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Key Changes and Resources for Care Coordination (Reducing Care Fragmentation in Primary Care) MacColl Institute for.

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Presentation on theme: "Key Changes and Resources for Care Coordination (Reducing Care Fragmentation in Primary Care) MacColl Institute for."— Presentation transcript:

1 Key Changes and Resources for Care Coordination (Reducing Care Fragmentation in Primary Care) MacColl Institute for Healthcare Innovation Group Health Research Institute

2 The Patient-centered Medical Home Key Features: 1.Engaged leadership 2.Quality improvement strategy 3.Empanelment 4.Patient-centered interactions 5.Organized, evidence-based care 6.Care coordination 7.Enhanced access 8.Continuous, team-based health relationships

3 Defining Care Coordination The deliberate organization of patient care activities between two or more participants involved in a patients care to facilitate the appropriate delivery of health care services. (McDonald, 2007) + + +

4 What constitutes a high quality referral or transition? Institute of Medicines (IOM) report Crossing the Quality Chasm: A New Health System, for the 21 st Century: Safe Planned and managed to prevent harm to patients from medical or administrative errors. Effective Based on scientific knowledge, and executed well to maximize their benefit. Timely Patients receive needed transitions and consultative services without unnecessary delays. Patient- centered Responsive to patient and family needs and preferences. Efficient Limited to necessary referrals, and avoids duplication of services. Equitable The availability and quality of transitions and referrals should not vary by the personal characteristics of patients.

5 The Care Coordination Model

6 Key Changes Assume accountability Provide patient support Build relationships & agreements Develop connectivity

7 Assume Accountability Providers, especially primary care clinics, decide to improve care coordination. Develop a referral/transition tracking system.

8 Resource #1 NCQA Patient-Centered Medical Home 2011 Standards Test tracking and follow up Referral tracking and follow up Coordinate with facilities and care transitions

9 Resource #2 Measuring care coordination from patients perspective: ACES Picker PACIC CAHPS CYSNCN Press Ganey Also check out AHRQs Care Coordination ATLAS

10 Resource #3 Referral Tracking Guide How-to guide to setting up your own referral tracking system – Use existing practice management (or billing) system – Use paper tracking grid Describes how to use the data to inform practice

11 Provide Patient Support Organize the practice team to support patients and families during referrals and transitions. Logistical referral coordinator: – Tracks all referrals and transitions – Provides patient (and family) with information about referral – Addresses barriers to referrals – Follows up on missed appointments

12 Patient Support Case Management Clinical Care Management Logistical Case Load High-risk, multi- morbid patients Care Coordination Clinical Follow-up Care ©MacColl Institute for Healthcare Innovation, Group Health Research Institute 2011 Patients with common chronic illnesses All patients in panel who are involved in referral or transition process Logistical Clinical Monitoring Medication Mgmt Clinical Monitoring Self Mgmt Support

13 Resource #4 Referral Logistical Coordinator Job Description Based on our review of relevant jobs Questions for group: Do your clinics have someone filling this role? How is the role different/similar to our generic job description?

14 Resource #5 Referral logistical coordinator training includes: Why job is important How role interacts with the rest of the team How to liaison with other facilities Use and utilize the tracking system Understand medical chart Understand insurance processes Provide pro-active patient support

15 Resource #6 Patient preparation for referral visit: Informs patients about logistics including what they need to do beforehand, what to bring, and where to go. Prepares patients by describing expectations (reason for visit, goals of visit, next steps in treatment). Empowers patients to ask questions during specialist appointment.

16 Resources #7-9 Evidence-based program for managing transitions: Foster greater engagement of patients/families Elevate status of family caregivers Implement performance measurement Build competency in care coordination Explore use of technological solutions to communicate between settings Align financial incentives © 2007 Care Transitions Program; Denver, Colorado. All rights reserved.

17 © 2007 Care Transitions Program; Denver, Colorado. All rights reserved.

18 Coleman E. The Post-Hospital Follow-Up Visit: A Physician Checklist to Reduce Readmissions, CA Healthcare Foundation, Oct 2010

19 Build Relationships & Agreements Develop agreements to: – Standardize information – Set expectations – Build relationships

20 Medical Neighborhood ARHQ White Paper (Resource #10) – Defines the medical neighborhood – Describes potential approaches to overcoming barriers to high-functioning medical neighborhoods Taylor EF, Lake T, Nysenbaum J, Peterson G, Meyers D. Coordinating care in the medical neighborhood: critical components and available mechanisms. White Paper (Prepared by Mathematica Policy Research under Contract No. HHSA I TO2). AHRQ Publication No Rockville, MD: Agency for Healthcare Research and Quality. June 2011.

21 Resource #11 Compact: Primary Care - Specialty Care Compact Pre-consultation Formal consultation (in-person referral) Transfer of care from PCP specialist Co-management Emergency care Main goal of Colorados compact is to develop mutually agreed upon expectations

22 Resource #12 Approaches to strengthen PCP Specialist interface: Case studies – Guidelines for referrals – Forms (important info to include) – Agreements/co-location/co-management

23 Service Agreement Example Case Study: Family Care Network in WA agreement with local cardiology group describes who/when/how for each: – Emergency referrals – Emergency testing – Routine consultation – Follow-up care – Re-referral – Inpatient care

24 Resources #13-14 Berta W et al – Article #1: 24 key components to include in referrals – Article #2: 15 key components to include in consultative report


26 Resource #15 Reichman M

27 Develop Connectivity Develop and implement an information transfer system. Standardize information. Key elements of system: – Integrates information needs and expectations (per agreements) – Assures that information transmits to correct destination – Key milestones in the referral process can be tracked – Referring clinicians and consultants can communicate with each other

28 Resource #16 OMalley et al describe the principal tasks for effective care coordination as: – Maintaining patient continuity with the PCP/primary care team. – Documenting and compiling patient information generated within and outside the primary care office. – Using information to coordinate care for individual patients and for tracking different patient populations within the primary care office. – Referrals and consultations (initiating, communicating and tracking). – Sharing care with clinicians across practices and settings. – Providing care and/or exchanging information for transitions and emergency care. New paper by OMalley also work checking out: – Referral and Consultation Communication Between Primary Care and Specialist Physicians Arch Intern Med. 2011;171(1):56-65.

29 Resource #17 CA HealthCare Foundation: Bridging the Care Gap by Metzer and Zywiak – Details e-referral systems

30 E-Referral Case Studies Doc2Doc system in OK Humboldt County, CA San Francisco, CA Humboldt Countys workflow

31 E-Referral Improves Specialty Access

32 E-Referral Improves Referral Tracking PCPs ratings of attributes of electronic referrals compared to prior referral methods Source: Kim Y, Chen AH, Keith E, Yee HF, Kushel MB. Not Perfect, but Better: Primary Care Providers Experiences with Electronic Referrals in a Safety Net Health System. Journal of General Internal Medicine. Vol 24(5),

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