1. Alabama Professional Education Personnel Evaluation Program Field Test of Central Office System July 2000

2. Central Office Evaluation System Alabama Department of EducationCentral Office Field Test Evaluation Currently being field tested Purpose of Evaluation is for Improvement Criteria Central Office system was developed from a Framework Framework contains Competencies, Tasks, and Knowledge/Skills Statewide Performance Standards Summative decisions (optional)

3. Central Office Evaluation System 13 Knowledge/Skill Areas 1. Communication 2. Collaboration 3. Assessment/Evaluation 4. Organization 6. Laws/Policies 7. Problem Solving 8. Innovation 10. Program Operations/Management 11. Fiscal Management/Leadership 9. Technology Management 13. Leadership of Human Resources 12. Professional Responsibilities 5. Planning Alabama Department of EducationCentral Office Field Test Evaluation

4. Central Office Evaluation System Scoring 4-point rating scale with rationale statements (rubrics) Holistic scoring cross-cutting 13 knowledge/skill areas Evaluators Trained in conducting evaluations Must meet reliability standards Central Office Administrators Evaluation content varies with years of experience in position Evaluation content addresses only areas of responsibility Evaluation process is same for all Alabama Department of EducationCentral Office Field Test Evaluation

5. Central Office Evaluation System 1. Evaluation Summary Report (shows scores and score rationales by knowledge/skill area) 2. Professional Development Plan (becomes a data source in next cycle) Instrumentation/Data Sources 1. Portfolio developed by central office administrator 2. Surveys of various system administrators, principals, and school staff, when applicable 3. Interviews (written or oral) 4. Supervisor’s Review Form Summary Report Sources Optional Instrumentation 1. Self-Assessment Form (completed by central office administrator, but not considered in evaluation scoring) Alabama Department of EducationCentral Office Field Test Evaluation

6. Central Office Evaluation System Central Office Data: evidence of competence produced, assembled and submitted by the central office administrator  Portfolio  Written interview  Interpretation of survey responses  Line of Evidence: all data/information supporting the score awarded in a knowledge/skill area, whether produced by the central office administrator or the evaluator  Evaluator Data: evidence of central office administrator competence developed by the evaluator  Oral Interview  Supervisor's Review Form  Clarifying interview  Alabama Department of EducationCentral Office Field Test Evaluation

7. Steps in Evaluation Process 1. Orientation (LEA responsibility) 2. Self-assessment (central office administrator) 3. Prepare portfolio (central office administrator) 4. Distribute and analyze surveys (central office administrator) 5. Supervisor Review Form (evaluator/supervisor) Central Office Evaluation System Alabama Department of EducationCentral Office Field Test Evaluation

8. Steps in Evaluation Process (cont.) 7. Conduct interviews (evaluator/central office administrator) 8. Prepare Evaluation Summary Report (evaluator) 9. Summary conference and PDP (evaluator/ central office administrator) Central Office Evaluation System 6. Review portfolio (evaluator) Alabama Department of EducationCentral Office Field Test Evaluation

9. Self-Assessment  Generates data for all areas of knowledge and skills  Optionally used by the central office administrator and shared with evaluator only if central office administrator agrees  Used by central office administrator to: 1)Identify areas that need improvement 2)Compare the central office administrator’s perceptions of performance with the results of the evaluation 3)Determine areas for professional growth activities to be included in a professional development plan. Central Office Evaluation System Alabama Department of EducationCentral Office Field Test Evaluation

10.  Two types of interviews:  A Structured Interview with 6 questions commonly asked of central office administrators (oral or written response format)  A Clarifying Interview with probing questions focused on clarifying or bringing understanding to the portfolio and/or written interview (questions differ from central office administrator to central office administrator)  Conducted after the evaluator analyzes central office administrator’s portfolio  Modified scripting is used to record responses Interviews Central Office Evaluation System  Responses can be banked for one year Alabama Department of EducationCentral Office Field Test Evaluation

11.  Oral Option: A discussion between the central office administrator and the evaluator (or his/her designee) about particular areas of the central office administrator’s knowledge, skills, and performance. Structured Interviews Central Office Evaluation System  Generates data for seven areas of knowledge/skills:  Communication (oral)  Collaboration processes and skills  Assessment/measurement/evaluation  Organizing for results  Planning  Problem solving  Technology management Alabama Department of EducationCentral Office Field Test Evaluation

12.  Each of the structured interview question sets is intended to cover one knowledge and skill area (although responses may cut across more than one area). Communication skills are considered as part of the oral presentation.  The structured interview itself is not scored, but responses are added to other evidence provided through other sources. Structured Interviews (cont.) Central Office Evaluation System  Written Option: Central office administrator’s written responses to interview questions (will have clarifying discussion). Alabama Department of EducationCentral Office Field Test Evaluation

13.  Conducted after the structured interview is completed with a focus on the written interview and, optionally, the central office administrator’s portfolio  No set number of questions, but key questions specific to the written interview and portfolio (optional) are developed by the evaluator to bring clarity and understanding of their contents  Responses are added to other evidence provided through other sources The Clarifying Interview Central Office Evaluation System Alabama Department of EducationCentral Office Field Test Evaluation

14.  Provides data where a supervisor should have objective, experiential information The Supervisor’s Review Form Central Office Evaluation System  Generates data for six areas of knowledge and skills:  Professional Responsibilities  Fiscal Leadership/Management  Laws/Policies  Innovation  Program Operations/Management  Leadership of Human Resources Alabama Department of EducationCentral Office Field Test Evaluation

15.  Central office administrator is responsible for providing some evidence of his/her knowledge and skills  The totality of the evidential material (lines of evidence for all knowledge/skill areas) will constitute central office administrator’s evaluation portfolio The Central Office Portfolio Central Office Evaluation System  Generates data for 12 areas of knowledge and skills:  Communication  Collaboration  Assessment/Evaluation  Organizing for Results  Planning  Laws and Policies  Problem Solving  Innovation  Technology Management  Program Operations/Management  Fiscal Leadership  Human Resources Leadership Alabama Department of EducationCentral Office Field Test Evaluation

16.  There is no one specific form of packaging required for the portfolio, but there are organizational requirements  Each entry (piece of evidence) is accompanied by a Portfolio Entry Form Central Office Evaluation System  Total portfolio requires approximately 27 pieces of evidence  One piece of evidence might serve 2-3 purposes (e.g., Program Improvement Plan)  With multiple purposes, a portfolio may have 10-12 entries (pieces of evidence) Alabama Department of Education The Central Office Portfolio Central Office Field Test Evaluation

17.  Explicit guidelines for developing a line of evidence in each area are provided in the evaluation manual "Extra" entries will not be considered by the evaluator   Evaluated on the quality of materials rather than the quantity of materials in the portfolio Central Office Evaluation System Alabama Department of Education The Central Office Portfolio Central Office Field Test Evaluation

18.  Respondents are to remain anonymous and represent a cross-section within the group  Generates data for 12 areas of knowledge and skills:  Communication  Collaboration  Assessment/Evaluation  Organizing for Results  Laws and Policies  Problem Solving  Innovation  Program Operations/Mgt.  Fiscal Leadership  Technology Mgt.  Professional Responsibilities  Human Resources Leadership Surveys Central Office Evaluation System  Three groups of respondents:  Other Central Office Administrators  Principals  School staff, when applicable Alabama Department of EducationCentral Office Field Test Evaluation

19.  Analyses and reporting are responsibilities of central office administrator:  Information/report will be used with other evidence from other sources  Procedures and methodologies used by the central office administrator will in itself be used as part of evidence for assessing the knowledge/ skill area of assessment/evaluation  Analyses and reporting:  Number of respondents by subgroup surveyed  Any problems with data  Conclusions by knowledge/skill area  Patterns and interpretation Surveys (cont.) Central Office Evaluation System Alabama Department of Education  Numbers for administration:  Total for groups: 20 or all, if fewer in school system  Both system administrators and principals must be in respondent group Central Office Field Test Evaluation

20.  Scores are not generated by instrument  There will be a total of 13 scores, one for each knowledge/skill area  At end of process, evaluator(s) will: 1.Organize evidence by knowledge/skill area 2.Read through all evidence for a knowledge/skill area 3.Award a score (1, 2, 3, 4) based on the patterns in the evidence in relation to the score level rationales for that particular knowledge/skill area 4.Place score with comments/justification on the Evaluation Summary Report 5.Use the scores and evidence for determining what should be addressed in the Professional Development Plan Scoring Central Office Evaluation System Alabama Department of EducationCentral Office Field Test Evaluation

21.  Used to present the scores developed from the lines of evidence for each of the 13 knowledge and skill areas  To complete the Evaluation Summary Report, the evaluator: 1.Completes demographic information requested 2.Records the scores developed from the lines of evidence for each knowledge and skill area 3.Writes any comments, explanations, or justifications in the space provided that support the score for the specific area 4.Identifies three areas for focus in planning professional development for the coming year(s) Evaluation Summary Report Central Office Evaluation System Alabama Department of EducationCentral Office Field Test Evaluation

22.  Activities focus on areas of improvement as identified in the Evaluation Summary Report  Activities focus on the improvement of student achievement and school improvement  Used to generate portfolio entry for Human Resources Leadership after first year of evaluation Professional Development Plan Professional Development Plan Central Office Evaluation System Alabama Department of EducationCentral Office Field Test Evaluation

23. QUESTIONS ?

24. Administrator Evaluation Systems Alabama Department of EducationAdministrator Evaluation Instrument SuperintendentCentral OfficePrincipalAsst. Principal Self Assessment Portfolio Surveys Interviews Supr. Review Board Quest Observation Eval. Summary Prof. Devel. XXXX XXXX XXXX XXXX XXXX X XXX XXXX X

25. Administrator Evaluation Systems Alabama Department of EducationAdministrator Evaluation Instrument SuperintendentCentral OfficePrincipalAsst. Principal Self Assessment Portfolio Surveys Interviews Supr. Review Board Quest Observation Eval. Summary Prof. Devel. 12 know/skills 11 know/skills 12 know/skills All know/skills Cntrl Off/Prin Cntrl Off/Prin/ Faculty 7 know/skills 8 know/skills 7 know/skills Faculty/Parents Students/Comm Faculty/Parents Students All know/skills 6 know/skills 4 know/skills 6 know/skills 5 know/skills All know/skills 2-3 know/skills

26. Central Office Portfolio Knowledge Skill AreaEvidence  Communication  3 pieces of written communication  Collaboration  3 artifacts (documents, tapes, etc.)  Assessment/Evaluation  1 personnel evaluation file (if applicable)  1 document/disk synthesizing and presenting student achievement results  1 document related to program evaluation  Organizing for Results 1  2 documents/artifacts representing marketing knowledge/skills, customer focus and/or change efforts

27.  Planning  School improvement planning efforts  1 other document/artifact  Laws/Policies  2 artifacts/documents  Problem Solving  2 artifacts/documents  Innovation  2 artifacts/documents 2 Knowledge Skill AreaEvidence Central Office Portfolio  Technology Management  2 artifacts/documents

28.  Leadership of Human Resources  2 artifacts/documents 3 Knowledge Skill AreaEvidence  Fiscal Management/Leadership  2 artifacts/documents Central Office Portfolio  Program Operations/Management  2 artifacts/documents