OBJECTIVES The importance of logistics in supporting high quality survey results and implementation schedule Key logistical elements (transport, computers, supplies, etc.) Organization Coordination and management
Fieldwork and Office Equipment Office and supplies –Computers –Printers –Software –Other office supplies Vehicles Electronic scales Measuring boards Iodine salt test kits Fieldwork supplies
PREPARING FOR FIELDWORK requires that field supervisors: Obtain sample HH lists and/or maps for each area in which his/her team will be working and discuss problems Become or be familiar with the area of work Determine travel arrangements and accommodations Contact local authorities to inform them about the survey
PREPARING FOR FIELDWORK requires that field supervisors: Obtain all monetary advances, supplies, and equipment Careful preparation by the supervisor is important for –facilitating the work of the team in the field, –for maintaining interviewer morale, and –for ensuring contact with the central office
ORGANIZING FIELDWORK requires that field supervisors: Assign work to interviewers Maintain fieldwork control sheets Make sure that assignments are carried out Make spot checks of the household questionnaire (with the field editor) Regularly send completed questionnaires and progress reports to the field coordinator
ORGANIZING FIELDWORK requires that field supervisors: Keep headquarters informed of the team's location Communicate any problems to the field coordinator Take charge of the team vehicle Be sure to develop a positive team spirit along with careful planning of field activities
Collecting Materials for fieldwork: Documents Supervisor's and Editor's Manual Interviewer's Manuals Maps and household listing forms ID cards Letters of introduction Questionnaires Supervisor's Assignment Sheets Interviewer's Assignment Sheets
Collecting Materials for fieldwork: Supplies Blue pens for interviewers Red pens for the field editor and supervisor Clipboards, briefcases Paper clips, scissors, string, staplers,tape, etc. Envelopes to store completed questionnaires, First aid kit
Monetary Advances and Communications The supervisor should have sufficient funds Including funds for fuel and minor vehicle repairs, for guides, and for communication with central office. Advances for per diem allowances to be given directly to individual interviewers, field editors and supervisors. Communication system of teams with the central office: supplies, payments, return of materials, etc.
Transportation and Accommodations Travel arrangements and coordination –Vehicles, taxis, buses, boats, horses, etc. –Maintenance and security of the team vehicle. –Use of vehicle –The driver of the vehicle takes instructions from the supervisor. Food and lodging arrangements
Contacting Local Authorities Supervisor's responsibility to contact the regional, district, local, and village officials before starting work in an area. Letters of introduction will be provided, but tact and sensitivity in explaining the purpose of the survey will help win the cooperation needed to carry out the interviews.
USING MAPS TO LOCATE CLUSTERS Locating households in the sample The need to visit all households selected Maps are needed during all stages of a survey Maps help the supervisor, editor and interviewers to determine: – the location of sample areas, – the distance to them, and – how to reach selected households.
Each team will be given: general cluster maps, household listing forms; for urban areas, sketch maps and written descriptions of the boundaries of selected areas. The general cluster maps may show more than one cluster. Each cluster is identified by a number (e.g. EA-05). USING MAPS TO LOCATE CLUSTERS
Symbols are used to indicate certain features on the map such as roads, footpaths, rivers, localities, boundaries, etc. If symbols are shown on the map, the supervisor and editor should know how to interpret them by using the legend.
USING MAPS TO LOCATE URBAN CLUSTERS Urban clusters should have sketch maps and written descriptions to help locate the boundaries Street names in urban areas will often help to locate the general area of clusters. Boundaries can be streets, alleys, streams, city limits, power cables, walls, trees, etc. Read the written description.
USING MAPS TO LOCATE RURAL CLUSTERS It is usually possible to locate unnamed roads or imaginary lines by inquiring among people living in the vicinity. While there are cases in which boundaries shown on the map no longer exist, or have changed location, do not jump to conclusions. If you cannot locate a cluster, go on to the next one and discuss the matter with the field coordinator
In summary… Prepare a detailed list of supplies and logistics items you will need Be sure to have the items available before the survey implementation starts Be reasonably generous in calculating survey supplies and be prepared to react rapidly if you need