1. A shop window for your school research – maintaining your international research profile Physics and Astronomy within Southampton Research ___________________ Jessie Hey Staff Development Seminar 30 th March 2004

2. Overview The schools research profile Southampton Research: directions for publications recording Southampton Research database – e- Prints Soton Where next?

3. The current profile for one of the top five schools in the UK – publications difficult to maintain

4. 4 major research groups

5. Astronomy: live astro-ph search to full text – up to date and simple

6. Solar-Terrestrial Physics

7. In press still? No full text

8. Laser Physics – under construction

9. Quantum and Functional Matter – internationally recognised research teams

10. Magnetism and Superconductivity – no full text. Whats new?

11. Magnetic Applications – no full text. Updated 1998

12. Quantum Optoelectronics –neat but old and no full text

13. SHEP – links to arXiv and SPIRES

14. Preprint Database – potential for new method of presentation and updating?

15. Challenge to keep up with full text and recording – SPIRES more up to date

16. e.g. SHEP 0403 full text in arXiv

17. Home Pages for some link to up to date publications (inc SHEP 0406!)

18. Home Pages Generally conservative One - publications – in postscript – I cant read, one – under construction Some link to SPIRES – helps to have a distinctive name SHEP – one only of the postdocs and postgrads has one visible

19. University Level Recording Progressed to pdfs for 2002 but no 2003 yet Need an easier, more proactive way

20. Physics and Astronomy and Winchester School of Art still not in 2001

21. e-Prints Soton: Southampton Research Information System INPUT: –Register once only –Enter record for publication, image, keynote speech etc –Where possible attach a full text or image file –Check copyright –Expect to add abstract, keywords etc –Check and add useful information eg link to publisher

22. Copyright: Journals supporting self archiving 2003 survey by RoMEO projectRoMEO

23. Now available as searchable database of key Publisher copyright policiesPublisher copyright policies

24. Ensuring your copyright up front – others have requested retrospectively by email "I hereby transfer to all rights to sell or lease the text (on-paper and on-line) of my paper. I retain the right to distribute it for free for scholarly/scientific purposes, in particular, the right to self-archive it publicly online on the World Wide Web. The author/s hereby assert their moral rights in accordance with the UK Copyright Designs and Patents Act (1988)."

25. e-Prints Soton: Southampton Research Information System Output - One record for potentially many purposes such as: –University Research Report or Database –Live link to publications from school or personal web pages –CVs –RAE support –Export to reference management software – EndNote, Bibtex – reformat refs –Project proposals and reporting

26. Example of live link from Southampton Research Publications Database

27. Your latest work

28. Potential for RAE as well

29. arXiv – an expanding exemplar for scholarly communication – added Quantitative Biology Sept 2003

30. arXiv – todays usage starting

31. arXiv – a trusted repository? – a question for your school Are you confident linking to your paper in arXiv? Is arXiv permanent? arXiv has some funding but hasnt radically upgraded its interface Or would you prefer a copy separate from arXiv as well? The Southampton Research database can do either

32. Supported with start up funding from JISC/HEFCE fundingJISC TARDis project within FAIR programmeFAIR programme investigating practical ways in which university research output can be made more freely available - more accessible, more rapidly within the context of other institutions globally Solution: publications database – improving research recording at Southampton with ease of depositing or linking to full text Background of rapid progression of the Open Access movement – database is Open Archive Initiative compliant and searchable with other databases Discipline based and institutional repositories seen as complementary building blocks of e-research Southampton University Institutional Repository http://eprints.soton.ac.uk

33. All Research Output – with full text if available

34. Pilot feedback: Core need at Southampton is to move from full e- Prints emphasis to proactive publications system becoming Research Soton or Southampton Research

35. Some Key Benefits Self deposit record immediately and full text if available Assisted deposit option Copyright advice Other research output eg theses Book articles with link through ISBN to Amazon Deposit once – linked to other schools

36. Book chapter linked by ISBN to Amazon and e-Prints Soton URL added to research funding proposal

37. Southamptons Way Forward Institutional Repository of publications (= Research Soton) with full text where possible –current copyright precludes all output being full text but climate is changing fast Currently for Research Output (perhaps linked to data) – keeping abreast of developments with learning objects or administrative document initiatives Available to global and national search services and, of course, Google OAIster: 3,045,063 records from 268 institutions (updated 5 March 2004)OAIster

38. Towards a vision of joined up research and teaching Diagram from eBank UK project

39. To maintain your school research profile and save you time e-Prints Soton for Southampton Research http://eprints.soton.ac.uk/ http://eprints.soton.ac.uk/ Jessie Hey: working with schools Pauline Simpson: Project Manager Natasha Lucas: admin and deposit support eprints@soton.ac.uk