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UNAIDS Unified Budget & Workplan A tool for Results Based Management Session Organizer: Glenn Mittermann, Chief, Planning & Performance Monitoring Unit.

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Presentation on theme: "UNAIDS Unified Budget & Workplan A tool for Results Based Management Session Organizer: Glenn Mittermann, Chief, Planning & Performance Monitoring Unit."— Presentation transcript:

1 UNAIDS Unified Budget & Workplan A tool for Results Based Management Session Organizer: Glenn Mittermann, Chief, Planning & Performance Monitoring Unit UNAIDS Secretariat Global Staff Meeting 3 & 4 May 2004

2 Purpose of session Understanding the UBW & how it contributes to results Share ideas how to make the UBW a more effective results tool

3 Topics Covered Essentials of Results-Based Management UBW 2004-2005 UBW performance monitoring & reporting UBW 2006-2007 Brainstorming – improving the UBW

4 The Essentials of RBM

5 5 Results-Based Budgeting (RBB) Results justify resources X $ = Y Result

6 6 Results-Based Management (RBM) RBM is RBB plus regular monitoring & feedback reporting in depth evaluation accountability staff performance results culture

7 7 Key concepts Inputs Activity Output Outcome Monitoring Performance indicator In-depth evaluation

8 8 RBM Framework Objective Inputs / resources Assumptions External factors Monitor Evaluation Indicators outcome serviceoutput Adapted from UN Secretariat, 1998 & J. Mueller, WIPO, 2001 service Strategic vision

9 9 Key Elements Logical Framework Causal linkages Objectively verifiable indicators Adapt to the organization Client orientation

10 10 Key Elements Planning with Partners Planning & reporting tools Monitoring & evaluation Complementary management measures

11 11 Remember Management commitment ! Simple Consistent Focus on results Modest Realistic

12 UBW 2004-2005: Structure & scope

13 13 What is the Unified Budget and Workplan? (UBW) Two year joint plan Secretariat, Cosponsor, joint activities Programme priorities Objectives & results Global & regional / intercountry

14 14 Foundation of the UBW UNGASS Declaration of Commitment PCB decisions New Environment: –Continuing spread of HIV –Impact on more Countries –Humanitarian crises –GFATM; World Banks MAP

15 15 Structured by UNGASS Building Capacity & Leadership including Human Rights Prevention & Vulnerability Reduction Care, Support & Treatment Alleviating Socio-economic Impact & Addressing Special Situation Research & Development Resources, Follow-up, Monitoring & Evaluation

16 16 Eleven parts ILO UNDP UNESCO UNFPA UNICEF UNODC WFP WHO World Bank Interagency activities UNAIDS Secretariat

17 17 Thematic Areas Gender GIPA IDU MSM OVC Sex work Young people Care, support & treatment Condom programming Education sector PMTCT World of work Governance & development planning Evaluation

18 18 Components of the Unified Budget and Workplan Cosponsor Country Level AIDS Resources are outside Unified Budget and Workplan Core budget: Funds for Cosponsors, UNAIDS Secretariat & Interagency work to implement Programme Coordinating Board decisions. Cosponsor regular budget resources for AIDS (Global & Regional) Supplemental budget: Additional resources provided by donors directly to Cosponsors to expand AIDS activities.

19 19 UBW 2004-2005 Priorities Help countries scale up response Improve UN support to national partners Strengthen strategic info. capacity Expand response of development sector Sustain leadership & forge partnerships Increase UNAIDS accountability

20 20 Core Budget 1998-1999 to 2004-2005 120 140 190 250.5 17% increase 36% increase 32% increase

21 21 Core Budget Secretariat, Cosponsors & Interagency 120 87.483 30.1 91.2 Secretariat Cosponsors Interagency 22.6 85.7 73.6 65.2 41.8 Assumes $ 250.5 million funding for 2004-05

22 22 Cosponsors own resources for HIV/AIDS Cosponsors resources 2002-20032004-2005Increase Global / regional $68 million$111 million63% Country level$495 million$818 million60%

23 23 UNGASS GOAL PCB Decision UBW Objective Cosponsor result Indicator Secretariat result Indicator UNSSP Objective UBW results orientation

24 24 Example of UBW result UNGASS: strengthening and acceleration of efforts to prevent new infections. UBW objective: promote the scaling-up of effective prevention programmes for young people.

25 25 Example UBW result Result: by 2005, life skills education for young people is adopted as in-school core curriculum. Indicator: # of countries with in-school life skills core curricula adopted and implemented. Result: increased knowledge and awareness of young people on HIV/AIDS and how to access and use condom. Indicator: Increased condom use (correct and consistent) by sexually active young people.

26 26 Extract from costed results matrix UBW AreaAgencyKey result DescriptionIndicators Cosp. Resou rces Core UBW Suppl. UBW Total Building capacity and leadership including human rights UNICEFWork closely with ASEAN, Asian Pacific Leadership Forum Initiative (APLF), civil societies, affected communities and UNICEF senior staff to mobilize high level commitment on HIV/AIDS from leaders in the region. Ensure all country programmes in the region have comprehensive HIV/AIDS strategies and policies. Number of leaders (from Director General level and above) by country & sector trained and participated in APLF initiative Number of UNICEF country programmes with HIV/AIDS as one of its core components to effectively address the 4 MTSP priorities in HIV/AIDS 0 100,000 375,000 475,000 Building capacity and leadership including human rights UNICEF- Expansion and strengthening of Regional Buddhist Initiative and extension to other faiths and religions. - Continuing development of UNICEF Hope and Help Campaign targetting affected people and communities and service organizations - Strong UNICEF advocacy & support for the rights of people living with HIV and AIDS in the region. Number of countries with policy, programme, and financial assistance towards people living with HIV/AIDS 250,000 80,000 225,000 555,000 Building capacity and leadership including human rights UNICEFMaintain critical core of staff and capacities in the ESA regional office for enhanced HIV/AIDS learning and capability in the region, including familiarity with overarching HRAP/CCD approach and HIV/AIDs operational strategy. - Analysis of country response - Number of countries with systems for reporting on progress towards UNGASS and MTSP goals around HIV/AIDS 300,000 1,070,000 0 1,370,000

27 Performance monitoring & reporting

28 28 Performance monitoring deliverables Increased transparency across Joint Programme Better-grounded fund raising Sound basis for re-programming Strategic development of next UBW

29 29 Agreed principles for UBW performance monitoring Secretariat leads joint performance monitoring exercise Cosponsors & Secretariat responsible for internal monitoring & evaluation CCO mechanism more involved in performance monitoring Involvement of evaluation offices & CEWG Two sets of reports: for PCB (shorter) & internal use (comprehensive)

30 30 Performance monitoring challenges Multiple agencies Mutual accountability Country level

31 31 UNAIDS UBW Database Computerized database Transparency Decentralized Comparability

32 32 Reports - Internal Cosponsor reports - Annual country reports - Annual update to PCB - Biennial report to PCB

33 UBW 2006- 2007 The Future

34 34 UBW 2006-2007 Principles DOC; 5 functions; 3x5 etc. Joint Principle Results Agency / Sect. key results

35 35 Linking key results to principal result Countries enabled to put in place M & E systems World Bank: Harmonized M & E tools WHO: Surveillance guidelines Joint (interagency): Expert support Secretariat: CRIS system Principal result Key results

36 36 UBW Consultations Regional cosponsors & secretariat Convening agency - IATT Regional consultations Global consultations * Geographic * Thematic Results, roles, gaps Priorities, results, resources

37 37 Conceptual framework Principle result 2006-7 targets Key resultsBudget Indicatorsby Principle result by Agency

38 38 UBW 2006-2007 Process Identify 19 principle results Agencies internal analysis Regional consultations Identify agency key results Reconcile / finalize

39 39 Challenges Maintaining country level focus Achieving collective deliverables Demonstrating value added

40 40 Making the UBW a more effective tool for RBM

41 41 Should it include country work? Can we strengthen country role? Can I get donor money? Can I get more money for UCCs?

42 42 Thank you Merci Gracias Spasibo Shukran Tapadh leibh Shukriya Toa chie Grazie Danke Asante Mahalo Wa'-do Day fon UNAIDS Secretariat Global Staff Meeting 3 & 4 May 2004

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