2 2 Creating Your First Excel Worksheet Stations Along the WayIdentifying the different parts of a worksheetNavigating a worksheetSelecting cell rangesUsing a predesigned template to create a worksheetCreating a worksheet from scratchSaving your worksheet
3 Excel Screen Elements Cells hold numbers, text, or formulas The active cell has a black outlineRows are numbered; 1, 2, 3, etc.Columns are lettered; A, B, C, etc.The cell reference indicates the location; cell D7 represents column D, row 7Worksheets contain rows and columnsAn Excel file (a workbook) contains three worksheets, and you can insert more
4 Navigating in Excel To move between cells: Click the cellUse the cursor (arrow) keysUse the cell reference boxTo move between sheets, click the sheet name at the bottom of the worksheet
5 Selecting Cells Click a single cell to select it Click a row number to select a rowClick a column letter to select a columnClick a cell and drag to select a range of cells, rows, or columnsHold down Ctrl and click to select noncontiguous cells, rows, or columns
6 Using a Predesigned Template A template includes formatting, formulas, and data-entry areasExcel 2007 includes many templates, such as budgets and invoicesOffice Online provides additional templates for your useYou can customize your own templates
7 Creating a Worksheet from Scratch Add data to a cell by clicking the cell and typing the dataTo correct erroneous cell entries:Type the data in the cell againUse the Formula Bar to correct the dataUse AutoFill to enter series data such as months, years, or value increments
8 Saving the WorksheetSpecify the filename and location the first time you saveMethods of saving your data:Choose Save from the Office Button menuClick the Save icon on the QATPress Ctrl+SSave your work often
9 Discussion QuestionsWhat is the relationship between a cell, a row, and a worksheet?Where do you find the name of the active worksheet?What are some advantages of using a template over creating your file from scratch?
10 Discussion Questions (cont.) What is the quickest way to select a block of data with the keyboard?How do you know whether you are replacing or editing cell contents?What is the difference between choosing Save from the Office Button menu and clicking the Save icon on the QAT?