities? What role(s) can/should the planners from both the Mission and the UNCT play in this phase of comparative advantage analysis?

36 © CBI 2006 Engaging Stakeholders A Spectrum of Options - information-sharing - joint fact-finding - dialogue - negotiation - advocacy - consultation - consensus building - joint decision making

37 © CBI 2006 The Consensus Building Option CONSENSUS BUILDING Decision making processes in which groups… Seek representation of all affected stakeholders Jointly clarify facts and issues among all stakeholders Gain a shared understanding of each others underlying interests and of the political, social, economic, institutional and environmental issues at stake Jointly develop options that are more creative and widely supported than the initial proposals of any one stakeholder Seek agreements that satisfy everyones primary interests

38 Proposed UNCT Strategies: National capacities to provide basic services to vulnerable populations are strengthened including through pro-poor allocation of budgetary resources Livelihood opportunities are increased, through public works, small scale income generating activities and environmental rehabilitation The countrys human rights framework is aligned with international standards and monitoring systems are established, leading to a reduction of human rights violations. Citizens participation and engagement in public affairs are strengthened, and the design and implementation of national policies reflect the concerns and needs of all segments of the population Matoto: Stakeholder Support

39 At your tables: How would you go about building broader stakeholder support for the key strategic results developed by the UNCT? What kind of process would you propose and design? How would you frame the purpose of the process? Who would you want to consult with? What is the role of the strategic planner in this phase of building stakeholder support? Matoto: Stakeholder Support

40 © CBI 2006 The Mutual Gains Approach

41 As the Strategic Planner, you have invited key stakeholders to discuss the UN post-crisis strategy. Stakeholders include: Mission Central Government Kizu Authorities World Bank Each has expressed initial feedback on the proposed strategy. General Instructions: Information common to everyone Confidential Instructions: Private information about your role. Matoto: Part 5 – Stakeholder Engagement

42 The meeting will begin in 15 minutes and last for 60 minutes Use the next 15 minutes to prepare for the meeting. For those playing the role of Strategic Planner, consider your goals / purpose of the meeting, and how you plan to use the 60 minutes of the meeting. Matoto: Part 5 – Stakeholder Engagement

43 Results-Based Management (RBM)

44 Given the task, context, roles and challenges of strategic planning in post-crisis settings: What are the critical skills and/or competencies required? What kinds of support would be helpful? – If you had 1 hour per week, 1 week per quarter, 1 month in a year: What would be the highest value professional development opportunities? Skills, Competencies and Support

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