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Slide 1 FastFacts Feature Presentation June 14, 2010 We are using audio during this session, so please dial in to our conference line… Phone number: 877-468-2134.

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Presentation on theme: "Slide 1 FastFacts Feature Presentation June 14, 2010 We are using audio during this session, so please dial in to our conference line… Phone number: 877-468-2134."— Presentation transcript:

1 Slide 1 FastFacts Feature Presentation June 14, 2010 We are using audio during this session, so please dial in to our conference line… Phone number: Participant code: © 2010 The Johns Hopkins University. All rights reserved.

2 Slide 2 Todays Topic Well be taking a look at… Introduction to a USAID Cooperative Agreement

3 Slide 3 Todays Presenter JoAnn Theys Jhpiego

4 Slide 4 Session Segments Presentation JoAnn will review a cooperative agreement and a summary sheet in detail to help familiarize key terms and conditions of the award. During JoAnns presentation, your phone will be muted. Q&A After the presentation, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. JoAnn will answer as many of your questions as time allows.

5 Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can us at: You can also send us an instant message! GoogleTalk – AOL Instant Messenger – HopkinsFastFacts MSN –

6 Slide 6 How To View Full Screen

7 Slide 7 Survey At the end of this FastFacts session, well ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

8 Slide 8 Administering a USAID Award - Introduction to a USAID Cooperative Agreement also known as Id Like to Introduce You to Your Cooperative Agreement

9 Slide 9 Agenda Review of an actual USAID Cooperative Agreement (CA) and the various sections Use of a Summary Sheet for collecting key CA terms and conditions Key references

10 Slide 10 Cooperative Agreement Award letter Attachments A.Schedule B.Program description C.Mandatory standard provisions for U.S. nongovernmental recipients

11 Slide 11 Award Letter Agreement number/award number Amount of the award Dates of the award Effective date is the date of the award letter End date is stated in the award letter Attachments Letter is signed by both USAID and the recipient

12 Slide 12 Award Letter Financial information from USAID Total amount – should be the same as the award letter Obligated amount Source of funds Payment office (where the funds come from)

13 Slide 13 Attachment A - Schedule A.1. – Purpose A.2. – Period of Agreement Effective date and completion date should be the same as the award letter A.3. – Amount of Award and Payment Obligated funds should be the same as the award letter A.4. – Budget Should be the same as the award letter Indicates if there is any line-item flexibility restriction

14 Slide 14 Attachment A - Schedule A.5. – Reporting and Evaluation Financial reports Number and types of copies, who it goes to, when to submit (e.g., no later than X days after quarter end) Program Reports Performance report –Number and types of copies, who it goes to, when to submit (e.g., bi-annual, no later than X days after quarter end, etc.) Work Plan –Due X days after signing the agreement and X days before/after the start of the next USG fiscal year Any additional reporting required by USAID

15 Slide 15 Attachment A - Schedule A.5. – Reporting and Evaluation Final report Number and types of copies, who it goes to, when to submit (e.g., no later than 90 days after project end) A.6. – Special Provisions Deleted not-applicable standard provisions Added provisions of special applicability Waivers, including authorized local cost financing Any alterations to 22CFR226, which have been approved as deviations for this specific award

16 Slide 16 Attachment A - Schedule A.7. – Indirect Cost Rate(s) A.8. – Title to and Care of Property A.9. – Authorized Geographic Code A.10. – Cost Share A.11. – Program Income A.12. – Substantial Involvement A.13. – Special Provisions A.14. – Key Personnel A.15. – Resolution of Conflicts (between the attachments and the regulations)

17 Slide 17 Attachment B – Program Description Technical portion of your proposal Should be the most recent version, including the revisions from BAFO (best-and-final-offer) negotiation with USAID Contractually what you have agreed to achieve and are responsible for achieving during the life of the project

18 Slide 18 Attachment C – Standard Provisions Mandatory Standard Provisions for U.S. Nongovernmental Recipients Required as Applicable Standard Provisions for U.S. Non-Governmental Recipients

19 Slide 19 Key References Redacted copy of an actual USAID Cooperative Agreement Filled-out copy of the Summary Sheet, based on the actual USAID Cooperative Agreement, noting key terms and conditions Blank copy of the Summary Sheet to collect key terms and conditions 22CFR22622CFR226 – Administration of Assistance Awards to U.S. Nongovernmental Organizations

20 Slide 20 Key References 22CFR22822CFR228 – Rules on Source, Origin and Nationality for Commodities and Services Financed by USAID (NOTE – includes geographic codes) Mandatory and Required as Applicable Standard Provisions for U.S. Nongovernmental Recipients Mandatory Standard Provisions for Non-U.S. Nongovernmental Recipients Automated directives system – ADS ; Sample award format and scheduleADS

21 Slide 21 Key References JHU Policy on Program Income JHU Policy on Cost Sharing JHU Overseas Procurement Policy JHU Definition of Equipment

22 Slide 22 Conclusion Today we covered: An actual USAID Cooperative Agreement (CA) and the various sections Use of a Summary Sheet for collecting key CA terms and conditions Key references

23 Slide 23 Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were ed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then the answer to all participants. Q&A

24 Slide 24 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please us at:

25 Slide 25 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… Thanks again!


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