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Slide 1 FastFacts Feature Presentation September 19, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant.

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Presentation on theme: "Slide 1 FastFacts Feature Presentation September 19, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant."— Presentation transcript:

1 Slide 1 FastFacts Feature Presentation September 19, 2013 To dial in, use this phone number and participant code… Phone number: Participant code: To participate via VoIP… You must have a sound card You must have headphones or computer speakers © 2012 The Johns Hopkins University. All rights reserved.

2 Slide 2 Todays Topic Well be taking a look at… How to Deposit a Check

3 Slide 3 Todays Presenter Keith Bond Treasury Manager

4 Slide 4 Session Segments Presentation Keith Bond will address how to deposit a check. During Keiths presentation, your phone will be muted. Q&A After the presentation, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. Keith will answer as many of your questions as time allows.

5 Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can us at: You can also send us an instant message! GoogleTalk – AOL Instant Messenger – HopkinsFastFacts MSN –

6 Slide 6 Survey At the end of this FastFacts session, well ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

7 Slide 7 How To View Full Screen Click Here

8 Slide 8 How to Deposit a Check

9 Slide 9 Agenda After todays presentation you will be able to: Identify the process for making check and cash deposits Access SAP transaction FBL5N – Customer Line Item Display to search for the open items to be cleared Verify the posting information for the deposit to be made Complete a deposit transmittal form Complete an M&T deposit ticket Forward the completed forms and deposit backup to Cash Accounting

10 Slide 10 Process Flow Check Cash Journal Complete Deposit Ticket Enter information in Cash Journal (FBCJ) Complete Deposit Ticket Search for customer invoice in (FBL5N) Verify Invoice Create Invoice (FV70) Forward to Cash Accounting Complete Deposit Transmittal Deposit Transmittal yesno

11 Slide 11 Cash Journal vs. Deposit Transmittal Determine whether the check should be posted using a Cash Journal or Deposit Transmittal Cash Journal payments: Are used for non-invoiced payments Examples are: parking fees, refunds, and one-time gifts to PIs that have an existing Non-Sponsored IO Deposit Transmittals: Any payment received from a current SAP customer or sponsor Separate the checks based on deposit method Create two different deposit tickets (if necessary)

12 Slide 12

13 Slide 13 Searching for the Customer Department receives check from sponsor or donor

14 Slide 14 Searching for the Customer SAP Easy Access Menu

15 Slide 15 Searching for the Customer Access SAP transaction FBL5N – Customer Line Item Display

16 Slide 16 Searching for the Customer Access SAP transaction FBL5N – Customer Line Item Display

17 Slide 17 Searching for the Customer Access SAP transaction FBL5N – Customer Line Item Display

18 Slide 18 Searching for the SAP Invoice Access SAP transaction FBL5N – Customer Line Item Display

19 Slide 19 No SAP Invoice Available The department creates a parked document using FV70. _Invoice.pdf Document is reviewed and approved by Billings. Use this parked document number to complete the Deposit Transmittal form.

20 Slide 20 Verify the SAP Invoice Access SAP transaction FBL5N – Customer Line Item Display

21 Slide 21 Verify the SAP Invoice Display Document: Line Item 001

22 Slide 22 Verify the SAP Invoice Display Document: Overview

23 Slide 23 Verify the SAP Invoice Display Document: Line Item 002

24 Slide 24 Complete Deposit Transmittal Form Form available at

25 Slide 25 Send Deposit Transmittal Form completed form to Deposit Transmittal will be processed by Cash Accounting. If further information is needed, you will receive an from Cash Accounting requesting clarification. Confirmation will be sent to the department.

26 Slide 26 Conclusion Check Cash Journal Complete Deposit Ticket Enter information in Cash Journal (FBCJ) Complete Deposit Ticket Search for customer invoice in (FBL5N) Verify Invoice Create Invoice (FV70) Forward to Cash Accounting Complete Deposit Transmittal Deposit Transmittal yesno

27 Slide 27 Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were ed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then the answer to all participants. Q&A

28 Slide 28 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please us at:

29 Slide 29 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… Thanks again!


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