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Slide 1 FastFacts Feature Presentation May 3, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

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Presentation on theme: "Slide 1 FastFacts Feature Presentation May 3, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:"— Presentation transcript:

1 Slide 1 FastFacts Feature Presentation May 3, 2012 To dial in, use this phone number and participant code… Phone number: Participant code: To participate via VoIP… You must have a sound card You must have headphones or computer speakers © 2012 The Johns Hopkins University. All rights reserved.

2 Slide 2 Todays Topic Well be taking a look at… Employee Self Service (ESS)

3 Slide 3 Todays Presenter Bob Sicoli SAP Instructor

4 Slide 4 Session Segments Presentation Bob will address Employee Self Service. During Bobs presentation, your phone will be muted. Q&A After the presentation, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. Bob will answer as many of your questions as time allows.

5 Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can us at: You can also send us an instant message! GoogleTalk – AOL Instant Messenger – HopkinsFastFacts MSN –

6 Slide 6 Survey At the end of this FastFacts session, well ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

7 Slide 7 How To View Full Screen Click Here

8 Slide 8 Employee Self Service (ESS)

9 Slide 9 Agenda Introduction to Employee Self Service (ESS) Access to Employee Self Service (ESS) Personal information Payroll information Time information Benefits information

10 Slide 10 Introducing Employee Self Service Employee Self Service (ESS) is an enhancement to SAP that will allow you to view your personal and payroll data and easily make changes. Accessible online through my.johnshopkins.edu.my.johnshopkins.edu Using Employee Self Service, youll easily be able to: Update your permanent address Update your emergency contact information View your personal data and work addresses Update your direct deposit information Make changes to your tax withholding information

11 Slide 11 Introducing Employee Self Service Using Employee Self Service, youll easily be able to (continue): View your pay statements Link to E210 to review your timesheets and see the amount of sick and vacation time available to you (JHU employees only) View your time statements, including leave balances (JHHS employees only) View your time statements displaying hours worked (both JHU and JHHS hourly paid employees)

12 Slide 12 Employee Self Service - Notes Access Changes – The MyPay icon in myJH under the My Payroll icon will be removed and replaced once ESS is fully implemented Paycheck notifications to your will not be provided from ESS If you want to know the scheduled pay dates, a list of dates can be found on the Human Resources/Payroll Shared Services website here. Records will be updated automatically when the edits are Saved

13 Slide 13 Accessing ESS (MyJH and ESS) New icon – There is a new icon under MyPayroll that will take you to ESS.

14 Slide 14 Accessing ESS (MyJH and ESS) After clicking the ESS icon, you be directed to the ESS welcome page. This page will contain basic information about ESS, help links, FAQs, and the entry point into the ESS application.

15 Slide 15 Accessing ESS (MyJH and ESS) After clicking the Enter ESS icon, you be directed to an authentication page. You must sign into this page to access ESS.

16 Slide 16 Accessing ESS (MyJH and ESS) The Employee Self Service (ESS) Overview screen

17 Slide 17 Personal Information After clicking the Personal Information link on the ESS Overview screen, this is the Personal Information section and the actions for each section.

18 Slide 18 Personal Information Permanent Address Overview Click the Edit button to change the Permanent Address. Click the Exit button to return to the previous screen.

19 Slide 19 Personal Information Permanent Address Edit Edit the information if necessary. The fields with an * are required. Click the Review button to review your entries.

20 Slide 20 Personal Information Permanent Address Review and Save Review the information if necessary. Click the Save button to save your entries.

21 Slide 21 Personal Information Permanent Address Confirmation Confirm that the information is correct. Click one of the Go to links to exit this screen.

22 Slide 22 Personal Information Work Addresses Overview Confirm that the work address information is correct. Contact your department HR/payroll administrator to update this information if necessary.

23 Slide 23 Personal Information Emergency Contact Overview Click the Edit button to change the emergency contact. Click the Exit button to return to the previous screen.

24 Slide 24 Personal Information Emergency Contact Edit Edit the information if necessary. Keep in mind that the fields with an * are required. Click the Review button to review your entries.

25 Slide 25 Personal Information Emergency Contact Review and Save Review the information if necessary. Click the Save button to save your entries.

26 Slide 26 Personal Information Emergency Contact Confirmation Confirm that the information is correct. Click one of the Go to links to exit this screen.

27 Slide 27 Personal Information Personal Data Overview Confirm that the personal data information is correct. Contact your department HR/payroll administrator to update this information if necessary.

28 Slide 28 Personal Information Additional Personal Data Overview Click the Edit button to change the Additional Personal Data. Click the Exit button to return to the previous screen.

29 Slide 29 Personal Information Additional Personal Data Edit Edit the information if necessary. Click the Review button to review your entries.

30 Slide 30 Personal Information Additional Personal Data Review & Save Review the information. Click the Save button to save your entries.

31 Slide 31 Personal Information Additional Personal Data Confirmation Confirm that the information is correct. Click one of the Go to links or tabs at the top to exit this screen.

32 Slide 32 Payroll Information After clicking the Payroll Information link on the ESS overview screen, this is the Payroll Information section and the actions for each section.

33 Slide 33 Payroll Information Direct Deposit Information – New Additional Bank Information For direct deposits, in addition to the Default Bank, you can maintain up to 2 Additional Banks. The additional bank(s) will be processed first in the deposit process. That means that if the payroll deposit is $1,000 and the additional bank is set to deposit $100 into a savings account, that $100 will be taken first, then $900 will be deposited to the default bank. You can choose to deposit by a percentage or dollar amount of the net pay.

34 Slide 34 Payroll Information Direct Deposit Information - Overview Click the Edit button to change the Default Bank. Click the New Additional Bank to add another bank for direct deposit.

35 Slide 35 Payroll Information Direct Deposit Information - Edit To change the Default Bank, type in the Routing Number or click the papers at the end of the field to search for your banks routing number.

36 Slide 36 Payroll Information Direct Deposit Account Change – Routing Number Search If you need to search for the Routing Number, when the Advanced Search screen appears, type in the name of your bank in the Bank name field using an * before and after. Then click the Go button.

37 Slide 37 Payroll Information Direct Deposit Account Change – Routing Number Search When the result appears, click on the Bank number once to return it to the Routing Number field. NOTE: There may be several results, so you may want to add the City to your search to narrow the results. When the result appears, click on the Bank number once to return it to the Routing Number field. NOTE: There may be several results, so you may want to add the City to your search to narrow the results.

38 Slide 38 Payroll Information Direct Deposit Information – Edit Verify with Dave Enter the New Bank Account Number. Re-enter Bank Account Number in the next field. Choose the Account Type. Choose the Payment Method - Payroll DDP (Direct Deposit) or a Payroll Check sent to your office. Enter the New Bank Account Number. Re-enter Bank Account Number in the next field. Choose the Account Type. Choose the Payment Method - Payroll DDP (Direct Deposit) or a Payroll Check sent to your office.

39 Slide 39 Payroll Information Direct Deposit Information - Edit By selecting the above disclaimer Checkbox: I understand that it is my responsibility to provide accurate and current banking information. I understand that it is my responsibility to verify that payments have been credited to my account and that Johns Hopkins assumes no liability for overdrafts for any reason. I understand that in the event that my financial institution is not able to deposit any electronic transfer into my account due to any action I take, payroll cannot issue the funds to me until the funds are returned to Johns Hopkins. ***Note: The return transaction can take up to seven (7) business days to process.*** Disclaimer Checkbox - This is a required field. Please be sure to read the paragraph below to understand your responsibility in this process.

40 Slide 40 Payroll Information Direct Deposit Information - Edit Click on the Review button to proceed to the next screen.

41 Slide 41 Payroll Information Direct Deposit Information – Review and Save Click the Save button to proceed to the next screen.

42 Slide 42 Payroll Information Direct Deposit Information - Confirmation Confirm that the information is correct. Click one of the Go to links to exit this screen.

43 Slide 43 Payroll Information Direct Deposit Information - New Additional Bank - Overview Click the Edit button to change the Default Bank. Click the New Additional Bank to add another bank for direct deposit. Click the Exit button to return to the previous screen.

44 Slide 44 Payroll Information Direct Deposit Information - New Additional Bank - Edit When adding a New Additional Bank, enter the Routing Number, New Bank Account Number, Re-enter Bank Account Number, choose the Account Type, choose the Payment Method as Payroll Direct Deposit, enter a Percentage or Dollar Amount to deposit, and click the Disclaimer Checkbox. Click Review to proceed to the next screen. When adding a New Additional Bank, enter the Routing Number, New Bank Account Number, Re-enter Bank Account Number, choose the Account Type, choose the Payment Method as Payroll Direct Deposit, enter a Percentage or Dollar Amount to deposit, and click the Disclaimer Checkbox. Click Review to proceed to the next screen.

45 Slide 45 Payroll Information Direct Deposit Information - New Additional Bank – Review and Save Click the Save button to proceed to the next screen.

46 Slide 46 Payroll Information Direct Deposit Information - Confirmation Confirm that the information is correct. Click one of the Go to links or tabs at the top to exit this screen.

47 Slide 47 Payroll Information Direct Deposit Information - Overview This is what the Direct Deposit Information overview screen will look like with an Additional Bank added.

48 Slide 48 Payroll Information Pay Statement The most recent Pay Statement will display. You should change the document view size to see it larger.

49 Slide 49 Payroll Information Pay Statement – Previous Months Statements Click the Select a Month and Year to View Pay Statement dropdown to see previous months statements.

50 Slide 50 Payroll Information Direct Deposit Information - Confirmation Highlight the previous months statement you want to view. The statement will appear in the window below. Click the Exit button to exit the Pay Statement view. Highlight the previous months statement you want to view. The statement will appear in the window below. Click the Exit button to exit the Pay Statement view.

51 Slide 51 Payroll Information Federal and State Withholdings - Overview Click the Edit button of the section in which you want to change the withholdings.

52 Slide 52 Payroll Information Federal Withholdings - Edit Change the fields you want and make sure to read the declaration statement and check the Declaration box. Click the Review button to go to the next screen.

53 Slide 53 Payroll Information Federal Withholdings – Review and Save Review the changes that you made. Click the Save button to save the changes and go to the next screen.

54 Slide 54 Payroll Information Federal Withholdings - Confirmation Confirm that the information is correct. Click one of the Go to links or tabs at the top to exit this screen.

55 Slide 55 Payroll Information State Withholdings - Overview Click the Edit button of the section in which you want to change the withholdings.

56 Slide 56 Payroll Information State Withholdings - Edit Change the fields you want and make sure to read the declaration statement and check the Declaration box. Click the Review button to go to the next screen.

57 Slide 57 Payroll Information State Withholdings – Review and Save Review the changes that you have made. Click the Save button to save the changes and go to the next screen.

58 Slide 58 Payroll Information State Withholdings - Confirmation Confirm that the information is correct. Click one of the Go to links to exit this screen.

59 Slide 59 Payroll Information Employment and Wage Verification This is The Work Number online help document that Johns Hopkins employees use to provide employment and/or wage verification to lending agencies and services.

60 Slide 60 Time Information After clicking on the Time Information link on the ESS overview screen, this is the Time Information section and the actions for Johns Hopkins University users.

61 Slide 61 Time Information Clicking on the E210 link will take you here.

62 Slide 62 Time Information After clicking on the Time Information link on the overview screen, this is the Time Information section and the actions for a Johns Hopkins Health System employee.

63 Slide 63 Time Information Leave Balances View the balances with the key date as today. If you want to see balances for a date before today, change the date, and click Display. Click Exit to return back to the Time Information screen.

64 Slide 64 Time Information Time Statement The current time statement will appear for a Time Period listed on the sheet. If you want to see the Previous Time Statement, click the button. Click Exit to return back to the Time Information screen.

65 Slide 65 Time Information Time Statement, Periodic The Display Time Statements History button will enable you to choose to display statements from up to 24 months ago. Click Exit to return back to the Time Information screen.

66 Slide 66 Time Information Time Statement, Periodic After you select the display period, highlight the date period and the information will display at the lower part of the screen. Click Previous Time Statement or Next Time Statement to scroll through the statements.

67 Slide 67 Benefits Information The Benefits Information tab will display the benefits website link that applies to the persons organization. The organizations websites that could display are: Johns Hopkins University Johns Hopkins Health System Johns Hopkins Bayview Medical Center Johns Hopkins Home Care Group

68 Slide 68 Benefits Information Benefits information website for Johns Hopkins Health System

69 Slide 69 Employee Self Service - Conclusion Using Employee Self Service, youll easily be able to: Update your permanent address Update your emergency contact information View your personal data and work addresses Update your direct deposit information Make changes to your tax withholding information View your pay statements Link to E210 to review your timesheets and see the amount of sick and vacation time available to you (JHU employees only) View your time statements, including leave balances (JHHS employees only) View your time statements displaying hours worked (both JHU and JHHS hourly paid employees)

70 Slide 70 Employee Self Service - Resources ESS Help on the welcome page will contain links to: - ESS Quick Reference Guide - Frequently Asked Questions - Recorded FastFacts Human Resources/Payroll Shared Services –

71 Slide 71 Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were ed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then the answer to all participants. Q&A

72 Slide 72 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please us at:

73 Slide 73 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… Thanks again!


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