Presentation is loading. Please wait.

Presentation is loading. Please wait.

Instructor: Mr. Azhar Maqsood 1 Outlines Introduction to PowerPoint Creating a new presentation Applying a New Theme Open and view an existing PowerPoint.

Similar presentations


Presentation on theme: "Instructor: Mr. Azhar Maqsood 1 Outlines Introduction to PowerPoint Creating a new presentation Applying a New Theme Open and view an existing PowerPoint."— Presentation transcript:

1

2 Instructor: Mr. Azhar Maqsood 1

3 Outlines Introduction to PowerPoint Creating a new presentation Applying a New Theme Open and view an existing PowerPoint presentation Switch views and navigate a presentation Create a presentation using a template Editing Slides Adding a New Slide and Choosing a Layout Modifying Slide Masters 2

4 Objectives Inserting Footers and Slide Numbers Creating a Diagram on a Slide Inserting Slides from Another Presentation Moving Slides in Slide Sorter View Inserting Sounds and Movies into Your Presentation Applying Special Effects Creating Speaker Notes Previewing and Printing a Presentation 3

5 What Is PowerPoint? PowerPoint is a powerful presentation graphics program that provides everything you need to produce an effective presentation in the form of on-screen slides, a slide presentation on a Web site, or black-and- white or color overheads Using PowerPoint, you can prepare each component of a presentation: individual slides, speaker notes, an outline, and audience handouts 4

6 Creating a New Presentation from a Theme Click the Office Button, and then click New In the Templates list on the left of the New Presentation dialog box, click Blank and recent, and then, in the Blank and recent pane in the middle of the dialog box, click the Blank Presentation icon to create a new presentation with the Office theme or in the Templates list on the left of the New Presentation dialog box, click Installed Themes, and then, in the Installed Themes pane in the middle of the dialog box, click one of the themes Click the Create button 5

7 Applying a New Theme Click the Design tab In the Themes group, click the scroll arrows to scroll through the themes or click the More button to display all of the themes in the gallery Click one of the themes in the gallery 6

8 Opening an Existing PowerPoint Presentation 7

9 Switching Views and Navigating a Presentation At the lower right of the PowerPoint window, on the status bar to the left of the Zoom slider, are three buttons you can use to switch views Normal view Slide Sorter view Slide Show view 8

10 Using Templates PowerPoint helps you quickly create effective presentations by using a template A PowerPoint file that contains the colors, background format, font styles, and accent colors for a presentation Click the Office Button, and then click New In the pane on the left side of the New Presentation dialog box, click New from existing in the list under Templates Double-click the template you wish to use 9

11 Editing Slides The slide title text is a text box at the top of the slide that gives the title of the information on that slide The slide content is a large box in which you type a bulleted or numbered list or insert some other kind of object You also can enter text using the Outline tab 10

12 Modifying a Presentation A placeholder is a region of a slide, or a location in an outline, reserved for inserting text or graphics A text box is an object that contains text An Active text box appears with dashed lines and sizing handles around the text Sizing handles are small circles and squares on the corners and sides of the text box 11

13 Adding a New Slide and Choosing a Layout A layout is a predetermined way of organizing the objects on a slide including placeholders for title text and other objects When you insert a new slide, it appears after the current slide, with the default layout, Title and Content 12

14 Inserting Clip Art on a Slide Switch to a layout that includes a content placeholder, and then, in the content placeholder, click the Clip Art button; or, click the Insert tab on the Ribbon, and then, in the Illustrations group, click the Clip Art button In the Clip Art task pane, type a search term in the Search for text box, and then click the Go button In the task pane, click the clip art that you want to insert into the slide 13

15 Inserting a Bitmapped Image on a Slide Switch to a layout that includes a content placeholder, and then, in the content placeholder, click the Insert Picture from File button; or, click the Insert tab on the Ribbon, and then, in the Illustrations group, click the Picture button Navigate to the folder containing the desired picture file Double-click the picture file that you want to insert on the slide 14

16 Modifying a Presentation A bulleted list is a list of “paragraphs” with a special character to the left of each paragraph Bulleted item First-level bullet Second-level bullet Sub bullet A numbered list is a list of paragraphs that are numbered consecutively on the slide In all your presentations, you should follow the 6 x 6 rule as much as possible: Keep each bulleted item to no more than six words, and don’t include more than six bulleted items on a slide 15

17 Modifying Slide Masters Click the View tab on the Ribbon, and then, in the Presentations group, click the Slide Master button, or press and hold the Shift key, and then, on the status bar, click the Normal button Click the Slide Master or the layout master thumbnail that you want to modify Make changes to the master, such as changing the background color; modifying the text size, color, font, or alignment; inserting clip art, bitmapped images, or other graphics; changing the size or location of text placeholders; and so forth In the Close group, click the Close Master View button or, on the status bar, click the Normal button 16

18 Inserting Footers and Slide Numbers A header is text that appears at the top of each slide and, as you might recall, a footer is text that appears at the bottom of each slide. Click the Insert tab, and then, in the Text group, click the Header & Footer button 17

19 Creating a Diagram on a Slide List diagram Process diagram Cycle diagram Hierarchy diagram Organization charts Relationship diagram Venn diagram Radial diagram Target diagram Matrix diagram Pyramid diagram 18

20 Creating and Manipulating a Shape Click the Insert tab on the Ribbon, and then, in the Illustrations group, click the Shapes button Choose the shape you wish to apply Click and hold the mouse to draw the shape Release the mouse button 19

21 Inserting Slides from Another Presentation In your current presentation, navigate to the slide before where you want to insert the slides from another presentation In the Slides group on the Home tab, click the New Slide button arrow Click Reuse Slides to display the Reuse Slides task pane In the task pane, click the Browse button, then click Browse File to open the Browse dialog box 20

22 Inserting Slides from Another Presentation Navigate to the slides you want to insert into the presentation in the PowerPoint window, click the file, then click the OK button In the task pane, select or deselect the Keep source formatting check box to retain or not retain the formatting of the slides you want to import Click each slide you want inserted into your presentation 21

23 Inserting Slides from Another Presentation 22

24 Promoting, Demoting, and Moving Outline Text Working in the Outline tab gives you more flexibility because you can see the outline of the entire presentation To promote an item means to raise the outline level of that item To demote an item means to decrease the outline level 23

25 Moving Slides in Slide Sorter View In Slide Sorter view, PowerPoint displays all the slides as thumbnails, so that several slides can appear on the screen at once On the status bar, click the Slide Sorter button Dragging and dropping slides in Slide Sorter view will rearrange them in the presentation 24

26 Inserting Sounds and Movies into Your Presentation Go to the slide in which you want to insert the sound Click the Insert tab on the Ribbon In the Media Clips group, click the Sound button arrow, then click the desired source of the sound file on the menu Select the sound file from a specified folder and click the OK button When asked how you want the sound to start in the slide show, click the Automatically or When Clicked button 25

27 Inserting Sounds and Movies into Your Presentation Go to the slide in which you want to insert the movie Change the layout to include an empty content layout, then click the Insert Media Clip button in the content layout placeholder to open the Insert Movie dialog box, or click the Insert tab on the Ribbon, in the Media Clips group, and click the Movie button; Insert Movie dialog box opens Navigate to the folder containing the movie, click the movie filename from a specified folder, then click the OK button When prompted about how the movie or sound will start in slide show, click the Automatically or When Clicked button 26

28 Applying Special Effects Special effects—such as fading out of one slide as another appears, animated (moving) text, and sound effects to accompany actions—can liven up your presentation, help hold your audience’s attention, and emphasize key points Special effects can also distract or even annoy your audience 27

29 Adding Slide Transitions Switch to Slide Sorter view, then select the slide(s) to which you want to add a transition Click the Animations tab on the Ribbon In the Transition to This Slide group, click the More button to display the gallery of transition effects Click the desired transition effect in the gallery 28

30 Adding Slide Transitions In the Transition to This Slide group, click the Transition Sound button arrow to insert a sound effect that accompanies each transition In the Transition to This Slide group, click the Transition Speed button arrow to modify the speed of the transition In the Transition to This Slide group, click the Apply To All button to apply the transition to all the slides in the presentation 29

31 Adding Slide Transitions 30

32 Animating Bulleted Lists In Normal view, select the object to which you want to add an animation effect Click the Animations tab on the Ribbon In the Animations group, click the Animate button arrow to display a menu of animations, then click the desired animation or In the Animations group, click the Custom Animation button to open the Custom Animation task pane 31

33 Animating Bulleted Lists Click the Add Effect button, point to a style, and then click More Effects to open the Add Entrance Effect dialog box Click the desired effect, then click the OK button Click the Start arrow to choose when the animation starts Click the Speed arrow to choose the speed of the animation jjjjj 32

34 Animating Bulleted Lists 33

35 Marking Slides During a Slide Show Right-click anywhere on the screen, point to Pointer Options on the shortcut menu, then click Felt Tip Pen Click the left mouse button, then drag to mark the slide 34

36 Setting Up a Self-Running Presentation A self-running presentation includes one or more of the following: Automatic timing Hyperlinks Narration Kiosk browsing 35

37 Setting Up a Self-Running Presentation 36

38 Creating and Editing a Custom Show A custom show is a presentation in which selected slides are left out of the presentation or the order of slides is changed without actually deleting or moving slides within the PowerPoint file On the Slide Show tab, in the Start Slide Show group, click the Custom Slide Show button, and then click Custom Shows Click the New button 37

39 Creating and Editing a Custom Show 38

40 Creating Speaker Notes Notes (also called speaker notes) help the speaker remember what to say when a particular slide appears during the presentation They appear in the notes pane below the slide pane in Normal view You can also print notes pages with a picture of and notes about each slide 39

41 Previewing and Printing a Presentation PowerPoint provides several printing options Color, grayscale, or pure black and white Handouts are printouts of the slides themselves; these can be arranged with several slides printed on a page Overhead transparency film Print Preview allows you to see the slides as they will appear when they are printed 40

42 Thanks for your attention…..! 41


Download ppt "Instructor: Mr. Azhar Maqsood 1 Outlines Introduction to PowerPoint Creating a new presentation Applying a New Theme Open and view an existing PowerPoint."

Similar presentations


Ads by Google