1. MTE Forecasting and Tracking Workgroup #108 Goal: To have enough of the right type of MTE equipment in the right place at the right time to meet every customers need every time.

2. Examination of Root Causes Challenges Lack of knowledge of customers future needs – near and long term (rely on history). Lack of knowledge regarding inventory in customers plants/facilities as well as USPS’. Lack of understanding/lack of standardization regarding forecasting needs and inventory management. Misuse of Equipment Theft of Equipment

3. Corrective Actions Forecasting Pilot Subgroup Forecasting Pilot Subgroup Expanding program nationally Expanding program nationally Equipment calculator tool Equipment calculator tool Case Study for improvement (replicate) Case Study for improvement (replicate) Inventory Reporting Inventory Reporting Equipment Inventory Reporting System Internal Audit/Review completed Equipment Inventory Reporting System Internal Audit/Review completed Currently being added to the on-line Daily Mail Condition Report (weekly) Currently being added to the on-line Daily Mail Condition Report (weekly) Exploring External reporting options Exploring External reporting options

4. Corrective Actions Inventory Tracking using Technology Inventory Tracking using Technology Exploring how MTE information captured at Business Mail Entry Units can be used to validate customer useage (equipment ordered vs. equipment used) Exploring how MTE information captured at Business Mail Entry Units can be used to validate customer useage (equipment ordered vs. equipment used) Exploring the use of RFID’s or Intelligent Barcode on pallets (inventory counts/tracking) – 2009 Exploring the use of RFID’s or Intelligent Barcode on pallets (inventory counts/tracking) – 2009 Intelligent Barcode (Seamless Acceptance) can aggregate information on equipment entered by customer/origin site/overall. Intelligent Barcode (Seamless Acceptance) can aggregate information on equipment entered by customer/origin site/overall.

5. Corrective Action Best Practices Subgroup Best Practices Subgroup Recent Survey conducted by PostCom and Mailing & Fulfillment Services Association revealed no consistencies in forecasting, ordering or tracking inventory and few best practices. Recent Survey conducted by PostCom and Mailing & Fulfillment Services Association revealed no consistencies in forecasting, ordering or tracking inventory and few best practices. Researching content for Best Practices Guideline to be published by mid-summer. Researching content for Best Practices Guideline to be published by mid-summer.

6. Standardization Subgroup Standardization Subgroup Gathering information from mail preparers on inventory management methodologies. Gathering information from mail preparers on inventory management methodologies. Recent Survey of USPS MTE coordinators reflects lack of standardization in ordering and fulfillment of MTE (outside of MTESC Center Operations) Recent Survey of USPS MTE coordinators reflects lack of standardization in ordering and fulfillment of MTE (outside of MTESC Center Operations) Research information to create standardization in all processes. Research information to create standardization in all processes. Corrective Actions

7. Contingency Subgroup Contingency Subgroup Have developed an approved list of equipment alternatives when it has been determined there is an MTE shortage. Have developed an approved list of equipment alternatives when it has been determined there is an MTE shortage. Have developed a Contingency Process which includes local approval. Have developed a Contingency Process which includes local approval. All will be published in the Postal Bulletin All will be published in the Postal Bulletin Corrective Actions

8. Communications Subgroup Communications Subgroup Public Awareness (Misuse/Theft) “It’s a Crime” campaign Public Awareness (Misuse/Theft) “It’s a Crime” campaign Partnering with Inspection Service Partnering with Inspection Service PCC Article Published PCC Article Published E-mail created - hqmte@usps.gov E-mail created - hqmte@usps.govhqmte@usps.gov 1 800 ASK USPS (not yet published) 1 800 ASK USPS (not yet published) Create Internal/External Campaign (Kits) Create Internal/External Campaign (Kits) Posters Posters Letter addresses to Mailers Letter addresses to Mailers Service Talks Service Talks Articles for Internal/External Publications Articles for Internal/External Publications USPS.com USPS.com Corrective Actions

9. “Canned” MTE Presentation “Canned” MTE Presentation MTESC’s MTESC’s Ordering Cycle Ordering Cycle Workingroup 108 Workingroup 108 What “You” Can Do What “You” Can Do Updated with completed tasks Updated with completed tasks To be used at Association meetings, PCC’s, Focus Groups, etc. To be used at Association meetings, PCC’s, Focus Groups, etc. Communication Plan for completed tasks. Communication Plan for completed tasks. Corrective Actions

10. Rate Case/Automation Impacts Rate Case/Automation Impacts Subgroup currently being formed Subgroup currently being formed Industry representatives familiar with rate impacts in mailer behavior Industry representatives familiar with rate impacts in mailer behavior Industry representatives familiar with campaign trends Industry representatives familiar with campaign trends USPS mailing standards representative USPS mailing standards representative USPS rate case specialist USPS rate case specialist USPS Operations requirements representative USPS Operations requirements representative Manager, MTE Manager, MTE Subgroup will evolve into a committee that meets 2 – 3 times a year. Subgroup will evolve into a committee that meets 2 – 3 times a year. Corrective Actions

11. MTE Website (MTESC and local ordering ) MTE Website (MTESC and local ordering ) Ordering Forms Ordering Forms Inventory Reporting Inventory Reporting Inventory Management (tools) Inventory Management (tools) 2-Way Communication 2-Way Communication Newsletter Newsletter Best Practices Best Practices It’s A Crime Public Awareness Literature It’s A Crime Public Awareness Literature USPS contacts USPS contacts Bringing It All Together