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The Fundamentals of Professional Development Seminars (PDS) Adeeb Hamzey-R3 Professional Activities Coordinator Hamid Vakilzadian-R4 Professional Activities.

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Presentation on theme: "The Fundamentals of Professional Development Seminars (PDS) Adeeb Hamzey-R3 Professional Activities Coordinator Hamid Vakilzadian-R4 Professional Activities."— Presentation transcript:

1 The Fundamentals of Professional Development Seminars (PDS) Adeeb Hamzey-R3 Professional Activities Coordinator Hamid Vakilzadian-R4 Professional Activities Coordinator Ed Perkins-Oregon Section PACE Chair April 26, 2008 Indianapolis, Indiana IEEE-USA Annual Meeting

2 Outline l What is PDS? l PDS Topics l What are the building blocks? l What time table is needed? l Some dos and donts l Some useful links l Summary l Questions l Examples of past successful PDS projects

3 What is a PDS? l PDS: Professional Development Seminars l ½ day or a full day Non-technical seminars l Benefits: These seminars address the professional needs of IEEE's U.S. members and promote member communication and networking. l Format: Conference, workshop, presentation, tutorial …

4 PDS Topics l Economic situations – local & national l Employment opportunities l Section member survey results l Requests from members about specific topics l Section leaders attending conferences & meetings l Participating in Region meetings l Discussions in Forums and Virtual Communities l Potential for financial support to sections

5 Building Blocks of a PDS l Choose program topics – members in mind l Obtain approval of Section Executive Committee l Seek funding from Section and Region l Establish a PDS committee and a chair l Select PDS topic l Have a budget plan l Publicize the PDS l Review check list before Seminar l Plan activities for the day of the Seminar l Post seminar wrap-up

6 Building Blocks – Choose Program Topic and Speaker l Evaluate section membership needs l Questionnaires l surveys l Feedback from members l Research available resources l Subject matter experts l Potential facilities to be used l Other local organizations l Local government l State agencies l Academia

7 Building Blocks – Obtain Approval of Section Executive Board l Present the plan to Section Officers (6 months ahead) l Discuss plan details with Section Officers l Consider joint activity with other functions l S-PAC l Engineers Week l Conference l Other Section functions l Obtain approval of Section Executive Committee l Consider holding with neighboring sections or other professional organizations

8 Building Blocks – Seek Funding from Regional PACE Contact the Regional PACE Coordinator l Submit a Project Funding Request Form l Describe project objectives and how they are met l State benefits to section members l List milestones to be achieved l List types of expenses l Provide information about sources of revenue l Signatures: Section Chair, PACE Chair l Approval: Regional PACE coordinator, Regional Director l Final report triggers regional funding disbursement

9 Building Blocks – Establish a PDS Committee and Chair l Appoint a Committee Chair as – project lead l Committee members include: l Section treasurer l Solicited volunteers outside Executive board l Local industry representatives as advisors l Draw an action plan l Develop roadmap to execute the plan

10 PDS Committee Tasks l Plan Meals and Social Hour l Schedule Meeting Location l Identify and Invite Speakers l Organize Publicity l Plan CEUs and PDHs l Handle the Registration l Budget and Records (Treasurer) l Prepare Final Agenda and Prepare Handouts l Arrange Speaker Transportation

11 Planning Location l Meeting Location l Hotel ($$$) l Meeting Center ($$) l University ($) l Company ($) l Consider PARKING l Consider Ease of Access l Consider Cost of Food/Refreshments

12 CE Enticements l Continuing Ed Credits – CEU/PDH l Licensing Requirement for PEs l PDH (Prof. Development Hour) l Certificates (Print on PC) l CEUs - IEEE EAB (1 CEU ~ 10 PDH) l University Certificates (if partner)

13 Building Blocks – Select Speakers l To select speakers, consider: l Speaker qualifications l Choice of local or national speakers based on your budget l Speaker travel as shared with Region PACE l Access to the Professional Development Seminar Speakers List l Contact speakers as early as possible l Assist in their lodging and local transportation

14 Building Blocks - Finding Speakers l IEEE-USA PDS Speakers l PACE and ECS Committee l Local experts l PACE Speakers l Career coaches l Small Business Administration (SBA) l Service Corps Of Retired Executives (SCORE)

15 Building Blocks – Budget l Expenses l Location rental (may be free - Univ. or Company) l Audio/Visual (may be free - Univ. or Company) l Speaker fee, traveling expense, lodging, etc. l Food l Publicity l Handouts (may be provided by speaker) l Miscellaneous items (name tags, stationary, etc.)

16 Building Blocks - Pricing l Determine Fixed Costs l Room l A/V l Speaker Fee(s) l Determine Variable Costs (incl. speakers) l Food l Handouts l Misc: Name tags, pens, pads, prizes, speaker gifts

17 Building Blocks – Revenue l Revenue l Local Section l Region l Societies/Divisions l Local industry and universities l Ticket sales l Promotions/advertising

18 Typical Budget ExpensesRoom rental$300 Speaker Travel$1,000 Speaker expenses$100 Speaker meals$58 Speaker gifts$80 Publicity$200 Misc (handout, etc)$400 Meals (30 x $15)$450 TOTAL$2,588 IncomeIEEE-USA PDS$1,000 PACE Project$500 Registration (30x$25)$750 Local Section$500 TOTAL$2,750

19 Building Blocks - Publicity l Publicize and initiate ticket sales l Advertise in Section Newsletter (30–60 days in advance) l Use Section , blog, virtual communities, etc. l Distribute a PDS flyer/brochure l Ask other professional organizations to include in their Newsletters l Send press releases to local media (time sensitive) l Get on free community calendars of TV & Radio (time sensitive) l Advertise CEUs and PDHs

20 Building Blocks – Check List l Review check list before Seminar l Finalize agenda l Confirm reservation (food, location, A/V, etc.) l Confirm speakers and presentation needs l Produce evaluation forms l Purchase speaker gifts and door prizes (if desirable) l Have IEEE membership applications and senior member upgrade forms on hand l Prepare certificate for the attendees (CEU/PDH)

21 Building Blocks – Day of Seminar l Start event ON TIME l Describe location of restroom facilities and designated smoking areas l Follow program agenda punctually l Collect completed evaluation forms l Recognize speakers, Committee, and attendees l Present gifts and door prizes l Conclude ON TIME

22 Building Blocks – After the Seminar l Wrap up activities after the Seminar l Review completed evaluation forms and retain for record and future considerations l Submit a Final Funding Report Form to Regional PACE Coordinator l Treasurer to follow-up with speakers to get their expense reports l Send Thank You letters to speakers l Treasurer to ensure all local expenses are reconciled l Committee debriefing and wrap-up l Document lessons learned

23 Examples of PDS Topics l Leadership Skills l Project Management l Networking l Consulting l Career Transitions l Professional Skills l Job Fairs l PE Related Topics

24 Example 1-Workshop l Workshop on Active Career Management l Presented by IEEE Oregon Section and IEEE-USAs PACE Committee l Time: 7:30AM – 4:00PM l Continental Breakfast and Lunch l Held at University (no room charge) l Cost $25 Members, $35 non-members, $10 unemployed

25 Example 1 - Agenda l Workshop on Active Career Management l Agenda 7:30 amDoors open 8:00 – 9:50 Project Management – Tarek Lahdhiri 10:00 – 10:15 Break 10:15 – 11:15 Resumes Inside and Out – Don Hill 11:15 – 12:15 Networking in Less Than One Hour Lee Stogner 12:15 – 1:15 Lunch / Keynote: Career Shift; dealing with rapid and progressive changes in the US work-place Henry Gregor 1:15 – 2:15 Career Defense in the Face of Globalization Adeeb Hamzey 2:15 – 3:15 Career Transitions – Don Herres 3:15 – 4:00 Discussion

26 Example 2 - Workshop l Workshop on Active Career Management l Presented by Northern Virginia and Washington Sections of the IEEE and IEEE-USA's PACE Committee l Time: 8:00 AM – 4:00 PM l Morning Session Chaired by Section & PACE Chairs, Northern Virginia Section l Afternoon Session Chaired by Section & PACE Chairs, Washington Section l Continental Breakfast and Lunch l Held at Mitre Conference Room

27 Example 2 - Agenda l Workshop on Active Career Management l Agenda 8:00-8:25 (Continental Breakfast) 8:25-8:30 Opening Remarks, Chair, Northern Virginia Section Morning Session - Chaired by PACE Chair, Northern Virginia Section l 8:30-10:20 Career Enhancement through Project Management Doug Holly l 10:20-10:30 (Break) l 10:30-11:30 Resumes Inside and Out Leann Kostek l 11:30-12:10 The Importance of Networking and Tapping into Your Network - Kerry Hartman 12:10-12:50 (Lunch) Afternoon Session - Chaired by PACE Chair, Washington Section l 12:50-1:40 Career Shift- Dealing with Rapid and Progressive Changes in the U.S. Workplace - Amarjeet Basra l 1:40-2:40 Career Defense in the Face of Globalization Adeeb Hamzey l 2:40-2:50 (Break) l 2:50-3:50 Career Transitions - Don Herres l 3:50-4:00 Closing Remarks and Feedback, Chair, Washington Section

28 Example 3-Conference l Career Planning For A Changing World l Presented by IEEE, Chicago Section l Cost: members $75, non-members $95, students $40 l Time: 8:30 AM – 2:30 PM l Keynote: Preparing for the jobs of tomorrow l Track 1 - Enhancing Your Career l Track 2 - Changing Careers l Lunch included l Held at Embassy Suites Hotel

29 Example 3 - Agenda l Career Planning For A Changing World l Agenda Keynote: Preparing for the jobs of tomorrow 8:30 to 10:00 am Break: 10:00 TO 10:15 am Lunch: 11:45 to 12:15 pm Track 1 - Enhancing Your Career l Career Planning 10:15 to 11: 45 am l Marketing your ideas 12:15 to 1:30 pm l Effective Technical Presentations 1:30 to 2:30 pm Track 2 - Changing Careers l From Corporate to Entrepreneur - 10:15 to 11:45 am l Protecting Your Intellectual Property 12:15 to 1:30 pm l Time/Goal Management 1:30 to 2:30 pm

30 Example 4 - Panel l The Role Of IEEE In Our Careers: A Panel Discussion With R6 Southern Areas Top Engineering Executives & IEEE Family Day l Presented by R6 Southern Area and LA Metro Section l Cost: Free admission / parking l Time: 7:30 am – 5:00 pm l Families can tour gardens while members are meeting l Membership meeting starts at 9:00 A.M. l Senior Member Drive After Lunch l All attendees can tour the Gardens until closure 5:00 P.M. l Breakfast and Lunch Provided l Held at Descanso Gardens l Repeated Twice due to Demand

31 Example 4 - Agenda l The Role Of IEEE In Our Careers: A Panel Discussion With R6 Southern Areas Top Engineering Executives & IEEE Family Day Breakfast 8:00 A.M.-9:00 A.M. Families will tour gardens while members are in the meeting if they prefer Membership meeting starts at 9:00 A.M. 9:00Welcome & Pledge of Allegiance 9:10Introductions – Officers, Followed by Members Self-Introductions 9:15About Southern Area & Events 9:20What is PACE? 9:45Break 10:00LA Metro Section Announcements & Introduction of PACE Chair 10:05PACE Chair - Introduction of Panelists 10:15Panelists Remarks 11:50Questions from Audience 12:00Meeting adjourns - Attendees join their families for lunch; Senior Membership Drive after Lunch l All attendees can tour the Gardens until closure 5:00 P.M.

32 More Information l The ieee-usa PACE website l Your Local Section PACE Chair l Your Region Coordinator l Region PACE web page l Employment & Career Service Committee

33 Go forth, do projects, and LEAD! Thank you!


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