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Monthly Activity Reporting System (MARS) Chapter 56 - Morristown, New Jersey Gagnon Cardiovascular Institute Morristown Memorial Hospital Victor Fabry.

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Presentation on theme: "Monthly Activity Reporting System (MARS) Chapter 56 - Morristown, New Jersey Gagnon Cardiovascular Institute Morristown Memorial Hospital Victor Fabry."— Presentation transcript:

1 Monthly Activity Reporting System (MARS) Chapter 56 - Morristown, New Jersey Gagnon Cardiovascular Institute Morristown Memorial Hospital Victor Fabry May 21, 2010

2 questions - vfabry@nac.net Page 2 MARS Project Objective To increase timeliness and accuracy of reporting visitor activities to the Mended Hearts Chapter, Region and National Team.

3 questions - vfabry@nac.net Page 3 Old Visitor Procedure Daily Visitor Log MMH Patient Census Visitors Visitor Report Cards Visits Daily Activity Monthly Activity N/A File Data Entry Data Entry Monthly Spreadsheet Annual Activity Report Bimonthly Newsletter Gather email, phone & address

4 questions - vfabry@nac.net Page 4 MARS Benefits 1.Benefits to your Chapter Monthly updates to motivate Chapter Membership Monthly collection of patient email and contact information Monthly update of email list for distribution of newsletter 2.Benefits to your Region Team Monthly reports on monthly chapter activity Distribution of chapter for best practices Standardized recording of visitor activities 3.Benefits to your National Team Validation of the effectiveness of Marketing campaigns Accurate and timely reporting to Regional and National Supporting metrics for sponsorship, grants and donations

5 questions - vfabry@nac.net Page 5 Improved Visitor Procedure Daily Visitor Log Patient Census Monthly Activity Spreadsheet Visitor Report Cards Update Consolidated Activity Chapter 56 YTD Report Regional YTD Report National YTD Report Visit Patients

6 questions - vfabry@nac.net Page 6 Future MARS Improvements 1.Web-enabled Online Visiting Tool One time entry of visitor activities Collection of patient contact information Email directory for of Mended Hearts newsletter 2.Standardized recording of visitor activities Timely and accurate reporting of Chapter activity YTD comparisons of visitation activity 3.Creation of a Patient Database Consolidated database for Mended Hearts fundraising Metrics for sponsorship and grants and donations

7 questions - vfabry@nac.net Page 7 Future Procedure Monthly Visitor Log Logon to MHI Website Update Chapters Spreadsheet Consolidated Rollup Report Enter Chapters Activities Update Consolidated Activity Chapter 56 YTD Report Regional YTD Report National YTD Report

8 questions - vfabry@nac.net Page 8 MARS Report Monthly Activity recovery

9 questions - vfabry@nac.net Page 9 Next Steps 1.Review Your Chapters Process Update visitor forms? HIPAA compliant procedures? Accurate and timely reporting? 2.Update Your Visiting Documentation Daily Visiting Records Visitor Report Cards Visitor Candidate Questionnaire Visitor Guidelines Letter Visitor Business Cards

10 questions - vfabry@nac.net Page 10 Contact Information For softcopies of visiting documents, please email me: Victor Fabry Chapter 56 Morristown, New Jersey Visiting Chairman 61 Meadowbrook Road Short Hills, NJ 07078 973-879-5647 vfabry@nac.net


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