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| | Tel: 020 7920 9500 | | Computer Training & Personal Development Microsoft Office PowerPoint 2007 Expert.

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Presentation on theme: "| | Tel: 020 7920 9500 | | Computer Training & Personal Development Microsoft Office PowerPoint 2007 Expert."— Presentation transcript:

1 | www.catraining.co.uk | Tel: 020 7920 9500 | info@catrainingltd.co.uk | Computer Training & Personal Development Microsoft Office PowerPoint 2007 Expert

2 In this section you will learn how to: Identify a COM Add-in Use the Trust Center Use the Add-ins tab Open the Add-in Manager Understand and use IRM View an IRM-protected document Obtain a digital signature Attach your signature to a presentation Identify Smart Tags Insert Smart Tags into a presentation Customize Smart Tags SECTION 1: Add-ons to PowerPoint

3 Lesson 1.1: COM Add-ins You have likely already witnessed a COM Add-in, or maybe even used one without the realization of what it is, or how it works. In Lesson 1.1, we will learn what a COM Add-ins is, how to use the Trust Center, use the Add-ins tab, and open the Add-in Manager.

4 Lesson 1.1: COM Add-ins What is a COM Add-in? Program separate from PowerPoint Adds supplemental features to the program Available from Office Online or from third-party vendors

5 Lesson 1.1: COM Add-ins Using the Trust Center Office Menu  PowerPoint Options  Trust Center tab  Trust Center Settings button

6 Lesson 1.1: COM Add-ins Using the Add-ins Tab Check for authenticity of Add-in source before using

7 Lesson 1.1: COM Add-ins Opening the Add-in Manager Office Menu  PowerPoint Options  Add-ins tab, choose Add-in type to manage

8 Lesson 1.2: IRM Microsoft Office Professional 2007 has included Information Rights Management to assist Organizations and employees to protect and obtain control over digital information sent over the Internet. The following lesson focuses on what IRM is used for, system requirements for IRM, downloading and installing IRM, using IRM, and viewing and IRM-enabled document.

9 Lesson 1.2: IRM What is IRM? Information Rights Management Control who can open or change a document Also control in more detail who can see what

10 Lesson 1.2: IRM System Requirements Document server will authenticate source Need a.NET Passport Windows Rights Management client (included with download of IRM)

11 Lesson 1.2: IRM Download & Install IRM Will be directed automatically to get the necessary components

12 Lesson 1.2: IRM Using IRM Office Menu  Prepare  Restrict Permission  Manage Credentials, then select which users can do what

13 Lesson 1.2: IRM Viewing IRM Document User must enter credentials.NET Password must be entered Everything verified by the IRM server on company network

14 Lesson 1.3: Digital Signatures With PowerPoint, you can apply your own digital signature to presentations and documents sent over the Internet. In Lesson 1.3 we will learn what a digital signature is, how to obtain a signature and attach a digital signature to your macros and presentations.

15 Lesson 1.3: Digital Signatures What is a Digital Signature? Sign-off on a document to verify it is from the specified user Signature gets integrated as part of the document If the document is changed after signing, the signature no longer makes sense

16 Lesson 1.3: Digital Signatures Obtaining a Digital Signature Apply through Microsoft or other Commercial Certification Authority

17 Lesson 1.3: Digital Signatures Attaching your Signature Enter reason for certification and click Sign

18 Lesson 1.4: Smart Tags If you have used MS Office 2003, then you might have seen purple dots under specific information. These are called Smart Tags, and they are designed to appear under specific things in your presentation like dates, locations, and addresses. In this Lesson we discuss what Smart Tags are, how to insert Smart Tags into a presentation, and how to customize Smart Tags in a presentation.

19 Lesson 1.4: Smart Tags What is a Smart Tag? Specific text found by PowerPoint, offers more functionality

20 Lesson 1.4: Smart Tags Inserting Smart Tags Enable Smart Tags in AutoCorrect options

21 Lesson 1.4: Smart Tags Customizing Smart Tags Download more from Office Online

22 In this section you will learn how to: Create a macro Play a macro Use Macro Security Delete macros Copy a macro from a template Assign a macro to a keystroke Open and use features of the Visual Basic Editor Use the Properties pane Use the Project Explorer SECTION 2: Scripts and PowerPoint

23 Lesson 2.1: Macros A macro is a program that uses Visual Basic to automate task sequences. Unlike previous version of PowerPoint, you must manually create VBA (Visual Basic for Applications) code with the Visual Basic Editor. Macros can be used for a number of things such as editing and formatting text, and graphics. In this lesson, you will learn to create and play a macro, as well as manage macro security.

24 Lesson 2.1: Macros Creating a Macro Developer tab  Macros, give name and click Create

25 Lesson 2.1: Macros Playing a Macro Developer  Macros  select macro from list and click Run

26 Lesson 2.1: Macros Writing a Macro in VBA Developer  Visual Basic, write code in Module window

27 Lesson 2.1: Macros Macro Security Developer  Macro Security, select macro option

28 Lesson 2.2: Other Macro Tasks Now that we understand how a macro works and how a macro is created, the next steps are learning how to manage them by deleting a macro, and copying a macro from a template.

29 Lesson 2.2: Other Macro Tasks Deleting Macros Developer  Macros, select from list and click Delete

30 Lesson 2.2: Other Macro Tasks Copying between Presentations In VBA editor, click and drag Modules folder (or individual macros) to other presentation

31 Lesson 2.2: Other Macro Tasks Apply Macro to Quick Access Bar PowerPoint Options  Add macros currently in use. Change icon as well.

32 Lesson 2.2: Other Macro Tasks Overview of VBA Editor Project explorer upper left, Properties pane lower left, module code at right

33 Lesson 2.2: Other Macro Tasks Menu Overview Menus to control various VBA editing function like debugging, different development tools and options, etc. (See manual for detailed explanation)

34 Lesson 2.2: Other Macro Tasks How to Use the Properties Pane To aid in editing, any object referenced or open in the editor will show a detailed properties list on the left

35 Lesson 2.2: Other Macro Tasks Using the Project Explorer Shows hierarchy of code in the open presentation(s)

36 In this section you will learn how to: Set the page’s title Change the colors for a Web presentation Set alternative text descriptions Show or hide slide show animations Preview a presentation as a Web page Publish a presentation to the Web Optimize Web presentations Create and access a SharePoint workspace Publish files to a workspace Run a presentation from a workspace SECTION 3: Web Presentations

37 Lesson 3.1: Format Web Presentation In this lesson, we will show you how easy and less time consuming it is to create a Web presentation in PowerPoint 2007, by showing you how to set the page size, change text colors, change background colors and set alternative text descriptions. The rest of the process is taken care of by PowerPoint.

38 Lesson 3.1: Format Web Presentation Setting the Page Title Web page will be default take the name of the file, but you can change

39 Lesson 3.1: Format Web Presentation Changing Text Colors In Save as dialog box, click Tools  Web Options

40 Lesson 3.1: Format Web Presentation Background Color In PowerPoint 2007, this color is always black

41 Lesson 3.1: Format Web Presentation Set Alternative Text Descriptions ‘Waiting’ message usually shown when information is submitted by a user to a server

42 Lesson 3.2: Publish Web Presentation Publishing a slide show is the very last step in connecting your presentation to the Internet. In Lesson 3.2, we will show you how to show slide animation, preview a presentation as a Web page, and finally publish and optimize a Web presentation.

43 Lesson 3.2: Publish Web Presentation Show Slide Animations In Save As dialog box, click Publish  Display speaker notes

44 Lesson 3.2: Publish Web Presentation Preview as Web Page Control found by customizing Quick Access toolbar

45 Lesson 3.2: Publish Web Presentation Optimize Web Presentations Click Publish button in Save As dialog box, customize for a target audience

46 Lesson 3.2: Publish Web Presentation Publishing to Web When you complete with options, click Publish

47 Lesson 3.3: SharePoint Basics Interconnectivity was first on the list when Microsoft Office 2007 was designed. Each program in the Office 2007 suite features different unique connectivity options; however every program has access to a SharePoint Server. In this lesson, we will explore some of the different SharePoint operations and how SharePoint works with PowerPoint 2007.

48 Lesson 3.3: SharePoint Basics What is SharePoint Central file repository and online meeting place

49 Lesson 3.3: SharePoint Basics System Requirements Internet Explorer 6.0 or later – REQUIRED Username/password supplied by system administrator Windows 2000/XP/Vista, 512 MB RAM (1 GB for Vista)

50 Lesson 3.3: SharePoint Basics Creating a Workspace From the main SharePoint page, click My Site  Documents and Lists  Create

51 Lesson 3.3: SharePoint Basics Accessing a Workspace Use the following format: http://SharePoint_Address:port_number /personal/user_name/workspace_name

52 Lesson 3.3: SharePoint Basics Publishing to a Workspace Add new document and select from your computer/network

53 Lesson 3.4: Your SharePoint Space Although not quite as fancy as some of the other personal space Web sites available today, your personal space on the SharePoint server offers access to many different features. In this lesson we will learn more about your personal space on the SharePoint site.

54 Lesson 3.4: Your SharePoint Space Public and Private Views Public lets other users see files and updates, private for your own use

55 Lesson 3.4: Your SharePoint Space Shared and Private Documents Shared documents are always visible in public view

56 Lesson 3.4: Your SharePoint Space Creating a List Create Page  choose from available lists

57 Lesson 3.4: Your SharePoint Space Creating a Page Choose from a number of available templates for a Public view

58 Lesson 3.4: Your SharePoint Space Personalizing your Space Choose options from Modify My Page link on the right


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