1. MEAP Coordinator Briefing Fall 2010

2. Fall 2009 2 Welcome James A. Griffiths, Manager Assessment Administration And Reporting GriffithsJ@Michigan.gov

3. Fall 2009 3Agenda Welcome Welcome MEAP Test Administration MEAP Test Administration Assessment Integrity Assessment Integrity Accommodations Accommodations

4. Fall 2009 4 Agenda OEAA Secure Site OEAA Secure Site Receipt and Return of Testing Materials Receipt and Return of Testing Materials Questions and Answers Questions and Answers

5. Fall 2009 5Questions? Fax in questions: 734-334-1857 Fax in questions: 734-334-1857 Email questions: answers@resa.net Email questions: answers@resa.netanswers@resa.net

6. Fall 2009 6 MEAP Test Administration Sandra Spencer, Ph.D. Educational Research Consultant SpencerS1@Michigan.gov Kate Cermak, Administration and Reporting Analyst CermakK@Michigan.gov

7. Fall 2009 7 MEAP Test Administration Goal of MEAP: Assess students mastery of the knowledge and essential skills as defined in the Grade Level Content Expectations Goal of MEAP: Assess students mastery of the knowledge and essential skills as defined in the Grade Level Content Expectations

8. Fall 2009 8 MEAP Test Administration Grade Level Content Expectations (GLCEs) Grade Level Content Expectations (GLCEs) The learning outcomes expected of all students The learning outcomes expected of all students http://www.michigan. gov/glce http://www.michigan. gov/glce http://www.michigan. gov/glce http://www.michigan. gov/glce

9. Fall 2009 9 MEAP Test Administration MEAP Website: www.michigan.gov/ meap MEAP Website: www.michigan.gov/ meap www.michigan.gov/ meap www.michigan.gov/ meap

10. Fall 2009 10 MEAP Test Administration Testing schedule posted to OEAA website Testing schedule posted to OEAA website Schools may not deviate from posted schedule without OEAA approval Schools may not deviate from posted schedule without OEAA approval Schedule also included in Test Administrators Manual Schedule also included in Test Administrators Manual

11. Fall 2009 11 MEAP Test Administration Detailed administration information listed in the Test Administrators Manual Detailed administration information listed in the Test Administrators Manual Administer entire test Administer entire test Writing tests must be administered in order listed Writing tests must be administered in order listed

12. Fall 2009 12 MEAP Test Administration Test Schedule

13. Fall 2009 13 MEAP Test Administration Return Schedule On or before Nov. 3 th On or before Nov. 3 th No fees No fees Results included in files, reports, AYP, and MI-SAAS (accreditation) Results included in files, reports, AYP, and MI-SAAS (accreditation)

14. Fall 2009 14 MEAP Test Administration Return Schedule Between Nov. 4 and Nov. 10 (inclusive) Between Nov. 4 and Nov. 10 (inclusive) $250 late fee $250 late fee Results included in files, reports, AYP, and MI-SAAS Results included in files, reports, AYP, and MI-SAAS

15. Fall 2009 15 MEAP Test Administration Return Schedule Between Nov. 11 and Nov. 17 (inclusive) Between Nov. 11 and Nov. 17 (inclusive) $250 late fee $250 late fee $25 processing fee per answer document $25 processing fee per answer document Results included in files, reports, AYP, and MI-SAAS Results included in files, reports, AYP, and MI-SAAS

16. Fall 2009 16 MEAP Test Administration Return Schedule After November 17 th After November 17 th Answer documents not scored Answer documents not scored No data files or reports No data files or reports Results not included in AYP and MI-SAAS Results not included in AYP and MI-SAAS

17. Fall 2009 17 After November 17 th After November 17 th No fees No fees ALL materials MUST be returned to avoid fine ALL materials MUST be returned to avoid fine MEAP Test Administration Return Schedule

18. Fall 2009 18 MEAP Test Administration Processing Goals Tested Roster before Thanksgiving Tested Roster before Thanksgiving Data file before December holidays Data file before December holidays Writing results not available until February Writing results not available until February

19. Fall 2009 19 MEAP Test Administration Processing Goals Reports posted to OEAA Secure web site in February Reports posted to OEAA Secure web site in February Reports to schools in March Reports to schools in March

20. Fall 2009 20 MEAP Test Administration Processing Goals Early returns help OEAA meet our goals! Early returns help OEAA meet our goals! Approximately 2.8 million answer documents scanned before Tested Roster Approximately 2.8 million answer documents scanned before Tested Roster

21. Fall 2009 21 MEAP Test Administration Materials Receipt Initial Orders Initial Orders Start Shipping: Sept. 20 Start Shipping: Sept. 20 Start Arriving: Sept. 22 Start Arriving: Sept. 22 Additional Orders: Additional Orders: Window Opens: Sept. 28 Window Opens: Sept. 28 Window Closes: Oct. 26 Window Closes: Oct. 26

22. Fall 2009 22 MEAP Test Administration Materials Receipt In 2009, 34,887 boxes of materials were shipped. In 2009, 34,887 boxes of materials were shipped. The hottest day in the warehouse was 95°. The hottest day in the warehouse was 95°.

23. Fall 2009 23 MEAP Test Administration Materials Receipt Check packing lists carefully. Check packing lists carefully. Need Help? 877-560-8378 option 2 or OEAA@ Michigan.gov Need Help? 877-560-8378 option 2 or OEAA@ Michigan.gov

24. Fall 2009 24 MEAP Test Administration Answer Documents Students identified by Students identified by July 29 th July 29 th preprinted answer documents preprinted answer documents September 16 th September 16 th preprinted barcode labels preprinted barcode labels

25. Fall 2009 25 MEAP Test Administration Answer Documents Students identified after September 16 th Students identified after September 16 th Schools will need to print barcode labels Schools will need to print barcode labels Blank labels included with materials shipment Blank labels included with materials shipment

26. Fall 2009 26 MEAP Test Administration Answer Documents Separate shipments for answer documents and test booklets Separate shipments for answer documents and test booklets Very Important! Ensure each student has correct pre-id answer document Very Important! Ensure each student has correct pre-id answer document

27. Fall 2009 27 MEAP Test Administration Answer Documents There is one answer document for each subject area/grade level There is one answer document for each subject area/grade level Very important not to give a student an answer document for another grade or subject Very important not to give a student an answer document for another grade or subject

28. Fall 2009 28 MEAP Test Administration Answer Documents Example: Grades 4 - 8 Reading and grades 4 & 7 Writing Example: Grades 4 - 8 Reading and grades 4 & 7 Writing One Answer Document for both days 1 and 2 One Answer Document for both days 1 and 2 Separate Test Booklets – one each for day 1 and day 2 Separate Test Booklets – one each for day 1 and day 2

29. Fall 2009 29 MEAP Test Administration Answer Documents Exception: Exception: Grade 3 Reading has 2 combined test booklets / answer documents Grade 3 Reading has 2 combined test booklets / answer documents Reading - Day 1 Reading - Day 1 Reading - Day 2 Reading - Day 2

30. Fall 2009 30 MEAP Test Administration Answer Documents All answer documents returned for scoring must have correct preprinted student information or barcode label affixed All answer documents returned for scoring must have correct preprinted student information or barcode label affixed $10 processing fee $10 processing fee

31. Fall 2009 31 MEAP Test Administration Answer Documents Detailed directions for completing the Answer Document, including demographics, are included in the Test Administrators Manual Detailed directions for completing the Answer Document, including demographics, are included in the Test Administrators Manual

32. Fall 2009 32 MEAP Test Administration Answer Documents MEAP-Access Eligibility MEAP-Access Eligibility New bubble on reading and mathematics answer documents New bubble on reading and mathematics answer documents

33. Fall 2009 33 MEAP Test Administration Answer Documents MEAP-Access Eligibility MEAP-Access Eligibility Fill in bubble if student would have been eligible to take the MEAP-Access assessment had it been available for Fall 2010 Fill in bubble if student would have been eligible to take the MEAP-Access assessment had it been available for Fall 2010 www.michigan.gov/meap- access www.michigan.gov/meap- access www.michigan.gov/meap- access www.michigan.gov/meap- access

34. Fall 2009 34 MEAP Test Administration Answer Documents Ensure bubbles are completely and correctly filled in. Ensure bubbles are completely and correctly filled in.

35. Fall 2009 35 MEAP Test Administration Answer Documents Answer Documents Check to be sure answer documents are NOT returned with nonscorable materials Check to be sure answer documents are NOT returned with nonscorable materials

36. Fall 2009 36Questions? Fax in questions: 734-334-1857 Fax in questions: 734-334-1857 Email questions: answers@resa.net Email questions: answers@resa.netanswers@resa.net

37. Fall 2009 37 MEAP Test Administration Test Forms Multiple Test Forms Multiple Test Forms Embedded field test items Embedded field test items Seven forms in fall 2010 Seven forms in fall 2010 Most districts will have one form for all schools Most districts will have one form for all schools Large districts may receive multiple forms but only one assigned form per school Large districts may receive multiple forms but only one assigned form per school

38. Fall 2009 38 MEAP Test Administration Test Forms Absent students: Absent students: No special make-up test form No special make-up test form Use form assigned to school for make-ups Use form assigned to school for make-ups

39. 39 MEAP Test Administration Reading Test - Times Reading - Day 1 Reading - Day 1 October 12 October 12 Grades 3 - 8 Grades 3 - 8 Part 1: about 70 minutes Part 1: about 70 minutes Part 2: about 40 minutes Part 2: about 40 minutes

40. Fall 2009 40 MEAP Test Administration Reading Test - Times Reading - Day 2 Reading - Day 2 October 13 October 13 Grades 3 - 8 Grades 3 - 8 Part 1: about 60 minutes Part 1: about 60 minutes Part 2: about 25 minutes (Forms 2-7 only) Part 2: about 25 minutes (Forms 2-7 only)

41. Fall 2009 41 MEAP Test Administration Reading Test - Materials Two test booklets (Day 1 and Day 2) Two test booklets (Day 1 and Day 2) One answer document for grades 4-8 One answer document for grades 4-8 3 rd grade has combined test booklets/answer documents 3 rd grade has combined test booklets/answer documents

42. Fall 2009 42 MEAP Test Administration Reading Test - Materials Test administrator will need a Day 2 test booklet to read the Part 2 passage introduction Test administrator will need a Day 2 test booklet to read the Part 2 passage introduction Forms 2-7 only Forms 2-7 only

43. Fall 2009 43 MEAP Test Administration Reading Test - Format Paired reading selections Paired reading selections Independent reading selections Independent reading selections Multiple choice questions Multiple choice questions Constructed response questions Constructed response questions

44. Fall 2009 44 MEAP Test Administration Reading Test - Reminders Test administrators must adhere to the directions in the Test Administrators Manual when reading from a student test booklet Test administrators must adhere to the directions in the Test Administrators Manual when reading from a student test booklet Reader Scripts, DVDs, and CDs are not available Reader Scripts, DVDs, and CDs are not available

45. Fall 2009 45 MEAP Test Administration Writing Test - Times Writing - Day 1 Writing - Day 1 October 14 October 14 Grades 4 and 7 Grades 4 and 7 Part 1: about 20 minutes Part 1: about 20 minutes Part 2: about 35–50 minutes Part 2: about 35–50 minutes Part 3: about 50 minutes Part 3: about 50 minutes

46. Fall 2009 46 MEAP Test Administration Writing Test - Times Writing - Day 2 Writing - Day 2 October 20 October 20 Grades 4 and 7 Grades 4 and 7 Part 1: about 50 minutes Part 1: about 50 minutes Part 2: about 40 minutes Part 2: about 40 minutes Part 3: about 35 minutes Part 3: about 35 minutes

47. Fall 2009 47 MEAP Test Administration Writing Test - Materials Two test booklets (Day 1 and Day 2) Two test booklets (Day 1 and Day 2) One answer document One answer document Test administrator will need a copy of each test booklet to read directions, writing prompts, and checklists Test administrator will need a copy of each test booklet to read directions, writing prompts, and checklists

48. Fall 2009 48 MEAP Test Administration Writing Test - Format Multiple Choice Multiple Choice Student Writing Samples Student Writing Samples Constructed Response Constructed Response Peer response to Student Writing Sample prompt Peer response to Student Writing Sample prompt Narrative prompts Narrative prompts Informational prompt Informational prompt

49. Fall 2009 49 MEAP Test Administration Writing Test - Reminders Students MUST take the test parts in order Students MUST take the test parts in order Student Writing Samples are not be read aloud to students Student Writing Samples are not be read aloud to students

50. Fall 2009 50 MEAP Test Administration Writing Test - Reminders No additional paper may be used unless specified as an accommodation No additional paper may be used unless specified as an accommodation Test administrators must adhere to the directions in the Test Administrators Manual when reading from a student test booklet Test administrators must adhere to the directions in the Test Administrators Manual when reading from a student test booklet Reader Scripts, DVDs, and CDs are not available Reader Scripts, DVDs, and CDs are not available

51. Fall 2009 51 MEAP Test Administration Mathematics Test - Times October 19 October 19 Grades 3 – 8 Grades 3 – 8 Estimated times vary by form and grade Estimated times vary by form and grade Test Administrator Manual Appendix L Test Administrator Manual Appendix L MEAP web site www.michigan.gov/meap MEAP web site www.michigan.gov/meap www.michigan.gov/meap

52. Fall 2009 52 MEAP Test Administration Mathematics Test - Times 3 rd Grade 3 rd Grade Part 1: about 10–45 minutes Part 1: about 10–45 minutes Part 2: about 50 minutes Part 2: about 50 minutes Part 3: about 45 minutes Part 3: about 45 minutes Forms 2-7 only Forms 2-7 only

53. Fall 2009 53 MEAP Test Administration Mathematics Test - Times Grades 4 – 8 Grades 4 – 8 Part 1: about 10–55 minutes Part 1: about 10–55 minutes Part 1A: about 10 minutes Part 1A: about 10 minutes Forms 2-7 only Forms 2-7 only Part 2: about 25–55 minutes Part 2: about 25–55 minutes

54. Fall 2009 54 MEAP Test Administration Mathematics Test - Materials 3 rd Grade 3 rd Grade One combined test booklet/answer document One combined test booklet/answer document No calculators No calculators No overlays No overlays

55. Fall 2009 55 MEAP Test Administration Mathematics Test - Materials Grades 4-8 Grades 4-8 One test booklet One test booklet One answer document One answer document Calculators allowed in parts 1A and 2 only Calculators allowed in parts 1A and 2 only No overlays No overlays

56. Fall 2009 56 MEAP Test Administration Mathematics Test - Format Multiple choice only Multiple choice only No constructed response No constructed response

57. Fall 2009 57 MEAP Test Administration Mathematics Test - Reminders Students taking Form 1 must skip the small section of bubbles titled Part 1A on the answer document Students taking Form 1 must skip the small section of bubbles titled Part 1A on the answer document

58. Fall 2009 58 Skip Part 1A if using Form 1!

59. Fall 2009 59 MEAP Test Administration Science Test - Times October 20 October 20 Grades 5 and 8 Grades 5 and 8 Part 1: about 50 minutes Part 1: about 50 minutes Part 2: about 50 minutes Part 2: about 50 minutes

60. Fall 2009 60 MEAP Test Administration Science Test - Materials One test booklet One test booklet One answer sheet One answer sheet

61. Fall 2009 61 MEAP Test Administration Science Test - Reminders Based on K-7 science standards Based on K-7 science standards Multiple choice only Multiple choice only No constructed response items No constructed response items

62. Fall 2009 62 MEAP Test Administration Social Studies Test - Times October 20 October 20 Grades 6 and 9 Grades 6 and 9 Part 1: about 50 minutes Part 1: about 50 minutes Part 2: about 40-50 minutes depending on grade Part 2: about 40-50 minutes depending on grade

63. Fall 2009 63 MEAP Test Administration Social Studies Test - Materials One test booklet One test booklet One answer document One answer document

64. Fall 2009 64 MEAP Test Administration Social Studies Test - Reminders Based on K-8 social studies standards Based on K-8 social studies standards Multiple choice only Multiple choice only No constructed response items No constructed response items

65. Fall 2009 65 MEAP Test Administration Emergency/Resumed Testing James A. Griffiths, Manager Assessment Administration And Reporting GriffithsJ@Michigan.gov

66. Fall 2009 66 MEAP Test Administration Emergency/Resumed Testing Student may take entire emergency test OR Student may take entire emergency test OR Student may resume testing where he or she left off Student may resume testing where he or she left off

67. Fall 2009 67 MEAP Test Administration Emergency/Resumed Testing Decision to take the emergency test or resume testing should Decision to take the emergency test or resume testing should include parent/guardian include parent/guardian consider the best interest of the student consider the best interest of the student

68. Fall 2009 68 MEAP Test Administration Resumed Testing In order to resume testing, four criteria must be met: In order to resume testing, four criteria must be met: 1.Collect test materials and note where student left off

69. Fall 2009 69 MEAP Test Administration Resumed Testing Four criteria continued: Four criteria continued: 2.Complete the online OEAA Test Administration Incidence Report ( 2.Complete the online OEAA Test Administration Incidence Report (www.michigan.gov/ oeaa-secure)www.michigan.gov/ oeaa-secure

70. Fall 2009 70 MEAP Test Administration Resumed Testing Four criteria continued: Four criteria continued: 3.Resume testing on a one-on-one basis by re-reading appropriate test directions

71. Fall 2009 71 MEAP Test Administration Resumed Testing Four criteria continued: Four criteria continued: 4.Do not allow the student to review or change previously answered questions This includes previously started constructed response questions This includes previously started constructed response questions

72. Fall 2009 72 MEAP Test Administration Misadministration Form 99, Emergency Test, is required for misadministration Form 99, Emergency Test, is required for misadministration $50 fee assessed for each emergency test scored due to test misadministration $50 fee assessed for each emergency test scored due to test misadministration

73. Fall 2009 73 MEAP Test Administration Misadministration Examples of misadministration Examples of misadministration Not allowing students to complete the test Not allowing students to complete the test Assisting students with answers Assisting students with answers

74. Fall 2009 74 MEAP Test Administration Misadministration More examples… More examples… Allowing students to be unsupervised during testing Allowing students to be unsupervised during testing Failure to keep test materials secure while in building Failure to keep test materials secure while in building

75. Fall 2009 75 MEAP Test Administration Misadministration Report irregularities to OEAA as soon as possible Report irregularities to OEAA as soon as possible Call 877-560-8378 or Call 877-560-8378 or Email oeaa@michigan.gov or Email oeaa@michigan.gov oroeaa@michigan.gov Complete the online OEAA Test Administration Incidence Report ( Complete the online OEAA Test Administration Incidence Report (www.michigan.gov/ oeaa-secure)www.michigan.gov/ oeaa-secure

76. Fall 2009 76 MEAP Test Administration Misadministration More information can be found online at www.michigan.gov/meap More information can be found online at www.michigan.gov/meap www.michigan.gov/meap Assessment Integrity Guide Assessment Integrity Guide Test Administrator Manuals Test Administrator Manuals

77. Fall 2009 77 Assessment Integrity Why Assessment Integrity? The assessment administration is the same throughout the state The assessment administration is the same throughout the state Results are fair, consistent and accurate for everyone Results are fair, consistent and accurate for everyone 77

78. Fall 2009 78 Assessment Integrity How to Maintain it! All coordinators, test administrators, and proctors should know and follow the Test Administrator Manual procedures All coordinators, test administrators, and proctors should know and follow the Test Administrator Manual procedures 78

79. Fall 2009 79 Assessment Integrity Follow these Documents Closely 79

80. Fall 2009 80 Assessment Integrity Know your responsibilities 80

81. Fall 2009 81 Assessment Integrity Follow Standardized Procedures 81

82. Fall 2009 82 Assessment Integrity Report Misadministration ASAP District MEAP Coordinator will report on OEAA secure site: Test Administration Incidence Report District MEAP Coordinator will report on OEAA secure site: Test Administration Incidence Report Or, will call: 877-560-8378 opt. 2 Or, will call: 877-560-8378 opt. 2 82

83. Fall 2009 83 Assessment Integrity Integrity Compliance Procedures 83

84. Fall 2009 84 Assessment Integrity Well work together Follow the instructions closely Follow the instructions closely Report Incidents ASAP Report Incidents ASAP We will work with you to resolve problems We will work with you to resolve problems 84

85. Fall 2009 85 Assessment Accommodations Linda Howley Assessment for Students with Disabilities Consultant howleyL@michigan.gov

86. Fall 2009 86 Assessment Accommodations Most students with disabilities will be able to participate in the MEAP when provided with standard, appropriate accommodations. Most students with disabilities will be able to participate in the MEAP when provided with standard, appropriate accommodations.

87. Fall 2009 87 Assessment Accommodations Summary Table Revised Accommodations Summary Table (Fall 2009) Revised Accommodations Summary Table (Fall 2009) Displays accommodations for MEAP, MEAP-Access, MI- Access, ELPA, and NAEP Displays accommodations for MEAP, MEAP-Access, MI- Access, ELPA, and NAEP Revised table located at www.michigan.gov\meap Revised table located at www.michigan.gov\meap www.michigan.gov\meap

88. Fall 2009 88 Assessment Accommodations Summary Table Accommodation Types Accommodation Types Standard (S) Standard (S) Universal Universal Any student can utilize, regardless of eligibility, without changing what is being measured by the assessment Any student can utilize, regardless of eligibility, without changing what is being measured by the assessment

89. Fall 2009 89 Assessment Accommodations Summary Table Accommodation Types Accommodation Types Non-standard (NS) Non-standard (NS) Changes construct of test Changes construct of test Does NOT count toward Does NOT count toward Valid assessment scores Valid assessment scores School accountability School accountability

90. Fall 2009 90 Assessment Accommodations Summary Table The consequences of utilizing a non- standard accommodation must be communicated to parents and students The consequences of utilizing a non- standard accommodation must be communicated to parents and students

91. Fall 2009 91 Assessment Accommodations Summary Table

92. Fall 2009 92 Assessment Accommodations IEP Team Decision Making The IEP Team has two responsibilities by law: The IEP Team has two responsibilities by law: Choose which state assessment Choose which state assessment Choose accommodations (if any) Choose accommodations (if any)

93. Fall 2009 93 Assessment Accommodations IEP Team Decision Making Assessment Type of Assessment Based On MEAPGeneralGLCEs MEAP with Accommodations GeneralGLCEs MEAP-Access (not available 2010) AA-MASGLCEs Functional Independence AA-AAS Extended GLCEs Supported Independence AA-AAS Extended GLCEs ParticipationAA-AAS Assessment Continuum

94. Fall 2009 94 Assessment Accommodations IEP Team Decision Making Decide which content areas are to be assessed Decide which content areas are to be assessed Determine if the student is in one of the tested grades Determine if the student is in one of the tested grades Remember, same grade as reported enrolled in MSDS Remember, same grade as reported enrolled in MSDS

95. Fall 2009 95 Assessment Accommodations IEP Team Decision Making Content Area 3456789 ReadingXXXXXX WritingXX MathXXXXXX ScienceXX Social Studies XX

96. Fall 2009 96 Assessment Accommodations IEP Team Decision Making When determining the appropriate state assessment When determining the appropriate state assessment Never choose based on disability category alone Never choose based on disability category alone Never choose based on one piece of data Never choose based on one piece of data Must consider curriculum and instruction Must consider curriculum and instruction

97. Fall 2009 97 IEP Team has the flexibility to have a student participate in MEAP and MI-Access Functional Independence in different content areas. IEP Team has the flexibility to have a student participate in MEAP and MI-Access Functional Independence in different content areas. MI-Access Supported Independence and Participation students are not included in this option MI-Access Supported Independence and Participation students are not included in this option Assessment Accommodations IEP Team Decision Making

98. Fall 2009 98 Assessment Accommodations IEP Team Decision Making The IEP team may designate ANY accommodations it deems necessary. The IEP team may designate ANY accommodations it deems necessary. Student needs Student needs Routinely used in instruction Routinely used in instruction Must be documented in IEP Must be documented in IEP Decision must be made for each content area Decision must be made for each content area

99. Fall 2009 99 Assessment Accommodations IEP Team Decision Making Decision Making Worksheet Decision Making Worksheet What content standards? What content standards? What does instruction look like? What does instruction look like? Level of independence? Level of independence? Assessment? Assessment? Accommodations? Accommodations?

100. Fall 2009 100 Assessment Accommodations Resources Draft Guidelines for Participation in State Assessment for Students with Disabilities Draft Guidelines for Participation in State Assessment for Students with Disabilities OSE-EIS New State Model IEP Material OSE-EIS New State Model IEP Material

101. Fall 2009 101 Assessment Accommodations Resources GLCEs, EGLCEs, EBs GLCEs, EGLCEs, EBs Sample assessment booklets Sample assessment booklets Released Items Released Items Item Descriptors Item Descriptors

102. Fall 2009 102 Assessment Accommodations Resources Web resources Web resources www.mi.gov/oeaa www.mi.gov/oeaa www.mi.gov/oeaa www.mi.gov/meap www.mi.gov/meap www.mi.gov/meap www.mi.gov/ose-eis www.mi.gov/ose-eis www.mi.gov/ose-eis www.mi.gov/osi www.mi.gov/osi www.mi.gov/osi

103. Fall 2009 103 Assessment Accommodations Accommodated Kits Kits, other than Braille, were developed from the Form 1 test booklet Kits, other than Braille, were developed from the Form 1 test booklet Answer documents not included in kits. Use regular answer document with correct barcode Answer documents not included in kits. Use regular answer document with correct barcode

104. Fall 2009 104 Assessment Accommodations Accommodated Kits Braille Kit includes Braille Kit includes Braille Form 88 test booklet Braille Form 88 test booklet If Grade 3, unique Braille answer document If Grade 3, unique Braille answer document Assessment Administration Booklet for Braille (AABB) Assessment Administration Booklet for Braille (AABB)

105. Fall 2009 105 Assessment Accommodations Accommodated Kits Braille Version Print-to-Braille Correspondence available online at www.michigan.gov/meap Print-to-Braille Correspondence available online at www.michigan.gov/meap www.michigan.gov/meap

106. Fall 2009 106 Assessment Accommodations Accommodated Kits Braille Version Braille Version Student answers must be transferred into scannable answer document with completed student information and barcode label Student answers must be transferred into scannable answer document with completed student information and barcode label

107. Fall 2009 107 Assessment Accommodations Accommodated Kits Braille Version Braille Version Braille materials can only be ordered by telephone at 877-560-8378 option 2 Braille materials can only be ordered by telephone at 877-560-8378 option 2

108. Fall 2009 108 Assessment Accommodations Accommodated Kits Enlarged Print Kit includes Enlarged Print Kit includes Enlarged print Form 1 test booklet Enlarged print Form 1 test booklet Regular print Form 1 test booklet Regular print Form 1 test booklet Grade 3 - combined test booklet/answer document Grade 3 - combined test booklet/answer document

109. Fall 2009 109 Assessment Accommodations Accommodated Kits Enlarged Print Version Enlarged Print Version Student answers must be transferred into scannable answer document with completed student information and barcode label Student answers must be transferred into scannable answer document with completed student information and barcode label

110. Fall 2009 110 Assessment Accommodations Accommodated Kits Audio (CD) kit includes Audio (CD) kit includes CD version of Form 1 CD version of Form 1 Form 1 test booklet Form 1 test booklet Grade 3 - combined test booklet/answer document Grade 3 - combined test booklet/answer document

111. Fall 2009 111 Assessment Accommodations Accommodated Kits Audio (CD) version Audio (CD) version Can be administered in small groups of up to 5 students if each student has own headset Can be administered in small groups of up to 5 students if each student has own headset Otherwise, administered individually Otherwise, administered individually Not available for reading or writing tests Not available for reading or writing tests

112. Fall 2009 112 Assessment Accommodations Accommodated Kits English, Arabic, or Spanish Video (DVD) kit includes English, Arabic, or Spanish Video (DVD) kit includes DVD version of Form 1 DVD version of Form 1 Form 1 test booklet Form 1 test booklet Grade 3 - combined test booklet/answer document Grade 3 - combined test booklet/answer document

113. Fall 2009 113 Assessment Accommodations Accommodated Kits Video (DVD) version may be administered in small groups of up to 5 students Video (DVD) version may be administered in small groups of up to 5 students Additional Form 1 test booklets may need to be ordered Additional Form 1 test booklets may need to be ordered Not available for reading or writing tests Not available for reading or writing tests

114. Fall 2009 114 Assessment Accommodations Accommodated Kits Purpose of the video accommodation is to help students find and keep their place in the test booklet – not read the assessment from the screen Purpose of the video accommodation is to help students find and keep their place in the test booklet – not read the assessment from the screen

115. Fall 2009 115 Assessment Accommodations Accommodated Kits Reader Script kit includes Reader Script kit includes Reader Script (scripted version of test) Reader Script (scripted version of test) Form 1 test booklet Form 1 test booklet Grade 3 - combined test booklet/answer document Grade 3 - combined test booklet/answer document

116. Fall 2009 116 Assessment Accommodations Accommodated Kits Reader Script version may be administered in small groups of up to 5 students Reader Script version may be administered in small groups of up to 5 students Additional Form 1 test booklets may need to be ordered Additional Form 1 test booklets may need to be ordered Not available for reading or writing tests Not available for reading or writing tests

117. Fall 2009 117 Assessment Accommodations Multiple Day Testing Standard accommodation for students who require extended time and who take the test over multiple days Standard accommodation for students who require extended time and who take the test over multiple days IEP or IEP or Section 504 Plan or Section 504 Plan or ELL Plan ELL Plan

118. Fall 2009 118 Assessment Accommodations Multiple Day Testing Form 1 not required Form 1 not required Use test form assigned to school Use test form assigned to school Fill in Multiple Day Testing circle under Standard Accommodations on answer document Fill in Multiple Day Testing circle under Standard Accommodations on answer document

119. Fall 2009 119Questions? Fax in questions: 734-334-1857 Fax in questions: 734-334-1857 Email questions: answers@resa.net Email questions: answers@resa.netanswers@resa.net

120. Fall 2009 120 Tina Foote OEAA Secure Site Technician FooteT@Michigan.gov www.Michigan.gov/OEAA-Secure Using the OEAA Secure Site

121. Fall 2009 121 OEAA Secure Site Announcement page Contains important messages in relation to the OEAA Secure Site Contains important messages in relation to the OEAA Secure Site Contains important deadlines and dates in relation to tasks on the OEAA Secure Site Contains important deadlines and dates in relation to tasks on the OEAA Secure Site Contains information for all assessments Contains information for all assessments

122. Fall 2009 122 OEAA Secure Site Additional Material Orders Check with district coordinator Check with district coordinator Only district level user can order Only district level user can order

123. Fall 2009 123 OEAA Secure Site Additional Material Orders Click on Addl Material Orders from the left Click on Addl Material Orders from the left Select shipping destination Select shipping destination Braille Orders – state user only Braille Orders – state user only Using Day 1 field for math, science, and social studies Using Day 1 field for math, science, and social studies

124. Fall 2009 124 OEAA Secure Site Additional Material Orders

125. Fall 2009 125 OEAA Secure Site Order Summary/Tracking Click on Order Summary/Tracking from the left. Click on Order Summary/Tracking from the left. Report button creates a printable report of all orders displayed. Report button creates a printable report of all orders displayed.

126. Fall 2009 126 OEAA Secure Site Order Summary/Tracking Available when tracking your order/shipment: Available when tracking your order/shipment: Order Detail for each order Order Detail for each order Current status of ordered Current status of ordered Date shipped Date shipped Tracking number with link to track the package(s) through the shipping vendor i.e. FedEx or UPS Tracking number with link to track the package(s) through the shipping vendor i.e. FedEx or UPS

127. Fall 2009 127 OEAA Secure Site Barcode Labels All answer documents must have a barcode label All answer documents must have a barcode label Home school students Home school students Students must be identified for testing Students must be identified for testing Click on Barcode Label from the menu at the left Click on Barcode Label from the menu at the left

128. Fall 2009 128 OEAA Secure Site Barcode Labels

129. Fall 2009 129 OEAA Secure Site Barcode Labels

130. Fall 2009 130 OEAA Secure Site Barcode Labels All answer documents must have a barcode label All answer documents must have a barcode label Print with a laser printer, not inkjet Print with a laser printer, not inkjet Specific to student, school and test cycle Specific to student, school and test cycle

131. Fall 2009 131 OEAA Secure Site Barcode Labels Cannot use previous years Cannot use previous years Cannot use from other test cycles, i.e. MI-Access Cannot use from other test cycles, i.e. MI-Access Reprint damaged labels Reprint damaged labels Ensure barcode label matches students name at top Ensure barcode label matches students name at top

132. Fall 2009 132 OEAA Secure Site Tested Roster Very important!! Very important!! Last chance to identify errors and report them Last chance to identify errors and report them Did I mention this is very important!! Did I mention this is very important!!

133. Fall 2009 133 OEAA Secure Site Tested Roster Verify all answer documents received Verify all answer documents received Verify no duplicate records Verify no duplicate records Verify students are listed in building where they tested Verify students are listed in building where they tested Verify student demographics Verify student demographics How do you change them? How do you change them?

134. Fall 2009 134 OEAA Secure Site Tested Roster Reports and AYP file created from this data Reports and AYP file created from this data Out-of-Level Out-of-Level Prohibitive Behavior Prohibitive Behavior Non-Standard Accommodation Non-Standard Accommodation

135. Fall 2009 135 OEAA Secure Site Tested Roster

136. Fall 2009 136 OEAA Secure Site Not Tested Start getting prepared now Start getting prepared now Select reason student did not test Select reason student did not test Needed for federal reporting and AYP Needed for federal reporting and AYP

137. Fall 2009 137 OEAA Secure Site Report Printing Options Selected at a district level Selected at a district level Two options: Two options: All reports All reports Green – individual student report, student record labels and parent reports Green – individual student report, student record labels and parent reports Defaults to Green option Defaults to Green option

138. Fall 2009 138 OEAA Secure Site Report Printing Options

139. Fall 2009 139 OEAA Secure Site OEAA Secure Site User Manual OEAA Secure Site User Manual Located on log in page before logging in Located on log in page before logging in Located at bottom of Announcement page after logging in Located at bottom of Announcement page after logging in

140. Fall 2009 140 OEAA Secure Site Contact us at oeaa@michigan.gov Contact us at oeaa@michigan.gov oeaa@michigan.gov Contact us at 877-560-8378 and press option 2 for MEAP Contact us at 877-560-8378 and press option 2 for MEAP

141. Fall 2009 141 Receipt and Return of Assessment Materials Chris McCown Project Manager Measurement Incorporated

142. Fall 2009 142 Measurement Incorporated Printing, distribution, scoring, and reporting contractor for MEAP Printing, distribution, scoring, and reporting contractor for MEAP aka MEAP Scoring Services aka MEAP Scoring Services 3 rd year of a 3-year contract, but... 3 rd year of a 3-year contract, but...

143. Fall 2009 143 Overview When and how youll receive your materials When and how youll receive your materials How to return your materials after testing How to return your materials after testing

144. Fall 2009 144 Delivery Dates Materials delivered via FedEx Ground beginning Sept. 22 nd Materials delivered via FedEx Ground beginning Sept. 22 nd All materials delivered by Sept. 27 th All materials delivered by Sept. 27 th

145. Fall 2009 145 Shipped Separately! From Measurement Inc. From Measurement Inc. Test booklets Test booklets Accommodated materials Accommodated materials Ancillary materials Ancillary materials Printed Pre-ID labels Printed Pre-ID labels

146. Fall 2009 146 Shipped Separately! From Data Recognition Corp. From Data Recognition Corp. Answer documents Answer documents Grade 3 test booklets Grade 3 test booklets

147. Fall 2009 147 Receipt of Materials Orders are packed by school Orders are packed by school Boxes containing packing lists will be marked with a sticker Boxes containing packing lists will be marked with a sticker Inventory your shipments when you receive them! Inventory your shipments when you receive them!

148. Fall 2009 148 Receipt of Materials FedEx shipping labels will include: FedEx shipping labels will include: School name School name Box number, e.g. 1 of x, 2 of x, etc. Box number, e.g. 1 of x, 2 of x, etc.

149. Fall 2009 149

150. Fall 2009 150 Shrink-wrapping Test booklets, answer documents, some ancillary materials are shrink-wrapped Test booklets, answer documents, some ancillary materials are shrink-wrapped Cover sheets show secure material info for items w/in the shrink pack Cover sheets show secure material info for items w/in the shrink pack

151. Fall 2009 151 Packing List in Box 1 Packing List in Box 1 Security List in Box 1 Security List in Box 1 Box List in each box Box List in each box Shipments from Measurement Incorporated

152. Fall 2009 152 Shipments from Measurement Incorporated Printed Pre-ID labels will be in order by Printed Pre-ID labels will be in order by Grade Grade Subject Subject Class/Group Class/Group Last name Last name

153. Fall 2009 153 MEAP Fact: It takes 4 weeks to pack the initial orders for MEAP It takes 4 weeks to pack the initial orders for MEAP

154. Fall 2009 154 Shipments from Data Recognition Corporation White boxes White boxes Packing/Security Lists in last box Packing/Security Lists in last box Answer docs w/Pre-ID information will be in order by grade, subject, class/group, last name Answer docs w/Pre-ID information will be in order by grade, subject, class/group, last name

155. Fall 2009 155 Shipments from Data Recognition Corporation Problems with answer doc shipment? Problems with answer doc shipment? Call Measurement Incorporated Call Center at 877-560-8378 and press option 2 Call Measurement Incorporated Call Center at 877-560-8378 and press option 2

156. Fall 2009 156 MEAP Facts: 131 million pages of test booklets printed! 131 million pages of test booklets printed! Print vendor uses paper from tree farms Print vendor uses paper from tree farms

157. Fall 2009 157 Need more? Districts receive an overage of most materials Districts receive an overage of most materials Exhaust district overage first Exhaust district overage first Place additional orders via OEAA Secure Site Place additional orders via OEAA Secure Site

158. Fall 2009 158 Wheres my order? Order history and shipments may be tracked via OEAA Secure Site Order history and shipments may be tracked via OEAA Secure Site

159. Fall 2009 159 Before Testing Review manuals Review manuals Stress SECURITY Stress SECURITY Know school and district codes Know school and district codes

160. Fall 2009 160 During Testing No. 2 pencil No. 2 pencil Demographics page is completed correctly Demographics page is completed correctly Form number is recorded correctly Form number is recorded correctly

161. Fall 2009 161 During Testing All answer docs have correct Pre-ID information All answer docs have correct Pre-ID information Handle with care! Handle with care!

162. Fall 2009 162

163. Fall 2009 163 Return of Materials Follow instructions in manuals Follow instructions in manuals Return materials as soon as possible after testing Return materials as soon as possible after testing Two returns? Two returns?

164. Fall 2009 164 What do I return? Scorable : Scorable : Used answer docs Used answer docs Used Grade 3 answer docs Used Grade 3 answer docs

165. Fall 2009 165 What do I return? Non-scorable: Non-scorable: Used and unused test booklets Used and unused test booklets Used and unused accommodated media Used and unused accommodated media Unused Grade 3 answer documents Unused Grade 3 answer documents

166. Fall 2009 166

167. Fall 2009 167 Returning Scorable Materials Sort answer docs into stacks by subject, grade, and form Sort answer docs into stacks by subject, grade, and form No sticky notes! No sticky notes! No paper clips! No paper clips! Really, Really Important!

168. Fall 2009 168 School/Grade Header Place a completed School/Grade Header Sheet on top of each stack of answer docs Place a completed School/Grade Header Sheet on top of each stack of answer docs

169. Fall 2009 169

170. Fall 2009 170

171. Fall 2009 171 MEAP Fact: 30.5 million pages of answer documents printed! 30.5 million pages of answer documents printed!

172. Fall 2009 172 Returning Scorable Materials No sticky notes! Really. No sticky notes! Really. No white out transcribe into new answer document No white out transcribe into new answer document Poor erasures transcribe into new answer document Poor erasures transcribe into new answer document

173. Fall 2009 173 Returning Scorable Materials Dont store a used answer doc inside a test booklet! Dont store a used answer doc inside a test booklet! Scorable materials returned in a non-scorable box? Scorable materials returned in a non-scorable box?

174. Fall 2009 174 Class/Group ID Sheet Links a teacher name in a school to up to SIX four-digit numbers. Links a teacher name in a school to up to SIX four-digit numbers. Numbers must be unique to school. Numbers must be unique to school. Four-digit numbers can be applied to any answer doc. Four-digit numbers can be applied to any answer doc.

175. Fall 2009 175

176. Fall 2009 176 Special Handling Word-processed pages and additional paper Word-processed pages and additional paper ID info on all additional pages ID info on all additional pages Place within students answer doc Place within students answer doc Place in the orange Special Handling Envelope Place in the orange Special Handling Envelope

177. Fall 2009 177 MEAP Facts: It takes 3 weeks to pack all the accommodated materials into kits It takes 3 weeks to pack all the accommodated materials into kits 140,000 plastic bags 140,000 plastic bags

178. Fall 2009 178 Special Handling Write Do Not Score on the first page on any answer doc that should not be scored Write Do Not Score on the first page on any answer doc that should not be scored Do not return biohazardous materials! Transcribe into new answer doc. Do not return biohazardous materials! Transcribe into new answer doc.

179. Fall 2009 179 Return Kits Return instructions Return instructions FedEx Airbills FedEx Airbills Blue scorable and green non-scorable adhesive labels for boxes Blue scorable and green non-scorable adhesive labels for boxes

180. Fall 2009 180 Fed Ex Airbill One Airbill per shipment! One Airbill per shipment! Airbill goes with Box 1 Airbill goes with Box 1 Dont tamper with pre- printed info on Airbill - including class of service! Dont tamper with pre- printed info on Airbill - including class of service!

181. Fall 2009 181

182. Fall 2009 182 FedEx Multiple-Piece Shipment Labels FedEx will apply Multiple- Piece Shipment labels to the remaining boxes FedEx will apply Multiple- Piece Shipment labels to the remaining boxes Stickers with tracking numbers! Stickers with tracking numbers!

183. Fall 2009 183 FedEx Multiple-Piece Shipment Labels

184. Fall 2009 184 FedEx Call 1-800-GoFedEx to schedule a pickup Call 1-800-GoFedEx to schedule a pickup Call by 2:30 pm for same- day pickup Call by 2:30 pm for same- day pickup

185. Fall 2009 185 DVDs To play a DVD on a PC, youll need... To play a DVD on a PC, youll need... DVD drive (hardware) DVD drive (hardware) Media player with MPEG-2 decoder (software) Media player with MPEG-2 decoder (software)

186. Fall 2009 186 Measurement Incorporated Call Center Contact Info Phone: 877-560-8378 and press option 2 Phone: 877-560-8378 and press option 2 Email: OEAA@Michigan.gov Email: OEAA@Michigan.govOEAA@Michigan.gov

187. Fall 2009 187 Measurement Incorporated Call Center Contact Info In Oct. 2009, over 2,700 calls were fielded by the call center.

188. Fall 2009 188 Fall 2010 MEAP Briefing DVD Copies Available: $10.00 + $4.00 S&H Contact: Brenda Hose at 734-334-1437 hoseb@resa.net

189. Fall 2009 189 Questions? Fax in questions: 734-334-1857 Fax in questions: 734-334-1857 Email questions: answers@resa.net Email questions: answers@resa.netanswers@resa.net