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Summer Workshops Erasmus for beginners Pam Morris.

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1 Summer Workshops Erasmus for beginners Pam Morris

2 Types of funding (decentralised, covered by NA contract) Student Mobility Study periods Work placements Staff Mobility Teaching staff mobility Staff training mobility Organisation of Mobility

3 General eligibility rules Erasmus University Charter (EUC) Inter Institutional Agreement Mobility grants awarded only to students/staff who are: Nationals of a European Union Member State or Member State of the European Economic Area Nationals of a Candidate Country Individuals officially recognised by the United Kingdom as refugees, stateless persons or permanent residents

4 Participating Countries The countries participating in the Programme in 2008/09 are: European Union Member States*: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania Slovakia, Slovenia, Spain, Sweden, UK European Economic Area States: Iceland, Liechtenstein, Norway Candidate Country: Turkey * Includes the following regions: Canary Islands, Guadeloupe, Martinique, French Guiana, Réunion, Azores, Madeira

5 Non-participating Country Switzerland Does not participate in the Erasmus programme But does run a shadow Erasmus scheme CRUS - Rectors' Conference of the Swiss Universities

6 Student Mobility – Study and Work Eligibility Grants and allocations Fees and waivers Student contract Disability Multiple Erasmus periods – study, work, Mundus Erasmus Student Charter

7 Staff Mobility - Teaching and Training Eligibility Grants and allocations Must be receipted Disability Length - 1 week (5 days) to 6 weeks –If less than 1 week, minimum of 5 hours teaching * Shorter periods may be permitted for staff training subject to institutional justification All staff mobility must be completed by 31 July 2009

8 Organisation of Mobility per capita grant based on scale of mobility No reporting Flexibility If no outgoing mobility, pay-back Supports outgoing and incoming mobility 10% rule Institutional responsibility Subject to EC audit

9 Payments In Euros Allocation – set monthly student grants Funds normally paid within 45 days of receipt of signed contract from institution subject to 2007/08 SM & TM final reports submitted to NA NA cannot accept any bank charges must be borne by institution Erasmus Mobility funds must be held in clearly designated account

10 Inter-Institutional Agreements Required for mobility between HEIs* Outline model provided in operational handbook Signed and in place before mobility Otherwise no deadline Duration Review clause NA can help find partners via ETT and Erasmus website * Mobility between HEI and Enterprise legally bound by individual student Training Agreement

11 Documents for mobility Erasmus University Charter (EUC) or Extended EUC –Application constitutes agreement to principles Erasmus Student Charter Learning agreement/ Training agreement Student contract Transcript of records Staff mobility – teaching or work programme Certificate of attendance

12 Reporting Electronic Technical details to be provided Data fields given in Annexes 2a and 2b of handbook

13 Reporting - key dates SM Interim Report- 16 January 2009 TM Interim Report- 20 March 2009 SM and TM Final Report - 31 July 2009 All written reports institutional -31 July 2009 student -30 September 2009 teacher -30 September 2009 staff training -30 September 2009 No OM report

14 Reporting - basics Make sure you collect information according to data fields (see Annexes 2a and 2b of handbook) Standard procedure – follow the instructions! If you have problems contact the office Importance of Interim Report – include all data RESPECT THE DEADLINES

15 Signatures Mobility Contract : Head of Institution (or authorised signatory) – June to September Receipts from Interim and Final Reports : Erasmus coordinator Supplementary Mobility Contract : Head of Institution (or authorised signatory) – March to May

16 Erasmus-Tempus-Talk Electronic discussion group For NA to –Disseminate information –Provide advice or assistance to all institutions For institutions to –Share ideas –Seek opinions To subscribe – NA and request subscription


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