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Building and Leveraging Relationships Planning Conferences in R8 – Panel Discussion Moderator - Tariq Durrani Panelists- Marian P. Kazmierkowski J.Costa.

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Presentation on theme: "Building and Leveraging Relationships Planning Conferences in R8 – Panel Discussion Moderator - Tariq Durrani Panelists- Marian P. Kazmierkowski J.Costa."— Presentation transcript:

1 Building and Leveraging Relationships Planning Conferences in R8 – Panel Discussion Moderator - Tariq Durrani Panelists- Marian P. Kazmierkowski J.Costa Freire Carl Debono Rolf Aschenbrenner

2 Conferences in Region 8 Marian P. Kazmierkowski R8 Conference Coordination SubCommittee Chair IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

3 Outline 1. R8 Conference Coordination Sub- Committee 2. Overview of future R8 conferences 3. Conference organization 4. Cooperation with other R8 SubCommittees 5. Looking for candidates to organize future conferences 7-Feb-143 IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

4 2009/2010 Members of R8 CCSC Prof. Gerhard Hancke, RSA Prof. Marian Kazmierkowski, Poland Prof. Francisco Sandoval, Spain Prof. Baldomir Zajc, Slovenia Poland 7-Feb-144 IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

5 R8 Future Conferences AFRICON 2009 will be held in Nairobi Kenya, September 22-25th 2009, organized by RSA/Kenya Sections and www.africon2009.co.za/ www.africon2009.co.za/ MELECON 2010 will be organized by Malta Section on 26 - 28 April 2010. www.melecon2010.org www.melecon2010.org 7-Feb-145 IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

6 R8 Future Conferences (cd) ENERGY CONFERENCE 2010 will be held in Bahrain on18-21 December 2009, organized by Saudi Arabian Section. www.ieee-energycon.org www.ieee-energycon.org SIBIRCON 2010 will be held in Irkutsk on 11-15 July, 2010 by Russia Siberian Section. www.sibircon2010.sibsuitswww.sibircon2010.sibsuits 7-Feb-146 IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

7 Conference Organization Database with 20,000 addresses of potential participants from the R8 has been developed, This database is used for advertisement of R8 conferences, Database was used for the first time for EUROCON2007 and for EUROCON2009 and currently is used for AFRICON2009, This database is continuously developed 7-Feb-147 IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

8 Cooperation with R8 IRC Industry Track & Exhibition at major R8 conf., Industry Track Co-Chairman, Simplified paper submission for ind. speakers, Industry Track has to be included into CfP, One keynote speaker from industry, Promote papers authored and co-authored by industrial participants, New General Guidelines for R8 conferences. 7-Feb-148 IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

9 Cooperation with R8 MDC Special booth in the Registration hall or in the Exhibition at major R8 conf., Cooperation with the Regional and Section Appointees for Membership Development, Reduced registration fees for IEEE members (25-50%) than for non-members, A Membership Development page has to be included into the conference proceedings. 7-Feb-149 IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

10 Looking for Candidates 1. AFRICON 2011 2. ENERGYCON 2012 3. MELECON 2012 4. SIBIRCON 2012 5. EUROCON 2013. IEEE POCO, 16-18 July, 2009, Prague, Czech Republic 10

11 Thank You Very Much 7-Feb-1411 IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

12 Starting a Region 8 Conference Organization J.Costa Freire Eurocon 2011 General Chairman IEEE Portugal Section

13 Introduction Eurocon is a regional conference with a broad spectrum of technical subjects. Increase the local visibility of IEEE Region 8 and local Section and its volunteers (chapters). A significant number of participants are graduate students and/or come from the organizing section and neighbours. The registration fee must be reduced. 2009 POCO – Prague, Czech Republic 13

14 General structure - Topics Keep as much as possible the Technical Topics of previous Eurocons that have a large number of local potential participants. Dont increase the number of Main Topics to avoid having an unbalanced final program. If possible, organizing jointly with a national event that includes a large number of the previous Technical Topics. With this strategy we try to attract previous participants and increase number of local and neighbour sections participants. 2009 POCO – Prague, Czech Republic14

15 General structure - Sessions Number of participants goal. Number of Oral and Poster Sessions. Maximum number of papers per session Number of Plenary Sessions: Tutorials and/or Panel Sessions Social program events Obtain a draft of a General Schedule 2009 POCO – Prague, Czech Republic 15

16 Date and Place Avoid conflict of dates with local and regional events with partially similar topics. Close to a week-end to facilitate travelling. And jointly touring. Place with easy access and close to accommodations with low and reasonable prices (some places is related to the date). Place not to close to touristic places. All conference rooms should be as close as possible to facilitate movement between oral and poster sessions, coffee brake, internet room,...and share ideas between participants. 2009 POCO – Prague, Czech Republic 16

17 Place/Structure/Budget To have a good choice of Place and Structure several scenarios must be studied with respective budget. For large number of participants (>500) a Congress Centre is usually a good choice. For a medium size Conference (200 t0 400) an University Campus can be a good choice, specially out of school period to cut on costs. For a small Conference (up to 100/150) it is usually possible to find an Hotel with a good compromise for Conference facilities and accommodation prices. The best solution depends also strongly on the country and period of the year. 2009 POCO – Prague, Czech Republic 17

18 Committee General Chair Technical Programme Chair Finances Chair Image and Publicity Chair Publication Chair Internet Chair Exhibits Chair Local arrangements Chair Secretariat 2009 POCO – Prague, Czech Republic 18

19 Conclusions Several Scenarios must be studied Number of participants General Schedule Place Dates Budget Committee Motivated and/or experienced IEEE volunteers are welcomed 2009 POCO – Prague, Czech Republic 19

20 Thank You 2009 POCO – Prague, Czech Republic20 :-)

21 Organizing a Conference in Region 8 – MELECON 2010 Carl James Debono MELECON 2010 General Chair IEEE Malta Section

22 Introduction Region 8 offers attractive locations for conferences Planning of conference must be done at least two years in advance Think about the logistics –Easily reached by air and train –Number of hotels in the area –Flexibility Fees must be kept down 2009 POCO – Prague, Czech Republic 22

23 Involve the Local Section The local IEEE Section can provide valuable help to the conference: –Knowledge of best hotels –Knowledge of logistics –Knowledge on local taxes and VAT –Direct link with the student branch –Technical help. 2009 POCO – Prague, Czech Republic 23

24 MELECON 2010 MELECON 2010 will be held in Malta. Planning has started two years ago. Hotel identified from the beginning. A budget has been developed on the pricing of that time (input from previous conferences). Topics have been identified. MELECON covers a wide spectrum so technical expertise from different areas were sought. –International Program Committee 2009 POCO – Prague, Czech Republic 24

25 MELECON 2010 Dates chosen not to conflict with major IEEE conferences. Website was available one year in advance: http://www.melecon2010.org http://www.melecon2010.org Papers will be handled by a professional facility. –Sub-contracted to third party Logistics will be handled by a tourist operator –This saves time and money Advertise in conferences, through emails and through colleagues 2009 POCO – Prague, Czech Republic 25

26 Conclusions Have a motivated team Plan in advance Contact local people International Program Committee Keep fees low 2009 POCO – Prague, Czech Republic 26

27 Thank You We look forward to see you in Malta for MELECON 2010! http://www.melecon2010.org c.debono@ieee.org 2009 POCO – Prague, Czech Republic 27

28 IEEE CPMT Conferences in Europe Rolf Aschenbrenner VP-Conferences, IEEE CPMT

29 Conferences Sponsored by IEEE CPMT 7-Feb-1429 Region20082009 Asia86 Europe118 North America1114 Others10 Total3128

30 Three Flagship Conferences: ECTC, ESTC, EPTC 7-Feb-1430 ESTC Europe (Dresden, London, Berlin, …) EPTC Asia (Singapore) ECTC North-America (San Diego, Orlando, Las Vegas)

31 ESTC 2006 7-Feb-1431

32 IEEE CPMT Conference Policy In order to make the conferences more attractive to the participants... the existing conferences should be qualitatively improved Conferences with similar topics should be combined It should be avoided that the number of conferences Increases if there is no qualitative benefit from it 7-Feb-1432

33 European Flagship Conference: Electronics System-Integration Technology Conference - ESTC 1st ESTC September 2006 in Dresden (450 Attendees) 2nd ESTC September 2008 in Greenwich London (400 Attendees)

34 IEEE/CPMT is not alone in the world! Region 8 request for action (from IRC Meetings 2005) IEEE must work with national Societies to create common events.

35 The Way Forward: Cooperation CPMT & IMAPS Europe Since in October 2006 the International Microelectronics and Packaging Society (IMAPS) and the Components, Packaging & Manufacturing Technology Society (CPMT) have decided to co-operate, they are jointly creating a single Europe-wide network which will bring together the interests of industry with the expertise and skills found in Europes science and research base. A variety of activities and events for the microelectronics and packaging community will be jointly organised and supported by both organizations where each has similar objectives. IMAPS and CPMT Conference Collaboration CPMT to own and run ESTC in even years IMAPS to own and run EMPC in odd years Technical co-operation Mutual concessions Consultation on venues and dates Flagship Conference ESTC Flagship Conference EMPC

36 EMPC 2009 – June 15-18, 2009 in Rimini, Italy

37 3rd Electronics System-Integration Technology Conference - ESTC 2010 Date: September 13-16, 2010 Location:Berlin, Maritim pro Arte Hotel

38 My View of IEEE (CPMT) Conference Organization in Europe Identify the key leaders in Europe who are willing to work actively in the your technical field. Due to a very complicated funding structure in Europe, the conference organization is not so much profit- oriented, but more focused on the presentation of the local host or local chapter. Find a European Way for conference sponsorship It is very important to bring a local flavor to the conference either during the social events or by offering visits to local attractions. When organizing a IEEE conference there is always a close cooperation with national authorities or other European Societies (e. g. IMAPS Europe) 7-Feb-1438

39 THANK YOU 7-Feb-1439

40 GENERAL DISCUSSSION Q & A. 7-Feb-1440


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