1. Green Partnerships Local Partnerships for Greener Cities and Regions Project organisation Kick-off meeting Crete, 9-10 April 2013 Mateja Softić, Alianta d.o.o.

2. Green Partnerships Rethymno, 09 - 10 April 2013 2 In this presentation:  Project partnership  Project bodies and roles  How will we work together  Project Meetings and Study visits  Communication flow  Project monitoring More about:  Contractual obligations  Financial and administrative management  Reporting procedures will be presented by Ms Tsveta Aleksandrova and Ms Stanka Klemenčič

3. Green Partnerships Rethymno, 09 - 10 April 2013 3 Working together in (and for) Green Partnerships:

4. Green Partnerships Rethymno, 09 - 10 April 2013 4 Working together in (and for) Green Partnerships: Who? What? (By) When? For how much money?

5. Green Partnerships Rethymno, 09 - 10 April 2013 5 To present the way we will organise the implementation of our project so that:  we assure a unified approach used by all project partners for implementing activities and delivering all outputs and results.  we avoid confusion, ease the administration and enable focus on the content  everyone understands their role and responsibilities in the project  there is a clear and efficient flow of information within the partnership and towards outside stakeholders  we produce high quality outputs, and  achieve project results that will affect a positive change in the long run The aim of this presentation:

6. Green Partnerships Rethymno, 09 - 10 April 2013 6 Project partners: Project partners IPA partners: - AUT - HEIS - ZAVOD - ISSP ERDF partners: - KGZS MB + Alianta - ENERGAP - LM – Lakatamia - GERES - TUC - KYOTO CLUB - AREANATejo - GRANOLLERS External partners: - RETHYMNO - CIMAA - MANZA - SARAJEVO - FEDARENE - CRPF PACA - CIPRA Italia - NERPOR

7. Green Partnerships Rethymno, 09 - 10 April 2013 7 Project bodies and partner roles: Project Management Team KGZS MB & Alianta Steering Committee 1 representative of each project partner Advisory Board WP Leaders: KGZS MB, Kyoto Club, AREANATejo, TUC Project participants Partners participating in activities Expert groups coordinators Pilot Activity coordinators Activity Leaders Local Action Groups Local Partnerships External partners

8. Green Partnerships Rethymno, 09 - 10 April 2013 8 Project management team: KGZS MB: Veronika Valentar, Project Manager Stanka Klemenčič, Financial Manager Alianta – external advisors: Urška Dolinar Mateja Softić Role:  overall project coordination  responsible for the overall quality of the project  chairing the Steering Committee and Advisory Board

9. Green Partnerships Rethymno, 09 - 10 April 2013 9 Roles of project bodies: Steering Committee:  main decision-making body  joint steering of project work and cooperation  meets 7 times during the project duration Advisory Board:  responsible for internal quality assurance  joint planning of working methodology  quality control and review of project outputs

10. Green Partnerships Rethymno, 09 - 10 April 2013 10 Roles according to project structure: Work Package Leaders:  plan the work of the work packages  reposnsible for the overall quality of outputs within one work package Activity Leaders:  planning, organisation and coordination of each activity  responsible for guiding partners in implementing the project activities and producing project outputs

11. Green Partnerships Rethymno, 09 - 10 April 2013 11 Roles according to project structure: Expert Group coordinators:  exchange of knowledge, experience and expertise for the purpose of achieving project results  made up of partners experienced in specific field of EE or RES Pilot Activity Coordinators:  responsible for the planning and implementation of their pilot activities in line with the approved AF

12. Green Partnerships Rethymno, 09 - 10 April 2013 12 How will we work together:  Steering Committee meetings  Trainings (workshops) for partners in WP3  Best practices brought together and exchanged at study visits  Ideas shared and upgraded  Proposals recommended and shared  Events with stakeholders  Project promotion

13. Green Partnerships Rethymno, 09 - 10 April 2013 13 Project meetings:  7 meetings in the project lifetime  Locations:  Crete (M1  M4)  Portugal (M10  M7)  Outside MED area (M5  M9-11?)  Bosnia and Herzegovina (M15)  Cyprus (M20)  Montenegro (M24)  Slovenia (M29)  Joint planning of work and overview of work done  Partner workshops in WP3 (combined with meetings)  Obligatory participation of all partners

14. Green Partnerships Rethymno, 09 - 10 April 2013 14 Study visits:  Together with each project meeting  Part of the content of the project and obligatory for partners  Not a tourist activity  Should provide knowledge, examples that can be used by partners for our joint work  7 study visits planned  1 visit outside of the MED programme – Ideas?

15. Green Partnerships Rethymno, 09 - 10 April 2013 15 Communication flow within the partnership:  Steering Committee meetings (obligatory)  Workshops for partners  Study Visits  Regular phone (skype) conferences  Regular e-mail communication  WP leaders/activity leaders are responsible to know the status of WP/activity  project contact list – updated regularly IMPORTANT!  Communicate any changes, delays etc. on time  Be proactive!

16. Green Partnerships Rethymno, 09 - 10 April 2013 16 Project monitoring: Content o What you have to do? o How does it have to be done? o How are we doing with the implementation? o Monitoring the project indicators o Who to contact for what? WORK PROGRAMME INSTRUCTIONS AND OUTPUT STANDARDOUTPUT STANDARD CHECKLISTS INDICATOR TABLE CONTACT LIST INFORMATION FLOW: PARTNER  ACTIVITY LEADER/WORK PACKAGE LEADER  LP

17. Green Partnerships Rethymno, 09 - 10 April 2013 17 Project monitoring: Finances o What is my planned budget? o Financial monitoring? o Reporting rules DETAILED PARTNER BUDGET; SUBSIDY CONTRACT, IPA CONTRACTS SYSTEM FOR MONITORING FINANCIAL PROGRESS PREPARED BY LP UPCOMING PRESENTATIONS MORE INFORMATION ABOUT PROJECT ORGANISATION: Green Partnerships Implementation Handbook – prepared by the LP

18. Green Partnerships Rethymno, 09 - 10 April 2013 18 Questions? Dilemmas?

19. Green Partnerships Rethymno, 09 - 10 April 2013 19 Thank you for your attention! Let’s make Green Partnerships work!