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Foundations 101 Presented by: Michael Marcus Consultants for Community Resources (847) 571-1802.

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Presentation on theme: "Foundations 101 Presented by: Michael Marcus Consultants for Community Resources (847) 571-1802."— Presentation transcript:

1 Foundations 101 Presented by: Michael Marcus Consultants for Community Resources (847) 571-1802

2 Distinguishing Characteristics of Foundations Note: With thanks to the Chicago Community Trust, 100 E. Wacker Drive., Suite 1400, Chicago, Illinois 60601 (312) 616-8000

3 2004 CONTRIBUTIONS: $254.00 BILLION BY SOURCE OF CONTRIBUTIONS Source: AAFRC Trust for Philanthropy/Giving USA 2002

4 2004 CONTRIBUTIONS: $254.00 BILLION BY TYPE OF RECIPIENT ORGANIZATION Source: AAFRC Trust for Philanthropy/Giving USA 2002

5 THE FOUNDATION GRANT PROPOSAL The most common format for foundation grant proposal includes six parts: Executive summary; Description of the organization Need addressed by the proposal Project description (including a plan for evaluation) Budget Appendix

6 THE GRANTMAKING PROCESS Initial Screening Review by Staff Preparation for Board Action Board Action Notifying the Applicant Staff Follow-up Reporting Closing the File

7 THE GRANTMAKING PROCESS: APPLICATION Initial Screening: –Assignment to Staff –Sufficient information –Development of project folder –Determine relationship to foundations policy and program focus –Eligibility, i.e. 501 (c) (3), geography, etc

8 THE GRANTMAKING PROCESS: APPLICATION Review by Staff : –Further consideration of relationship to foundation focus –Evaluation of utility of the project –Evaluation of organizational capacity –Review of time table and cost estimates –Review of the organizations budget and strategic fundraising plan –Other project and organizational funders

9 THE GRANTMAKING PROCESS: APPLICATION Review by Staff : –Relationship to other funding made by the foundation Evaluation of utility of the project –Review of evaluation component –Submittal to technical experts for outside review

10 THE GRANTMAKING PROCESS: APPLICATION Review by Staff : –Site visit, not your ordinary dog and pony show –Other project and organizational funders –Staff decision, i.e. hold for further study, recommends grant, recommend decline, return for re-write and amendment.

11 THE GRANTMAKING PROCESS: APPLICATION Preparation for Board Action –Summary of proposal prepared and distributed to the Board of Directors or Distribution Committee, including history of similar projects statement of the relationship to foundation program, policies, and focus staff recommendations including contingency requirements, i.e. matching grants, budget revisions, staff hiring, program plan, timelines, etc.

12 THE GRANTMAKING PROCESS: APPLICATION Board Action –Discussion in light of knowledge, experience, and interests of Board members, Foundation policy and program focus, and available funds: Grant or decline Grant with contingencies Refer back to Staff for further study.

13 THE GRANTMAKING PROCESS: APPLICATION Notifying the Applicant –Letter to the grantee including : Grant or decline Grant with contingencies Refer back to Staff for further study. –Letter from grantee acknowledging the grant –Transmittal of grant payments on schedule –Notification of decline, almost always by letter - a call to follow-up is usually okay.

14 THE GRANTMAKING PROCESS: APPLICATION Reporting –Semi-annual fiscal and program narrative reports received from grantees; –Classification of projects in grant taxonomy; –Annual written report published by the Foundation and made available to the public; –Reports filed with the IRS

15 THE GRANTMAKING PROCESS: APPLICATION Closing the File –Make certain project folders contain all correspondence, reports, and required IRS materials; –Organization of file for permanent storage. © Michael S. Marcus, 2002

16 Private Foundation Grant Proposal Process Michael Marcus Consultants for Community Resources 1123 Hull Terrace Evanston, IL 60202 Michaelmccr@aol.com 847-424-9106 (FAX) 847-571-1802 (Direct)


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