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Doc.: IEEE 802.11-08/0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 1 802.11 2 nd Vice Chairs Report May 2008 Date: 2008-05-06 Authors:

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Presentation on theme: "Doc.: IEEE 802.11-08/0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 1 802.11 2 nd Vice Chairs Report May 2008 Date: 2008-05-06 Authors:"— Presentation transcript:

1 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide nd Vice Chairs Report May 2008 Date: Authors:

2 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 2 Abstract Network Membership Attendance Documentation Reflectors Support projects

3 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 3 IEEE NETWORK AT THIS SESSION

4 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 4 IP and Virus Protect Enable DHCP –do not configure your wireless card with a static IP address Do not enter the wireless network without having the most current –Virus Protection installed, –Firewall installed –Microsoft security updates and turned on !

5 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 5 Network Secure (WPA2)Open SSIDIEEE.1xIEEE Default Gateway Submask DNS Server Mail Relaysmtp.events.ieee.org Domain suffixevents.ieee.org Enable DHCP in the Netcards TCP/IP properties Obtain IP Address Automatically No WEP is being used. Be sure your WEP is disabled. For secure network, Use WPA2 with 802.1x (TTLS, MS-CHAP-V2) username is your badge number, password is per individual (IT can reset)

6 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 6 Network and Electronic Assistance Help desk During regular IEEE 802 registration hours –8AM until 5PM

7 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 7 Free Internet Access at the Hyatt Free internet access is available to those staying in the Hyatt from their guest rooms Username: IEEE Password: Jacksonville (TBC)

8 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 8 Membership Status

9 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 9 Changes

10 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 10 Current Status

11 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 11 Intermission – Ballot Response Rate (partial data)

12 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 12 Warning to pay attention to ballots Membership is lost by not responding to 2 out of 3 consecutive mandatory ballots. –Recirculation ballots are the only ones that are not mandatory Some reasons for loss of membership discovered: –Left response to the last moment then got distracted –Left response to the last moment and then got the date wrong – filter rule move reflector messages to a folder that is not checked – s ignored –Didnt realize that voting was mandatory –LISTSERV removed address from STDS Repeated bounces, e.g., invalid address, mailbox full

13 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 13 Requesting Voting Membership Members who are Nearly Voter must request to become a Potential Voter at least 14 days before a plenary session. Membership will be granted at the start of the next plenary session – i.e. they will start with a voting token. –Have to record attendance for at least one slot to demonstrate presence at the meeting. Request membership using the online form: –http://www.ieee802.org/11/Voter.htmlhttp://www.ieee802.org/11/Voter.html If you have requested membership using this form since the last meeting – please re-enter the request –There was a bug in the form

14 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 14 Attendance Procedures A 3-step process: (once) Register for an IEEE-SA web account (once per session) Register on Murphy (once per slot) Record attendance at a specific meeting It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes.

15 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 15 Step 1 – Register for IEEE web account Do you have an IEEE Web Account (IEEE Database)? –NO : GO CREATE A WEB ACCOUNT Set up IEEE Web Account FOLLOW THE INSTRUCTIONS TO CREATE NEW WEB ACCOUNT –YES: I have an IEEE Web Account and remember your username and password. GO TO STEP 2 –MAYBE: I have an IEEE Web Account but dont remember the password. RESET YOUR PASSWORD Set up IEEE Web Account I dont remember my IEEE Web Account USERNAME See Christina Sahr

16 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 16 Step 2 – Register on Murphy Visit Please use your Web Account (e.g., as your IMAT user name and a throwaway password for this set of meetings Enter your Web Account UserName (e.g., SUPERMAN) when requested Detailed description in backup slides

17 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 17 Step 3 – Record attendence for each slot you attend A slot is a scheduled 2-hour. There are 18 normal slots in this session. Mon & Tue pm are extra slots. You should substantially attend the meeting you record your attendance for The IMAT screen indicates your cumulative attendance You need 75% attendance (14 slots in this meeting) in a meeting for it to count towards gaining/continuing voting status See backup slides for details

18 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 18 Session graphic Register once

19 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 19 Documentation

20 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 20 Local File Document Server information Local FTP server: ftp://newton.events.ieee.org (anonymous)ftp://newton.events.ieee.org External Document Server https://mentor.ieee.org/802.11/documentshttps://mentor.ieee.org/802.11/documents

21 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 21

22 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 22 Document Numbers are obtained from the mentor web site https://mentor.ieee.org/802.11/documents https://mentor.ieee.org/802.11/documents Uploading Documents Can only be uploaded to the mentor web site https://mentor.ieee.org/802.11/documents https://mentor.ieee.org/802.11/documents Downloading Documents All documents are updated on the local server from mentor When retrieving document please follow the instructions in the previous pages and obtain all documentation from the local server. This will keep traffic at a lower level on the external links. Documentation Generally

23 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 23 Reflector Requests There is an reflector for the working group, plus one for each task group. Access to the reflector is limited to those who have attended at least one IEEE session. To change your access, visit the reflector request page: –Gathers information and sends an to 2 nd Vice Chair Or, use the self service options described in: –Gathers less information and sends an to the Vice Chairs

24 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 24 Reflector Caveats The LISTSERV system removes an entry from a list if it gets repeated bounces. The WG officers monitor these events and try and fix what we can. –Get daily reports from each list, including about 10 addresses on average causing problems –I check each removed address against the list of voting members and look for alternate known addresses If you change address – please let me know. I will perform a global change to the list servers. If you receive no from STDS for a couple of weeks, suspect that something is wrong and contact me.

25 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 25 Projects Attendance and Balloting records –Initially, based on spreadsheets – 30% automated –Now, based on database – 80% automated Setting up a ballot –Initially, manual process involving substantially editing 6 files –Soon (post LB 128), 80% automated process (m4, make) Website –A number of small changes and urgent repairs have been made –Just starting an overhaul Goal to simplify and remove use of frames Work in progress: See IMAT –Historic attendance data corrected –TBD: compare outcome of attendance rule-sets

26 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 26 Questions ?

27 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 27 Wednesday update

28 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 28 Attendances 197 members have registered attendance

29 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 29 Reflectors We are getting many, many bounces from the reflectors. Please let us know if: –You have changed your address in the last 4 months –You have requested reflector access under a new address in the last 4 months Remember, it is your responsibility to register and keep a valid address to receive notice of ballots and meetings. –Failure to do this can cost you your voting membership if you fail to respond to a ballot.

30 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 30 Backup

31 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 31 Step 2 - Register Your Attendance First Time you sign in for the meeting, click here and fill out the form

32 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 32 Create New Profile - once

33 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 33 Login to IMAT

34 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 34

35 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 35 Step 3a: Record Your Attendance For each 2 hour meeting you attend at the session, log into Then select the IEEE WG. The first time you do this, you will be asked for your affiliation

36 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 36 Step 3b: Supply your Affiliation You must provide an affiliation and agree to participate in a professional manner in order to receive credit for your attendance. You will be asked your affiliation once for the WG and once again for each unique TG or SG you attend. If your company is not in the dropdown list, please type it into the text field provided

37 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 37 Step 3c: Select the Breakout Select the Day and 2 hour meeting you are attending and update the screen –Note that you will only be able to click a single radio button in the active timeslot column for the current day –Once updated, the column will turn red and your selection will be locked in. –The update button will change to reset –If you wish to change your selection, click reset and reselect and update again –Selections may not be changed once the timeslot closes Repeat Step 4 for each distinct meeting you attend

38 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 38 In case of difficulty with IMAT, contact Christina Sahr IEEE SA – Technical Project Manager

39 doc.: IEEE /0513r1 Submission May 2008 Adrian Stephens, Intel CorporationSlide 39


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