Presentation on theme: "The Business Letter CAHSEE strand and format. Standard 2.5 Write business letters: Provide clear and purposeful information and address the intended."— Presentation transcript:
Standard 2.5 Write business letters: Provide clear and purposeful information and address the intended audience appropriately. Use appropriate vocabulary, tone, and style to take into account the nature of the relationship with, and the knowledge and interests of, the recipients. Highlight central ideas or images. Follow a conventional style with page formats, fonts, and spacing that contribute to the documents’ readability and impact.
What’s included in the standard a. Provide clear and purposeful information and address the intended audience appropriately. b. Use appropriate vocabulary, tone, and style to take into account the nature of the relationship with, and the knowledge and interests of, the recipients. c. Highlight central ideas or images. d. Follow a conventional style with page formats, fonts, and spacing that contribute to the documents’ readability and impact.
When writing business letters… your purpose may be to inform or to complain or to commend. a biographical piece of writing: If you are asked to write a letter of recommendation, you will have to describe the person you are recommending and tell how he or she would be perfect for the job. Sometimes a business letter is an expository piece of writing about buying a product that didn’t work: You explain how the product was defective and demand your money back.
Persuasive Letter Writing Students deserve clean school restrooms, but your school’s restrooms are a mess. You write a letter to the Board of Education to persuade the Board to take action on this problem.
What do you need to do? Read the prompt carefully. What does the prompt ask you to do? Begin with a salutation, “Dear __________” or “To Whom It May Concern:” Sign your name at the end of your business letter.
What else? Remember your audience, the person who will be receiving the letter, and use language that the person will appreciate and pay attention to. Don’t use slang when addressing the Board of Education, for example. On the other hand, you might use some slang if you’re requesting a free CD from your favorite musician’s record company.
And… Keep the letter short and to the point. Make your central ideas clear. Remember that if you want to make a good impression, you will need to pay attention to format and spacing as well as spelling, grammar, and punctuation.
Just like an essay! Intro: The Salutation Body: The 1-3 paragraphs of your letter Conclusion: A brief wrap-up and your ending salutation
Format Sender's Address The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date. Do not write the sender's name or title, as it is included in the letter's closing. Include only the street address, city, and zip code.
Date The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line.
Inside Address The inside address is the recipient's address. It is always best to write to a specific individual at the firm to which you are writing. If you do not have the person's name, do some research by calling the company or speaking with employees from the company. Include a personal title such as Ms., Mrs., Mr., or Dr. Follow a woman's preference in being addressed as Miss, Mrs., or Ms. If you are unsure of a woman's preference in being addressed, use Ms.
Introduction Salutation Use the same name as the inside address, including the personal title. If you know the person and typically address them by their first name, it is acceptable to use only the first name in the salutation (for example: Dear Lucy:). In all other cases, however, use the personal title and last/family name followed by a colon. Leave one line blank after the salutation.
The Body of the Letter Body For block and modified block formats, single space and left justify each paragraph within the body of the letter. Leave a blank line between each paragraph. When writing a business letter, be careful to remember that conciseness is very important. In the first paragraph, consider a friendly opening and then a statement of the main point. The next paragraph should begin justifying the importance of the main point. In the next few paragraphs, continue justification with background information and supporting details.
Conclusion The closing begins at the same vertical point as your date and one line after the last body paragraph. Capitalize the first word only (for example: Thank you) and leave four lines between the closing and the sender's name for a signature. If a colon follows the salutation, a comma should follow the closing; otherwise, there is no punctuation after the closing.
The Dos and Don’ts http://www.entrepreneur.com/ article/180872
Now…write one! Letter #1: HANDWRITE a letter to either a teacher or administrator asking for a letter of recommendation or a perspective employer, responding to a job post. (you’re going to need this in two years anyway…)
Extra Credit Letter #2 – Emailed Friendly Letter format In the typed and emailed format, write Ms Levine a letter about how your second semester is going. You will be scored on format. And yes, I will answer your letter.