1. County Accounting Fiscal Review 02-05-2014 Overview of Fiscal Responsibility Chart of Account format Detailed review of the chart of account and how other aspects of financial reporting are affected, i.e. budgeting, cumulative carryover. Reports available

2. Fiscal Management Planning, directing, monitoring, organizing and controlling of monetary resources of an organization. County Extension Law –Code of Iowa Chapter 176.A

3. Segregates resources into categories, aka. funds. Emphasizes accountability and stewardship. Cash Basis Income recognized when received and expenses when paid. Fund Accounting

5. Chart of Account Format

6. Type of Account

7. Personnel Guidelines for County Extension Employment Matrix –Website – Extension & Outreach > Human Resources/Jobs > Resources for County Extension Offices, under Hiring Process for County Paid Staff http://www.extension.iastate.edu/NR/rdonlyres/B6A89145-2868-4869-91BC- E5096AAFF389/172112/EmploymentMatrix.pdf

8. Program

9. Fund

10. Fund / Sub-fund County Agricultural Extension Education Fund –Tax –Program Fee –Grant & Contract –Donor Restricted –Other Tort Liability Unemployment Compensation

11. Communication Bookkeeper, Staff & Council Define Processes for Financial Transactions i.e. Program Fee vs. Tax or Grant –Supplies ordered from 1 vendor that cover 2 programs and general office supplies. –Overstate tax expenditures and understate Program Fee * Grant expenditures.

12. Tools Available Develop budgets for programs –Website – Extension & Outreach > Finance> Revenue Generation http://www.extension.iastate.edu/extensionfinan ce/revenue.htm

13. Chart of Account Setup for a New Program Program title ‘Strengthening Families’ Identify Revenue & Expense Streams –Grant Revenue / Expenses –Contribution & Program Fee Revenue / Expenses –Tax Expenses

14. Revenue Accounts

15. Expense Accounts

17. Reports Transaction Report for Grant, Program Fee & all funds. Summary for both Grant & Program Fee. Program Area Summary – shows all funds by program area.

18. County Fiscal Management Team –Sherry Glenn, Terry Maloy, Craig Hertel & Emily Ladewig –Contact Emily Ladewig at eladewig@iastate.edueladewig@iastate.edu Connect Sessions to come –Reports in GP and how to run

19. Q & A