Presentation is loading. Please wait.

Presentation is loading. Please wait.

Balloting/Handling Negative Votes September 2012 ASTM Officers Training Workshop Dan Smith & Kelly Paul 1.

Similar presentations

Presentation on theme: "Balloting/Handling Negative Votes September 2012 ASTM Officers Training Workshop Dan Smith & Kelly Paul 1."— Presentation transcript:

1 Balloting/Handling Negative Votes September 2012 ASTM Officers Training Workshop Dan Smith & Kelly Paul 1

2 General Overview of Different Levels of Balloting 2 The Committee on Standards (COS) Main Committee Ballot / Society Review Subcommittee Ballot

3 Balance and Voting vs. Non Voting Status 3

4 Producer User & General Interest ASTM. Technical Committees are balanced. No excess influence by any interest group. 4 Balance of Interest

5 Voting Rights - Voting vs. Non-Voting 1 official vote per interest (company) All are welcome to participate in technical discussions All members receive a ballot and are eligible to vote on technical issues All negatives are considered the same way 5

6 Subcommittee Ballot New Standards Major Revisions 6

7 Subcommittee Balloting Authorization of Subcommittee Ballots Sub chairman Motion at Meeting Cover Letter Ballot Open for Minimum of 30 Days Qualifications for Valid Subcommittee Ballot – 60% return and 2/3 affirmative Late Ballot Returns Forwarded for Information 7

8 Sub Ballot Notification 8

9 Subcommittee Ballot Results Ballot Results Summary Negatives and Comments are posted online with 24 hour updates. Closing Report includes links to all the comments and negatives Posted on the ASTM website 9

10 10 My ASTM

11 11 My Ballots

12 Closed Ballots/Closing Report 12

13 13 Closing Report

14 14 Negatives

15 Affirmative with Comment 15

16 Six Resolutions of a Negative Vote Persuasive Withdrawn Withdrawn with Editorial Change(s) Not Related Not Persuasive Previously Considered 16

17 Persuasive General Agreement Lack of a not persuasive motion A not persuasive motion fails (does not achieve a 2/3 affirmative) Item is removed from ballot 17

18 Withdrawn Withdrawn by the voter May withdraw negative at any time Ballot item moves forward 18

19 Withdrawn with Editorial Change Withdrawn by the voter/agreed as editorial Editorial change introduces no change in technical content, but corrects typos or reduces ambiguity If editorial changes are involved, please include for next level of balloting 19

20 Not Persuasive/Not Related/Previously Considered Motion/Second/Rationale 2/3 affirmative vote at a meeting or via ballot Negatives that are determined not related must be addressed as items of new business 20

21 The Main Committee Ballot 21

22 Initiation of Main Committee Ballots Submittal Requirements Cover letter Results of subcommittee ballot Name and affiliation of negative voters Negative voters statements Subcommittee negative resolution including rationale Open for 30 Days Simultaneous with Society Review 22

23 Concurrent Ballots Balloting Subcommittee and Main Committee at the same time Used for Minor Revisions / New Standards or Major Revisions that have been balloted at least once before Same requirements as Main Committee Ballot 23

24 Qualifications for Valid Main Committee / Concurrent Ballots 90% Affirmative of Combined Affirmative and Negative Votes 60% Return Late Ballot Returns Closing Reports Final Ballot Results Disposition of Negatives Affirmative Votes w/ Comments 24

25 Society Review In Tandem with Main Committee Ballot Notifications posted on ASTM Website Requirements Disposition of All Negatives 25

26 Society Review 26

27 Committee on Standards (COS) 9 Member Group Representing ASTM Committees Due Process Appeals Based on Procedural Matters (NOT Technical) Final Approval 27

28 The Three-Step Approach to Handling Negative Votes 1.Communication 2.Consideration 3.Documentation 28

29 Communication/Consideration/ Documentation 1.Communication – Meeting agendas, minutes, correspondence, direct contact between member & negative voter and other documentation 2.Consideration –Both subcommittee and main committee at a meeting or via ballot 3.Documentation – Online resolution, automated notification of negative voter, minutes 29

30 My Tools: Negatives 30

31 31 Negatives and Comments: Status

32 32 Resolution Options


34 Not Persuasive Ruling

35 35 Not Persuasive Ruling

36 Helpful Hints Ballot controversial sections individually Use good judgment when balloting sections separately Provide clear and informative cover letter for ballot item(s) Try to contact the negative voter before the meeting 36

37 More Hints Address each portion of the negative vote in the subcommittees consideration Submit editorially revised document with negative vote resolution forms to ASTM staff Comments are intended for editorial issues or technical items of new business 37

38 Thank you for your attention. If you have any questions or would like to discuss this topic in additional detail, please contact your Committee Staff Manager for assistance. 38

Download ppt "Balloting/Handling Negative Votes September 2012 ASTM Officers Training Workshop Dan Smith & Kelly Paul 1."

Similar presentations

Ads by Google