1. Professional Development for Arts Educators Program (PDAE) Pre-Application Webinar U.S. Department of Education Office of Innovation and Improvement Improvement Programs April 03, 2014 1

2. Agenda  Welcome  Program Overview  PDAE Priorities  PDAE Selection Criteria  Monitoring and Reporting Requirements  Grant Submission Process  Final Q&A 2

3. 3 A Few Notes on Q&A W e have budgeted time after each speaker for Q&A. Participants should submit their questions via the webinar Q&A function. Please only submit questions relevant to the topic being addressed by the current speaker. Due to time constraints, we may not be able to answer all questions received. If your question is not addressed, you can submit it to: PDAEFY14Competition@ed.gov We cannot respond to each inquiry with an individual response, but we will regularly post answers to the most frequently asked questions on our website at: http://www2.ed.gov/programs/artsedprofdev/faq.html

4. 4 A Few Notes on Q&A (cont’d) What We Can Address Content of the PDAE Notice and Application Timeline of the competition Application process What We Cannot Address Questions about the eligibility of a specific entity Questions about the competitiveness of a specific entity or project design Substantive explanation of the rationale behind inclusion or exclusion of specific items in the PDAE application beyond what is in the Federal Register

5. What’s New in 2014? Pre-Application Webinar Available funding amount -$4,600,000 available for an estimation of 15 new awards Up to 48 months project period including an optional planning year. Competitive Preference Priority/point value -One Competitive Preference Priority has been removed Invitational Competitive Preference Priority New Selection Criteria/point values -Significance 5 points -Quality of the Project Design (Logic Models required) -Quality of the Project Services 15 points -Quality of Project Personnel 15 points -Quality of the Management Plan 30 points -Quality of the Evaluation 25 points 5

6. PDAE Program Authorized by Title V, part D, Subpart 15 of the Elementary and Secondary Education Act of 1965, as amended (ESEA). To support systematic education reform by strengthening arts education as an integral part of the elementary school and secondary school curriculum; To help ensure that all students meet challenging State academic content standards and challenging State student achievement standards in the arts; To support the national effort to enable all students to demonstrate competence in the arts. Authorization Purpose 6

7. Q&A Please submit questions via the chat box. 7

8. PDAE Program Eligibility -or consortium of LEAs including charter schools that are considered LEAs under State law and regulations May partner with one or more of the following: A State or local non-profit or governmental arts organization; A State educational agency (SEA) or regional educational service agency; An institution of higher education; or A public or private agency, institution, or organization, including a museum, an arts education association, a library, a theater, or a community- or faith-based organization. Local Educational Agencies 8

9. PDAE Priorities This priority supports professional development programs for K-12 arts educators an other instructional staff that use innovative instructional methods and current knowledge from education research and focus on-- (1) the development, enhancement, or expansion of standards based arts education programs; or (2) the integration of standards-based arts instruction with other core academic area content.  In order to be eligible for the PDAE program, an applicant must propose to implement projects in schools in which 50% or more of the children enrolled are from low- income families based on the poverty criteria defined by Title I. Absolute Priority Application Requirement 9

10. Competitive Preference Priority Applicants can earn up to an additional 20 points depending on how well they address the Competitive Preference Priority (CPP). Projects that are designed to improve student achievement (as defined in the notice) or teacher effectiveness through the use of high- quality digital tools or materials, which may include preparing teachers to use the technology to improve instruction, as well as developing, implementing, or evaluating digital tools or materials. Technology ( 0 to 20 points ) 10

11. Invitational Priority No additional points are given to applicants that meet this invitational priority. Projects that are designed to provide increased opportunities for high-quality professional development for K-12 arts educators and other instructional staff in integrating arts with STEM subjects. Promoting Science, Technology, Engineering, and Mathematics (STEM) Education 11

12. Selection Criteria Significance of the Project Quality of Project Design Quality of Project Services Quality of Project Personnel Quality of the Management Plan Quality of the Project Evaluation 12

13. Significance (5 Points)  The extent to which the proposed project is likely to build local capacity to provide, improve, or expand services that address the needs of the target population.  The extent to which the results of the proposed project are to be disseminated in ways that will enable others to use the information or strategies. 13

14. Quality of the Project Design (10 points)  The extent to which the proposed project is supported by strong theory (as defined 34 CFR 77.1 (c)).  The potential and planning for the incorporation of project purposes, activities, or benefits into the ongoing work of the applicant beyond the end of the grant. 14

15. Strong Theory Strong theory means a rationale for the proposed process, product, strategy, or practice that includes a logic model. The following links are resources available to assist you in developing a logic model: http://www.relnei.org/events/skill-builder- archive.htmlhttp://www.relnei.org/events/skill-builder- archive.html http://relpacific.mcrel.org/ELM.html 15

16. Logic Model Resources 16

17. Logic Model Resources 17

18. Logic Model Resources 18

19. Logic Model Resources 19

20. Logic Model Resources 20

21. Quality of Project Services (15 points)  The quality and sufficiency of strategies for ensuring equal access and treatment for eligible project participants who are members of groups that have traditionally been underrepresented based on race, color, national origin, gender, age, or disability.  The extent to which the training or professional development services to be provided by the proposed project are of sufficient quality, intensity, and duration to lead to improvements in practice among the recipients of those services.  The likelihood that the services to be provided by the proposed project will lead to improvements in the achievement of students as measured against rigorous academic standards. 21

22. Quality of Project Personnel (15 points)  The extent to which the applicant encourages applications for employment from persons who are members of groups that have traditionally been underrepresented based on race, color, national origin, gender, age or disability.  The qualifications, including relevant training and experience, of key project personnel.  The qualifications, including relevant training and experience, of project consultants or subcontractors. 22

23. Quality of the Management Plan (30 points)  The adequacy of the management plan to achieve the objectives of the proposed project on time and within budget, including clearly defined responsibilities, timelines and milestones for accomplishing project tasks.  The extent to which the time commitments of the project director and principal investigator and other key personnel are appropriate and adequate to meet the objectives of the proposed project.  The adequacy of procedures for ensuring feedback and continuous improvement in the operation of the proposed project. 23

24. Quality of the Project Evaluation (25 points)  The extent to which the methods of evaluation include the use of objective performance measures that are clearly related to the intended outcomes of the project and will produce quantitative and qualitative data to the extent possible.  The extent to which the methods of evaluation will provide performance feedback and permit periodic assessment of progress toward achieving intended outcomes.  The extent to which the methods of evaluation will, if well- implemented, produce evidence of promise (as defined in this notice). 24

25. Evidence of Promise Evidence of promise means the conditions in paragraphs (i) and (ii) are met: i) There is at least one study that is a— (A) Correlational study with statistical controls for selection bias; (B) Quasi-experimental study that meets the What Works Clearinghouse Evidence Standards with reservations; or (C) Randomized controlled trial that meets the What Works Clearinghouse Evidence Standards with or without reservations. (ii) The study referenced in paragraph (i) found a statistically significant or substantively important (defined as a difference of 0.25 standard deviations or larger), favorable association between at least one critical component and one relevant outcome presented in the logic model for the proposed process, product, strategy, or practice. What Works Clearinghouse Procedures and Standards Handbook (Version 2.1, September 2011), link: http://ies.ed.gov/ncee/wwc/DocumentSum.aspx?sid=1 http://ies.ed.gov/ncee/wwc/DocumentSum.aspx?sid=1 25

26. Monitoring and Reporting Requirements Quarterly calls are conducted to monitor the progress of projects and to provide technical assistance. Annual performance reports are required in order to receive continuation funding. Project Performance Measures must be addressed as part of the interim annual performance report. At the end of your project period each grantee is required to submit a final performance report, including financial information. 26

27. GPRA Performance Measures (1) The percentage of teachers participating in the PDAE program who receive professional development that is sustained and intensive. (2) The percentage of PDAE projects whose teachers show a statistically significant increase in content knowledge in the arts. 27

28. Q&A Please submit questions via the chat box. 28

29. Application Submission Procedures and Tips  Step 1 - Complete the Registration Process  Step 2 - Find Grant Opportunity  Step 3 - Download Application Package  Step 4 - Complete and Submit the Application Package via Grants.gov by May 19, 2014 at 4:30:00 p.m., Washington, DC time.  Step 5 - Post-Application Information 29

30. Submission Procedures and Tips Obtain DUNS Number Register with SAM (System for Award Management) Username & Password AOR Authorization (Authorized Organizational Representative) TRACK AOR STATUS Step 1: Complete Registration Process Register Early in Grants.gov 30

31. Submission Procedures and Tips 31

32. Submission Procedures and Tips 32

33. Submission Procedures and Tips 33

34. Submission Procedures and Tips 34

35. Submission Procedures and Tips Step 2: Find Grant Opportunity 35

36. Submission Procedures and Tips 36

37. Submission Procedures and Tips 37

38. Submission Procedures and Tips Step 3: Download Application Package 38

39. Submission Procedures and Tips 39

40. Submission Procedures and Tips 40

41. Submission Procedures and Tips Step 4: Complete & Submit Application Package 41

42. Submission Procedures and Tips 42

43. Post-Application Information  Submission Confirmation Screen  Submission Receipt E-mail (with "Track My Application" link)  Submission Validation (or Rejection with Errors)  Grantor Agency Retrieval E-mail  Agency Specific Tracking Number Assignment Step 5: What to Expect After Submitting an Application 43

44. Application Review Process Reviewers will read applications, prepare a written evaluation, and score the applications assigned to their panel, using the selection criteria. OII will prepare a rank order of applications based on the evaluation of their quality by the peer reviewers according to the selection criteria. The Secretary will make final awards after considering the rank ordering and other information. Applicants will receive notification of application status (successful, unsuccessful). Applicants will receive application scores and comments. 44

45. Final Q&A Please submit questions via the chat box. 45

46. CONTACT US If your questions were not addressed today, or if you have additional questions please contact us. PDAE Program website: http://www2.ed.gov/programs/artsedpro fdev/index.html http://www2.ed.gov/programs/artsedpro fdev/index.html Email: PDAEFY14Competition@ed.govPDAEFY14Competition@ed.gov Call: 202-453-6525 46