Presentation on theme: "Module 2: National IEA process design and organization"— Presentation transcript:
1 Module 2: National IEA process design and organization
2 Module 2 at a Glance Session 1: Introduction Session 2: Key Features Session 3: Stages of the IEA Process
3 Purpose of Module 2 understand the design and organization of For a successful integrated environmental assessment at the national level, it is important to:understand the design and organization ofthe whole process;identify the main stages and activities.This module orientates how the other modules fit into the integrated environmental assessment process.
4 Objectives Of Module 2 To understand the main stages of the IEA process.To understand the institutional arrangements to be developed for the IEA process.Learn to lead an IEA process in an interactive and participatory way.To identify the main activities and procedures for preparing IEA reports and promoting their findings.To be aware of and able to manage the challenges of running the process while involving the public.
5 Structure Of Module 2 Introduction and objectives IEA process features The GEO Approach for a National IEA3.1 Objectives and importance3.2 Basic conditions for initiating an IEA process3.3 General structure of the IEA process3.4 The role of participation in the IEA process3.5 Stages of the IEA processStart-upInstitutional set-upScoping and designPlanningImplementation3.5.6 Product communication and outreach3.5.7 Monitoring, Evaluation and Learning
6 Module 2 Sessions at a Glance Session 1: OverviewSession 2: Key FeaturesSession 3: Stages of the IEA Process
7 Key Features of the IEA Process ParticipatoryMulti-disciplinary &Multi-sectorialIntegratedMulti-productInstitutionalized
8 Integrated, in the context of GEO includes: Linking environmental quality with policyIncorporating global and sub-global perspectivesIncorporating historical and future perspectivesCovering a broad spectrum of issues and policiesLooking at dynamic and complex interactions between the environment and human well-being in place-based contexts
9 GEO represents the unique combination of: A wide range of relevant interests;Acquainting a wide audience with policies, data, resources and problems;Facilitating policy analysis and a search for solutions to disjuncts between policy and management.
10 IEA Process Objectives The IEA process promotes an organized participatory integrated environmental assessment.Its objectives are:1. To bring together organizations and people with an interest in IEA that may not have a history of collaboration.2. To involve the policy-makers in order to secure their support for the process and its key findings.3. To facilitate the process of interaction based on acommon methodology, fostering the dialoguebetween science and policy.
11 Basic Conditions For IEA Process Political Will and a Legal MandateManagement and technical / scientific capacity to conduct the process, requiring lead institutions that can mobilize stakeholders through the process.Professionals on environmental issues to lead and enhance the analysis.
12 Basic Conditions For IEA Process Political Will and a Legal Mandatelegislation may call for collaboration among government agencies that contribute to the report;a common methodology for data collection may be identified among the national authority, private and public organizations and the technical team for data collection;the legislation may refer to environmental reports to be produced by a range of public and private organizations;legislation may promote exchange of data and harmonization of report initiatives;the lead agency’s role in preparing the way for consultations and external participation .
13 Basic Conditions for IEA Process Examples of Legal MandatePeru: yearly SOE report required of the National Environment Council; regional and local reports are also required.Uganda: SOE report every 2 years; required of the National Environment Management Authority (NEMA)North Korea: SOE every 5 years as per the National Framework of Environmental Database Management for Environment Assessment and Reporting
14 Group Discussion: IEA in Your Country 1. Identify the main organizations that use an integrated approach to lead participatory processes focused on environment-development interactions in your country. Explain briefly the main activities that were/are involved.2. Do you see initiatives in your country that could be strengthened by an IEA process? If so, what are the opportunities for beginning that process?
15 Module 2 at a Glance Session 1: Overview Session 2: Key Features Session 3: Stages of the IEA ProcessOverview of questions addressed in the GEO approach to IEAIntroduction to the 7 typical stages of the IEA processRole of participationBenefits of the IEA ProcessThe 7 stages in more detail
19 Role of ParticipationAn IEA requires blending knowledge and perspectives from many different points of view.It aims to influence audiences with different interests and information needs.It is essential to have the participation of a wide range of actors, either as contributors to the assessment, or as audiences.Open and transparent participation is more likely to recognize interests of poor, vulnerable groups and women in formulation of policy responses.
20 Basic Definition of a Stakeholder Whose interests are affected by environmental problems or whose decisions have environmental effects;Who have information, resources or expertise required for policy formulation and strategy implementation; and/orWho control key mechanisms for policy and strategy formulation and implementation.
21 Increase effectiveness of participation by… Building participation into all relevant stages;Ensuring open communication among technical experts to clarify uncertainties and verify assumptions;Increasing ownership by involving stakeholders from the beginning in aspects of the process;Recognizing participant contributions in outputs;Ensuring stakeholder inputs are properly and accurately recorded in meeting minutes.
22 A GEO-based IEA provides benefits including: an opportunity to contribute to, and have access to the assessment database;development of analytic skills and capacities, using an integrated approach to environment and development problems; andopportunity to contribute to addressing major environment and development issues at the policy level.
23 Group Discussion: Benefits of a National-Level IEA Individually, list the benefits you hope to get from, and the contributions you feel you could make to your national level IEA.Form two groups, representing public and private perspectives.Discuss the benefits and contributions identified in the first step.
25 STAGE 1: Start-UpSelect the national authority that will lead the process:May be initiated by a country request for an IEA process or through GEO or through GEO-related institutional networking.UNEP-DEWA responds to the interest of the national environmental authority to begin the IEA process.An important stage for identifying political will, responsibility, expected outputs, and the best means for IEA to be an effective policy toolAlso, identify what institutions need to be involved in the process and who will manage the process
26 STAGE 1: Start-UpStrategically plan for results that are useful to your audiences and identify who your audiences will bePotential uses of results include:reliable information for policy making and environmental management;materials for educational and research activities;identification of new research priorities,development of joint projects.
27 Key Outputs from Start-Up Conceptual frameworkPrepared by the national environmental authority and the core teamIncludes:general organizationmethodologythe IEA processguidance for implementationan assessment of resources requiredfurther fund-raising or identification of in-kind contributions2. Memorandum of Understanding
28 Stage 2: Institutional Set-Up and Identification of Stakeholders
29 STAGE 2: Institutional Set-Up(s) Typical institutional framework, Latin America and Caribbean
30 Institutional Arrangements National government institutions responsible for the environment sector or environmental reportingCollaborating Centres (CC) of UNEP-DEWA regional offices provide technical assistance on methodology and managementThis institutional framework enables spread of methodology regionally and incorporation of improvements through iterative revisions.
31 Lead Institution Lead institution manages and coordinates the process That institution must have a legal mandate to prepare an integrated environmental assessmentThe institution may be a:National agency such as Ministry of Environment or Environment National CouncilPrivate institution (e.g., NGO, university) with support from government
32 Selecting the Lead Institution Criteria:Capacity to engage key stakeholdersSufficient capacity to manage the process (i.e., no need to depend on consultants)Acceptable to a wide range of stakeholdersRecognized ability to carry out high quality assessment and reporting on time and on budget
33 Local Technical Team Criteria for selection: Experience in environmental assessmentHigh public profile and recognized leadership capacityGood relationship with the national environmental authorityCapacity to dialogue with different stakeholdersExperience in organizing and facilitating workshopsSufficient human resources to dedicate time to a demanding assessment
34 Types of Technical Teams Small technical team (3–5 people)One researcher responsible for whole reportTeam of researchers in charge of many aspects of the report, from data collection, to analysis, writing and organizing consultationsExtended technical teamSmall technical team can add experts that have access to data and information in specific areas
35 Collaborating Institutions and Other Stakeholders Collaborating institutions, also known as primary stakeholders. Their commitments defined at the beginning of the process.Secondary stakeholders may include:social and business leaderspolitical party representativesscientific communityrepresentatives of private sector and business associationsprofessional schools, associations and academiaNGOsmediawomen’s and youth groupsindigenous communitiescivil societyreligious groups… many others
36 Collaborating Institutions and other Stakeholders A successful IEA requires an active relationship with the collaborating institutions. It is important to:Identify a contact person for the duration of the processEstablish a clear definition of their role and responsibilitiesKeep the contact person regularly informed about the IEA progress
37 Collaborating Centres Set up by UNEP-DEWA regional offices. Centres help with the IEA process and provide technical assistance on methodology and managementCollaborating centres can:clarify methodological issues in the processProvide technical support to the local team for preparing workshopsHelp facilitate capacity building and other workshopsReview drafts of products or workplans
38 Other Example Institutional Frameworks Typical institutional framework from the Africa region
39 IEA institutional framework in the case of Panama Other Example Institutional FrameworksIEA institutional framework in the case of Panama
40 Developing an Impact Strategy Why an Impact Strategy?Increase impact a national IEA process has on policiesKey Steps:Anchor the assessment with a change statementRelationship managementKnowledge managementOpportunity managementMonitor, evaluation and improvement
42 Who are the Stakeholders? Their interests are affected by environmental problems or their decisions have environmental effectsThey have information, resources or expertise required for policy formulation and strategy implementationThey control key mechanisms (e.g., funding) for policy formulation and strategies for implementation.
43 Principles for Engaging Stakeholders InclusivityInclude a full range of stakeholders representing different interests, including marginal and vulnerable groupsPertinenceInclude stakeholders with significant interest in the processGender perspectiveBoth women and men must have equal access to all stages of the participatory process, the IEA team must respond to the demands from women and men. This allows formulating and implementing better integrated policies and strategies.
44 Identifying Stakeholders, their Roles and Interests
45 Keeping Stakeholders Engaged in the Process Listen and take into account their points of viewKeep them informed of the activities and results of the processState clear rules for participation and define expectationsIncorporate key stakeholders in the monitoring processDevelop a range of activities to keep close relationships with the stakeholders
46 Exercise: Identifying Stakeholders As individuals, identify the main stakeholders in your country that should be included in an integrated environmental assessment process.a. _____________b. _____________c. _____________For each stakeholder, list the main organizations or people that should be included.
47 Exercise: Constructing a Stakeholder Map Objective: To have a shared vision of the stakeholders, their relationship with key environmental issues and their relative importance.Materials:White cards (three times the number of participants)Cards of different colours.Procedure:Write the name of each important stakeholder on a white card. Stick them on a blackboard.Identify the main interest of the suggested stakeholders related to the key issues of the IEA process.
48 Exercise: Constructing a Stakeholder Map Group the cards according to the common interests among stakeholders.Each group of interest is replaced by a coloured card.Each stakeholder name is transferred to the coloured card along with that person’s main interests.
49 Exercise: Constructing a Stakeholder Map The coloured cards are arranged in a star-shaped pattern, with each coloured card forming one ray of the star.The stakeholders are arranged according to its importance to the key environmental issue that is the centre of the star.The most important stakeholders are close to the centre.
51 Stage 3: Scope and Design Main objectives:Define geographic boundaries of the reportAgree on methodology for the assessment, and clarify any methodological issuesEstablish the structure of the main IEA report, considering the priority environmental issuesDetermine target audiencesDefine an impact strategyDetermine the main elements of a communications and outreach strategy
52 Designing the IEA Process An interactive and flexible process enables learning by doingPast national IEA reports are useful resourcesPreparatory and on-going meetings of the technical team help with planning and keep momentum going
54 Exercise: Identify Challenges and Strategies for a National IEA Individually, consider:Why you think it is important for your country to be involved in a national level IEA?What you would hope to see as a result of that involvement?What constraints you might face?
55 Exercise: Identify Challenges and Strategies for a National IEA In groups of 3, identify 3 strategies you might pursue to overcome those constraints.
57 STAGE 4: Planning Several outcomes to be achieved from planning: To share and make sure participants of the process understand the IEA methodologyTo have a timetable and well- defined results at each stage;To identify the requirements of human, financial and infrastructure resources and how to overcome any shortfalls in these;To have adequate coordination mechanisms with the process stakeholders;To establish adequate mechanisms of coordination with the UNEP-DEWA team and collaborating centres, if available;To review and adjust the impact strategy and define measures of impact;To develop a communication and outreach strategy; andTo establish a monitoring and evaluation system.
60 Exercise: Applying the Scoping Steps In groups of 3,1. Summarize the characteristics of the planning process for integrated environmental assessment in your countries.2. Draw a flow chart that expresses the items in common among your countries.Share results in plenary.
62 STAGE 5: Implementation There are three main components of the implementation stage:1. identification of environmental problems, indicators and sources of data2. data collection, analysis and writing3. translation and publication…we will elaborate on the first two stages.
63 1. Identification of environmental problems, indicators and sources of data Integrated analysis of environmental trends and policies(see Module 5)Indicators: number and type may vary(see Module 4: Data and indicators)Sources of data and information: relying on secondary sourcesFirst workshop:1 or 2 daysTechnical teamshould work thesetopics in advance
64 2. Data collection, analysis and writing Collecting information(see Module 4: Data and indicators)Processing, analysis (Module 5) and writing (Module 7)Explaining the economic, social, political and institutional contextDefining economic, social and institutional pressuresAssessing state and trends of the national environment (SoE)Analyzing the impact of the SoEAssessing the responses of government and societyIdentifying emerging issues and scenariosProducing conclusions and recommendations(chapters of the National IEA Report)Ad hoc meetingsValidation(2nd workshop)
65 Group Exercise: Strategies for Data Collection As individuals, summarize the data collection strategy you would use in your country, and tabulate any problems you think you might encounter.In groups of three, discuss common problems and suggest tentative solutions.In plenary, discuss ways the IEA focus on data could improve data collection processes.
67 STAGE 6: Product Communication and Outreach Make your messages understandable to your audiences…avoid jargon and use graphics to illustrateMake information relevant to your audiences…seek first to understand audience perspectivesShape the delivery system for the audience…tailor length of report according to audienceFor more details, see Module 7.
68 Communication Options Classic methods, largely oriented to printreports, synopsis report, bulletins, articles, newslettersRadio and TVinterviews, pre-recorded messagesInternet-based reportingput report on line in various formats, interactive reports, active systems based on electronic bulletins by
70 STAGE 7: Monitoring, Evaluation and Learning Evaluation of Processwere expected results accomplished in each stage?Evaluation of Impactwas the analysis relevant, legitimate and credible?what were the impacts of IEA outputs on policy-makers, policy and environmental trends?Recommend and make improvements for the next IEA process.For more details, see Module 8.
71 Discussion: Evaluation and Learning In groups of 5–7, discuss the following questions:Why is it important to evaluate National IEA processes?Which measures will be good to keep track of the process?Which mechanisms could be implemented to promote continuity and continuous improvement of the IEA reporting processes?Report group discussion results in plenary.