Creating Your First Excel Worksheet 2 Identifying the different parts of a worksheet Navigating a worksheet Selecting cell ranges Using a predesigned template to create a worksheet Creating a worksheet from scratch Saving your worksheet Stations Along the Way
Excel Screen Elements Cells hold numbers, text, or formulas The active cell has a black outline Rows are numbered; 1, 2, 3, etc. Columns are lettered; A, B, C, etc. The cell reference indicates the location; cell D7 represents column D, row 7 Worksheets contain rows and columns An Excel file (a workbook) contains three worksheets, and you can insert more
Navigating in Excel To move between cells: Click the cell Use the cursor (arrow) keys Use the cell reference box To move between sheets, click the sheet name at the bottom of the worksheet
Selecting Cells Click a single cell to select it Click a row number to select a row Click a column letter to select a column Click a cell and drag to select a range of cells, rows, or columns Hold down Ctrl and click to select noncontiguous cells, rows, or columns
Using a Predesigned Template A template includes formatting, formulas, and data-entry areas Excel 2007 includes many templates, such as budgets and invoices Office Online provides additional templates for your use You can customize your own templates
Creating a Worksheet from Scratch Add data to a cell by clicking the cell and typing the data To correct erroneous cell entries: Type the data in the cell again Use the Formula Bar to correct the data Use AutoFill to enter series data such as months, years, or value increments
Saving the Worksheet Specify the filename and location the first time you save Methods of saving your data: Choose Save from the Office Button menu Click the Save icon on the QAT Press Ctrl+S Save your work often
Discussion Questions What is the relationship between a cell, a row, and a worksheet? Where do you find the name of the active worksheet? What are some advantages of using a template over creating your file from scratch?
Discussion Questions (cont.) What is the quickest way to select a block of data with the keyboard? How do you know whether you are replacing or editing cell contents? What is the difference between choosing Save from the Office Button menu and clicking the Save icon on the QAT?