1. Brussels, New Approach1July 2007 Development and expantion of ICSMS & EMARS for the New Approach Phil Papard phil.papard@hse.gsi.gov.uk Jan Deconinck Jan.Deconinck@freya.fed.be I C S M S The aim of presentation is to explain the current position of ICSMS and future developments to combine it with RAPEX and EMARS to produce a strong system that can be developed to meet the core requirements for information systems under the New Approach proposals

2. Brussels, New Approach2July 2007 IInformation and CCommunication SSystem for MMarket SSurveillance I C S M S www.icsms.org

3. Brussels, New Approach3July 2007 Effective Market Surveillance Needs...  quick and in-time INFORMATION on defective products and measures taken by other market inspection bodies  a DATA BASE covering all and any products distributed throughout Europe including up-to-date information on product INVESTIGATION/TESTING  EVALUATION TOOLS to compare existing testing/examination methods and to ensure a uniform level of quality  efficient co-operation with CUSTOMS authorities  an attractive means to inform Employers, workers and the public about unsafe products

4. Brussels, New Approach4July 2007 2001/95/EC – General Product Safety Directive 89/336/EEC – Electromagnetic compatibility (EMC) 1999/5/EC R&TTE – Radio equipment and telecommunications terminal equipment 90/396/EEC – Appliances Burning Gaseous Fuels 94/9/EC – Potentially explosive atmospheres (ATEX) 2001/14/EC – Noise Emission (Outdoor Directive) 98/37/EC – Machinery Directive 73/23/EEC – Low Voltage Directive 88/378/EEC – Toy Safety Directive 97/23/EC – Pressure Equipment Directive 89/686/EEC – Personal Protective Equipment Directive 95/16/EC – Lift Directive 87/404/EEC – Simple Pressure Vessels Directive 94/25/EC – Recreational Craft Directive 89/106/EEC – Construction products 75/324/EEC Aerosol dispensers DIRECTIVES covered in 2007 more to add incl 67/548/EEC, 98/8/EC, 76/769/EEC, 1999/45/EC, 2000/9/EC

5. Brussels, New Approach5July 2007 European Market and ICSMS ICSMS: initiated by the EU, Belgium, Sweden and Germany Austria and Luxemburg joined the system during the development phase. Estonia started with the system in September 2003 Switzerland, Slovenia and the Netherlands started the trial in 2003. UK and Malta joined in 2005 Cyprus joined trial in 2007

6. Brussels, New Approach6July 2007 ICSMS key figures (at beginning of 2006)

7. Brussels, New Approach7July 2007 Supports all EU language scripts

8. Brussels, New Approach8July 2007 Confidentiality CONFIDENTIAL PRODUCT INFORMATION INDUSTRY PUBLIC PUBLIC PRODUCT INFORMATION ICSMS.ORG CUSTOMS Market Surveillance ?

9. Brussels, New Approach9July 2007 The ICSMS Database Originally a monolithic structure, ie all parts imbedded – worked well, but changes and additions were made more costly and lengthy due to knock-on effects on other parts Product information Public area Newsletter subscription Networking Evaluation Search function Mailing Archive Data import – a year ago we decided to change the structure:

10. Brussels, New Approach10July 2007 The ICSMS Database – new modular structure Well-defined Applications-Programmers-Interface (API) makes changes possible without influence to the rest of the software („BUS-System“) Connection to other IT-Systems, eg RAPEX, is more simple Mailing Public area Newsletter subscription Net- working Product information Search function Evaluation Data import semi automatic Archive Info server GRAS interface (development)

11. Brussels, New Approach11July 2007 Example of a search result for a “saw“ under 98/37/EC

12. Brussels, New Approach12July 2007 Example of one part of the stored information Photograph aids identification Bar codes and TARIQ numbers are available to help authorities identify goods at retail outlets and at borders

13. Brussels, New Approach13July 2007 A PRODUCT INFORMATION DATA SET includes data on:  General information about the notifying authority  Product identification criteria  Distribution  Relevant Provisions and Standards  Conformity  Depth and scope of testing  Test results and a classification of defects  Accidents occurred  Measures taken by surveillance authority

14. Brussels, New Approach14July 2007 FUTURE DEVELOPMENTS  Evaluation tools will allow users to fine-tune procedures and to produce analysis of project results and produce charts etc of outputs.  Appropriate platform for complaints: in accordance with the newly revised General Product Safety Directive, ICSMS will create an attractive platform for citizens to address complaints  Templates of forms will be electronically accessible and with facility to be filled in and submitted on-line  Link to RAPEX – will eliminate need for double entry of data  To link ICSMS to EMARS so together they can give comprehensive information across the range from basic skills, project planning through to defective product information and statistical outputs

15. Brussels, New Approach15July 2007 Entry RAPEX Local MS Authority National Focal Point (NFP) Validation Case No Translation Local MS Authority Local MS Authority ICSMS Interface RAPEX & ICSMS – likely link structure once GRAS system is operational Validation DG SANCO

16. Enhancing Market Surveillance through Best Practice Core Objective: To ensure a basic level of best practice techniques & cross-sharing of information and expertise in market surveillance. Through this project, participants will be able to: Share expertise regarding market surveillance Together identify and document best practice techniques Establish guidelines / handbooks on market surveillance Develop procedures based on best practise techniques Develop training & educational systems for officers Brussels, New Approach16July 2007

17. Work Packages WP 1: Cross-sharing of information WP 2: Advise on market surveillance issues WP 3: Inspection programmes and techniques WP 4: Risk assessment WP 5: Coordination and Secretariat WP 6: Dissemination Brussels, New Approach17July 2007

18. WP 1: Cross-sharing of information Knowledge base of documents relevant to market surveillance Information for both officers and general public Procedures Practices Results of market surveillance, joint actions, … Brussels, New Approach18July 2007

19. WP 2: Advise on market surveillance issues Rapid Advise forum To support the decision making process To establish a group of experienced market surveillance officers that will be able to give rapid (but non-binding) advice on specific cases related to the safety of products. Brussels, New Approach19July 2007

20. WP 3: Inspection programmes and techniques Report on Market Surveillance practice Identification market surveillance plans Performing, reporting, evaluating programmes Program for recruiting and training of inspectors Handbook best practice techniques Brussels, New Approach20July 2007

21. WP 4: Risk assessment Handbook on risk assessment Brussels, New Approach21July 2007

22. Deliverables: Knowledge base Advisory body Handbook best practice techniques Handbook risk assessment www.emars.eu (newsletter) Brussels, New Approach22July 2007

23. Brussels, New Approach23July 2007 General Assembly Elects President Secretary General and the Directors Board of Directors Includes: President, Secretary General and 3 Directors. Secretary General Application Service Provider (ASP) WG Technical issues Other WGs as required POSSIBLE ORGANISATION OF ICSMS AISBL ICSMS has moved on from being a EU Commission funded project to a fully operational market surveillance system. Plans now are being developed to set up ICSMS as an AISBL * based in Belgium. However, the ICSMS members are flexible on its structure if changes are needed for ICSMS to be developed into an EU wide system for the New Approach Developments in structure and organisation of ICSMS * AISBL = Association International Sans But Lucratif

24. Brussels, New Approach24July 2007 QUESTIONS? To Sum Up, ICSMS:  Is fully operational in 11 member states plus Switzerland  Is more than a secure product database, it provides the tools for cooperation between market surveillance authorities, including Customs, but also is a public platform for information and recalls  Will link to RAPEX and generate Safeguard and other forms with the aim to have “single key entry” of data  With EMARS it will provide the means to share and improve expertise on market surveillance through best practice techniques, guidelines, handbooks, procedures and training  With EMARS it can meet the information needs of the new approach, from: developing skills and plans; through cooperation between authorities; to making accessible and analysing information on products  It is being put on a firm legal basis in Brussels, and the members are flexible in how it develops to ensure it meets the EU Commission's and all MS’ requirements