1. International Telecommunication Union ITU-T Telecommunication Standardization Advisory Group, March 2005 ITU-T TSAG Newbie Session: A Participant’s Guide to the ITU-T

2. TSAG 2 ITU-T Telecommunication Standardization Advisory Group, March 2005 Contents* Slide 4. ITU StructureITU Structure 5. ITU-T Study Groups and WPs Others Activities: 6. Lead Study Groups, Focus Groups, Intersector Coordination Groups (1/2)Lead Study Groups, Focus Groups, Intersector Coordination Groups (1/2) 7.Workshops/Seminars, Special Projects (2/2)Workshops/Seminars, Special Projects (2/2) 8.Study Group Chairmen 9.Questions, Rapporteurs and EditorsQuestions, Rapporteurs and Editors 10. ITU-T RecommendationsITU-T Recommendations 11. Approval of RecommendationsApproval of Recommendations 12. AAP sequenceAAP sequence * With special appreciation to TSB staff who have produced Participant Guides for use of the ITU-T Study Groups, from which these slides have been adapted

3. TSAG 3 ITU-T Telecommunication Standardization Advisory Group, March 2005 Contents Slide Meeting documentation: 13.Contributions “Normal and Delayed”, Reports (1/2)Contributions “Normal and Delayed”, Reports (1/2) 14.Temporary Documents (2/2)Temporary Documents (2/2) 15.Circulars, Collective-letters, AAP AnnouncementsCirculars, Collective-letters, AAP Announcements 16.Submitting Contributions (1/2)Submitting Contributions (1/2) 17.Submitting Contributions: General Directives and IPR (2/2)Submitting Contributions: General Directives and IPR (2/2) 18.Copyright (Extract of Rec. A.1 for contributions)Copyright (Extract of Rec. A.1 for contributions) 19.Access to documentation: Web and iFTP (1/2)Access to documentation: Web and iFTP (1/2) 20.Access to documentation: LAN (2/2)Access to documentation: LAN (2/2) 21.E-mail ReflectorsE-mail Reflectors 22.Additional InformationAdditional Information 23.TSBTSB

4. TSAG 4 ITU-T Telecommunication Standardization Advisory Group, March 2005 ITU Structure ITU-T : Telecommunication standardization on a world- wide basis on technical, operating and tariff Questions ITU-T (The Secretariat of ITU-T (TSB) provides services to ITU-T Participants) ITU-R : Radiocommunications and wireless ITU-R ITU-D : Use and deployment of telecom networks and services in developing and least developed countries ITU-D General Secretariat : Coordinates the Union's activities and the overall management of the Union General Secretariat TSB Telecommunication Standardization Bureau Plenipotentiary Conference ITU Council ITU-T World Telecommunication Standardization Assembly ITU-R World Radiocommunication Conference Radiocommunication Assembly ITU-D World Telecommunication Development Conference General Secretariat

5. TSAG 5 ITU-T Telecommunication Standardization Advisory Group, March 2005 ITU-T Study Groups and Working Parties WTSA TSAG Study Groups STUDY GROUP te TELECOMMUNICATION STANDARDIZATION BUREAU

6. TSAG 6 ITU-T Telecommunication Standardization Advisory Group, March 2005 Other Activities (1/2) Lead Study Groups (Res 1, 2.1.7) Lead Study Groups Manage and coordinate ITU-T studies forming a defined programme of work involving a number of SGs Focus Groups (Rec. A.7) Focus GroupsRec. A.7 Work on well-defined topic and time-schedule for completion Ex.: Focus Group for Full Service-Very High Speed Digital Subscriber Line (FS-VDSL)FS-VDSL Focus Group for Next Generation Networks (Participation of non-member experts welcome) Intersector Coordination Groups (Res 18) Established by joint meeting of TSAG and RAG. Coordinates work across Sectors, shall not develop Recommendations, shall prepare reports to the Advisory Groups. ICG-SAT on Satellite matters ITU-T, ITU-R (and ITU-D), see Q.10/13 andICG-SAT http://www.itu.int/ITU-T/othergroups/icg-sat/index.asp

7. TSAG 7 ITU-T Telecommunication Standardization Advisory Group, March 2005 Workshops/Seminars Cover the most important topics in modern telecommunication technology and applications Workshops/Seminars Speakers are renowned telecommunication experts Usually free of charge and open to public ITU-T Special Projects Study on a major topic, involving multiple Questions from one or several SGs IMT-2000 Network Aspects http://www.itu.int/ITU-T/imt-2000/network.html Other activities (2/2)

8. TSAG 8 ITU-T Telecommunication Standardization Advisory Group, March 2005 Study Group Chairmen SG Management SG 2….M-T AlajouanineSG12….J-Y Monfort SG 3….K ParkSG13….B Moore SG 4….D SidorSG15….Y Maeda SG 5….R PomponiSG16….P-A Probst SG 6….F MontaltiSG17….H Bertine SG 9….R GreenSG19….J Visser SG11….Y HiramatsuTSAG….G Fishman Plus 68 Vice Chairmen

9. TSAG 9 ITU-T Telecommunication Standardization Advisory Group, March 2005 Questions, Rapporteurs and Editors Questions: Questions Approved by Study Groups or WTSA, reviewed by TSAG Define a particular project to be studied ~175 Questions in ITU-T Rapporteurs : Rapporteurs Appointed by the SG or WP to a Question, or to part of a Question or to multiple Questions Ensure progress of the group of experts towards Recommendations Lead, moderate debates and coordinate progress Chair the meetings of the experts (Rapporteur Group meetings) Editors : Proposed by Rapporteurs, appointed by the WP or SG, prepare and follow-up draft Recommendations Questions, Rapporteurs and Editors Authors'Guide for drafting ITU-T Recs

10. TSAG 10 ITU-T Telecommunication Standardization Advisory Group, March 2005 ITU-T Recommendations Are our main product - Managed by 13 Study Groups divided into themed series and by TSAG:  Rec A.12 gives list of Recommendation letter Series, A to Z (see also Resolutions)Resolutions  For Example: A-Series covers operations of the ITU-T Sector -On-line access, CD-ROMs or paper copies. - One free account for unlimited downloading of Recommendations for a member - Up to three Recommendations downloaded free of charge per year for non-members Bookshop Catalogue of Publication on CD-Publication on CD-ROM

11. TSAG 11 ITU-T Telecommunication Standardization Advisory Group, March 2005 Approval of Recommendations Traditional Approval Process (TAP) For Recommendations with policy or regulatory implications SG or WP DETERMINES text is sufficiently mature, requires formal consultation of Member States, with final approval at the subsequent SG meeting (Res. 1)Res. 1 Alternative Approval Process (AAP) Alternative Approval Process For Recommendations without policy or regulatory implications SG or WP reaches CONSENT that text is sufficiently mature, no formal consultation of Member States required, submitted for Last Call, and Additional Review if necessary (Rec. A.8)Rec. A.8 AAP TAP

12. TSAG 12 ITU-T Telecommunication Standardization Advisory Group, March 2005 AAP sequence SG or WP ) LC: Last Call AR: Additional Review meeting (1 Edited text for LC (2) Approved 4 (b) (c) 911 (a) (b) (a) (b) Director's announcement and posting for LC (3) Edited text for AR (8) Director's announcement and posting for AR (10) Director's announcement and posting (5) SG Meeting (6) Director's notification and publication (see Rec. A.11)Rec. A.11 (12) 3 weeks Approved Comment resolution AR 3 weeks LC 4 weeks (7) See Figure 1 (Rec. A.8)Rec. A.8

13. TSAG 13 ITU-T Telecommunication Standardization Advisory Group, March 2005 Meeting documentation (1/2) Contributions - “Normal” or “COM-N” documents, submitted at least 2 months before the meeting (N=SG number) (to be translated if necessary) -“Delayed” Must be submitted at least 7 working days before the meeting Reports Official records of SG or WP meetings. To be available shortly after the closure of the meetings ( Rec. A.1) Rec. A.1

14. TSAG 14 ITU-T Telecommunication Standardization Advisory Group, March 2005 Temporary Documents Submitted by a meeting ‘official’ (a member of the SG Mgt. Team, Rapporteur, Editor, etc.) or TSB Includes, for example: Reports of interim Rapporteur meetings or other activities (Workshop, Seminar, etc.) Latest draft text for Recommendations Inputs from other SGs known as “Liaison Statements” Inputs from other Standards Development Organizations (SDOs), forums and consortia, also known as “Liaison Statements”Standards DevelopmentOrganizations Group Reports generated during the meeting Meeting documentation (2/2)

15. TSAG 15 ITU-T Telecommunication Standardization Advisory Group, March 2005 Other documentation Circulars Information of general interest - Annual ITU-T meetings scheduleITU-T meetings schedule - Announcement of Workshops - Announcement of Approval and deletion of Recommendations and Questions - Questionnaire Collective-letters Invitation to a specific SG/WP meeting - with agenda, registration forms, etc. AAP Announcements Information on Recommendations under AAP process - posted on 1st and 16th of every month (e-version only)

16. TSAG 16 ITU-T Telecommunication Standardization Advisory Group, March 2005 Submitting Contributions (1/2) Any ITU-T member 1) may submit 2) contributions using the Templates, ITU-T memberTemplates preferably electronically - e-mail to EDHtsbedh@itu.inttsbedh@itu.int - e-mail to SG xx tsbsgxx@itu.inttsbsgxx@itu.int - FTP via the Web (requires TIES account) FTPTIES account 1) and ITU-T Associate 2) Please consult your home organization for national approval processes HelpdeskWHO? HOW?

17. TSAG 17 ITU-T Telecommunication Standardization Advisory Group, March 2005 Submitting Contributions (2/2) Documents are concisely and clearly written to be universally understood They are directly related to one or more Questions (not of purely theoretical interest) Contributors are reminded that early disclosure of patent/software copyright information is desired - Patent Statement and Licensing Declaration Form Patent Statement and Licensing Declaration Form - Software Copyright Statement and Licensing Declaration Form Software Copyright Statement and Licensing Declaration Form General Directives (Rec. A.1; Rec. A.2)Rec. A.1 Rec. A.2 ITU-T Patent Database ITU-T Software Copyright Database Director’s Ad Hoc IPR Group

18. TSAG 18 ITU-T Telecommunication Standardization Advisory Group, March 2005 Copyright Rec. A.1 Clause 3.1.5Rec. A.1 Clause 3.1.5: “Material such as text, diagrams, etc., submitted as a contribution to the work of ITU ‑ T is presumed by ITU to have no restrictions in order to permit the normal distribution of this material for discussions within the appropriate groups and possible use, in whole or in part, in any resulting ITU ‑ T Recommendations which are published. By submitting a contribution to ITU ‑ T, authors acknowledge this condition of submission. In addition, authors may state any specific conditions on other uses of their contribution.”

19. TSAG 19 ITU-T Telecommunication Standardization Advisory Group, March 2005 Access to documentation (1/2) TIES registered users can access Documents (Contributions, Temporary Documents, Reports) related to ITU-T SGs and TSAG on the Website TIES registered ITU-T SGs and TSAG on the Website - Possibility of Bulk/download documents, and - Search for a specific subject (or document)Search for - Search for the recently posted documents - New! Sorting by source or Question Informal FTP areas are available to the Informal FTP Study Groups for their correspondence work e.g., http://ties.itu.int/u/tsg19/sg19/

20. TSAG 20 ITU-T Telecommunication Standardization Advisory Group, March 2005 Access to documentation (2/2) Wireless LAN IEEE 802.11b wireless network covers ITU main conference areas and CICG building Wireless LAN cards available at ITU Bookshop Wired LAN Ethernet (10baseT) LAN available in some ITU-T conference rooms and cyber-cafés CYBER-CAFÉ ITU ‑ T provides PCs, Printers and Ethernet ports - in the second basement of the Tower building - on level 2 of the Montbrillant building - on level –1 of the CICG

21. TSAG 21 ITU-T Telecommunication Standardization Advisory Group, March 2005 E-Mail Reflectors Each SG provides individual e-mail reflectors for WPs or Questions (Rapporteur’s Group) A TIES account is needed to subscribe/unsubscribe to the ReflectorTIES account subscribe/unsubscribe Experts can sign up for their areas of interest Records of discussion available

22. TSAG 22 ITU-T Telecommunication Standardization Advisory Group, March 2005 Additional information on ITU-T website ITU-T & SG Work Programmes Schedule of ITU-T Meetings Meeting Registration Allocation and Access Plan of Meeting rooms AllocationAccess Plan Hotels ITU-T Guide for beginners Databases ITU-T Sitemap Work Programme

23. TSAG 23 ITU-T Telecommunication Standardization Advisory Group, March 2005 TSAG Secretariat Reinhard SchollRoom M 512 Tel:+41 (0)22 730 5860 From ITU5860 (fixed) 795860 (mobile) e-mail: reinhard.scholl@itu.int@itu.int Judith QuistRoom M 511 Tel:+41 (0)22 730 5869 From ITU5869 e-mail: judith.quist@itu.int judith.quist@itu.int