1. MICS4 Survey Design Workshop Multiple Indicator Cluster Surveys Survey Design Workshop Field Staff and Field Procedures

2. Session Objectives To review the MICS recommendations for: –The size and composition of the fieldwork team –Roles and Responsibilities – Field Procedures and Survey Protocol

3. Size and Composition of the Field Teams Number of interviewers depends on: –The sample size –Number of interviews that can be conducted per day (information provided from pre-test) –Desired length of fieldwork (allowing for travel time from house to house and cluster to cluster) 2-3 months fieldwork should be the minimum in order to allow for mistakes in field to be identified & corrected MICS4 Survey Design Workshop

4. Recommendations Avoid using a large number of interviewers Number of interviewers should be kept at a size to enable standardized training MICS4 Survey Design Workshop

5. Recommendations Field work should be conducted at a pace that will allow the identification of systematic errors before its too late. If possible, all teams should begin fieldwork in a central location. This will make it easier for senior survey staff to visit all teams during the first week or two of fieldwork. MICS4 Survey Design Workshop

6. Selecting the Field Staff Field staff should be: Educated (secondary school or higher) Fluent in the language of respondents Female (interviewers) Female supervisors and editors an advantage MICS4 Survey Design Workshop

7. The fieldwork team composition Recommendation: 1 Supervisor 1 Editor 1 Measurer 4 Interviewers

8. Supervisors role the well-being and safety of team members team morale the completion of the assigned tasks the maintenance of data quality

9. Supervisors responsibilities Preparations for the fieldwork Organise and direct the fieldwork Supervise interviewers and measurers in the field (spot checks) Support the editor: Check the work of the field editor and assist with editing as needed Spot-check the data collected Provide feedback to the editor Organize additional training of interviewers if needed MICS4 Survey Design Workshop

10. Field Editors Role and Responsibilities Monitor interviewer performance: –Observe several interviews every day –Edit all completed questionnaires before leaving the cluster –Conduct regular review sessions with interviewers Compile completed questionnaires from a cluster and pack them up to be sent to the central office Maintain a suitable mechanism to monitor the flow of questionnaires Assist the supervisor as needed

11. Measurers' Role and Responsibilities Measure the weight and height of all children under five Maintain the equipment MICS4 Survey Design Workshop

12. Interviewers' Role and Responsibilities Locate structures and households in the sample and complete the questionnaires Check completed questionnaires Revisits for households and/or women/mothers/caretakers (at least 3 times) Assist the measurer in conducting height and weight measurements of children Complete control sheets

13. FIELD PROCEDURES

14. CONDUCTING AN INTERVIEW Building Rapport Make a good first impression Obtain consent Do not be apologetic Always have a positive approach Stress confidentiality of responses Answer any questions frankly Interview the respondent alone – particularly important for Womans Interview

15. CONTACTING HOUSEHOLDS Locating Sampled Households We should have, for each sample cluster: –Up-to-date maps to indicate the location of structures –Address information for each structure –A list of the names of the heads of all the households living in the structures

16. Problems in contacting households Situation 1: Name of present household head is different from name provided by supervisor What do you do? MICS4 Survey Design Workshop

17. Problems in contacting households Situation 1: Name of present household head is different from name provided by supervisor After ensuring that you are in the correct structure/dwelling, interview the household that is living there now MICS4 Survey Design Workshop

18. Problems in contacting households Situation 1: Name of present household head is different from name provided by supervisor. Specific examples of such situations: –The household has moved and a new household is living in the dwelling –Structure number and name of household head do not match with what you find in the field –The household selected does not live in the structure that was listed –The head of the household has changed MICS4 Survey Design Workshop

19. Problems in contacting households Situation 2: No one is found at home Example: The selected household has moved away and the dwelling is vacant What do you do?

20. Problems in contacting households Situation 2: No one is found at home Example: The selected household has moved away and the dwelling is vacant The dwelling should be considered as vacant. Circle 05 (dwelling vacant) in HH9 on the cover sheet of the household questionnaire.

21. Problems in contacting households Situation 2: No one is found at home Example: No one is home and neighbours tell you the family has gone to the market What do you do?

22. Problems in contacting households Situation 2: No one is found at home Example: No one is home and neighbours tell you the family has gone to the market Call-back; return to the household at a time the family is likely to be back

23. Problems in contacting households Other situations: A household is supposed to live in a structure that when visited is found to be a shop and no one lives there A selected structure is not found, you are told it was destroyed in a recent fire The listing shows only one household living in the dwelling, but two households are living there now

24. Recording Responses All interviewers to use pens with blue ink to complete all questionnaires Any editing in the field (by supervisors or field editors) to be done by using pens with red ink Office editors to do all their work using pens with green or black ink

25. Correcting Mistakes If a mistake is made in entering a respondents answer or he/she changes their reply, be sure that you cross out the incorrect response and enter the right answer. Do not erase an answer. Just put two lines through the incorrect response. It becomes possible at every stage to understand the changes that have been made – if necessary to go back MICS4 Survey Design Workshop

26. Remember Under no circumstances should we make up an answer! MICS4 Survey Design Workshop