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MEAP-Access Webcast September 13, 2011. 2 Jim Griffiths Manager, Administration and Reporting Office of Standards & Assessment Welcome and Introductions.

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Presentation on theme: "MEAP-Access Webcast September 13, 2011. 2 Jim Griffiths Manager, Administration and Reporting Office of Standards & Assessment Welcome and Introductions."— Presentation transcript:

1 MEAP-Access Webcast September 13, 2011

2 2 Jim Griffiths Manager, Administration and Reporting Office of Standards & Assessment Welcome and Introductions

3 3 New Name for OEAA Bureau of Assessment & Accountability BAA Office of Standards & Assessment OSA Office of Psychometrics, Accountability, Research & Evaluation - OPARE Office of Assessment Business Operations - OABO

4 4 Welcome and Introductions The presenters are: Jim Griffiths– OSA Manager, Administration and Reporting Ramona Moore – Measurement INC. Project Manager Tina Foote – OPARE Secure Site Analyst

5 5 Welcome and Introductions Linda Howley – OSA Assessment Consultant for Students with Disabilities Joanne Winkelman – OSE-EIS Policy Coordinator Dan Evans - OSA Analyst, Administration & Reporting

6 6 Submitting Questions Email: answers@resa.netanswers@resa.net View any time at: www.MIstreamnet.comwww.MIstreamnet.com

7 7Agenda Assessment Background Assessment Background Test Design Test Design Accommodations Accommodations Student Selection and Eligibility (MOPLS) Student Selection and Eligibility (MOPLS) Secure Site Secure Site Receiving & Returning Materials Receiving & Returning Materials Accountability Accountability Common Administration Errors Common Administration Errors Questions & Answers Questions & Answers

8 8 In April of 2007, the U.S. Department of Education issued regulations describing Alternative Assessments based on Modified Achievement Standards (AA-MAS). Under NCLB and IDEA this is referred to as the 2% Regulation. MEAP-Access Background

9 9 The 2% regulation permits a state to develop an assessment aligned with modified academic achievement standards that cover the same Grade Level Content Expectations (GLCEs) as the general assessment. MEAP-Access Background

10 10 This is the first step toward improving access to grade-level assessments in Reading/Writing and Mathematics for student with disabilities in grades 3-8 who are currently receiving grade-level instruction. MEAP-Access Background

11 11 MEAP-Access Pilot – Winter 2009 MEAP-Access Operational Test – Fall 09 –Not enough students participated in fall 2009 to conduct standard setting –low scores –items not modified enough MEAP-Access Background

12 12 The decision was made to delay the next operational administration of MEAP-Access until Fall 2011 to allow for further study and development to prepare for the next operational administration. MEAP-Access Background

13 13 Educator and stakeholder committees drafted test item modification guidelines. Educator and stakeholder committees drafted test item modification guidelines. Cognitive labs conducted around the state with students and teachers to study the new modified items Cognitive labs conducted around the state with students and teachers to study the new modified items MEAP-Access items embedded on MEAP and MI-Access (FI) tests as a embedded items – Fall 2010 MEAP-Access items embedded on MEAP and MI-Access (FI) tests as a embedded items – Fall 2010 MEAP-Access Operational Test Fall 2011 MEAP-Access Operational Test Fall 2011 MEAP-Access Background

14 14 Assessment Continuum MEAP-Access helps to complete the assessment continuum MEAP MEAP MEAP (with accommodations) MEAP (with accommodations) MEAP-Access MEAP-Access MEAP-Access (with accommodations) MEAP-Access (with accommodations) MI-Access (FI, SI, and P) MI-Access (FI, SI, and P)

15 15 Assessment Continuum

16 16 Submitting Questions Email: answers@resa.netanswers@resa.net View any time at: www.MIstreamnet.comwww.MIstreamnet.com

17 17 Linda Howley Assessment Consultant for Student with Disabilities Of fice of Standards & Assessment Test Design

18 18 MEAP-Access features: Fewer items on the assessments Fewer items on the assessments 3 answer choices per item 3 answer choices per item Segmented passages Segmented passages Passage introductions Passage introductions Use of Graphics Use of Graphics Reduced reading load and complexity Reduced reading load and complexity Test Design

19 19 Grades 3 – 8 Reading Grades 3 – 8 Reading Grades 4 & 7Writing Grades 4 & 7Writing Grades 3 – 8Mathematics Grades 3 – 8Mathematics MEAP-Access will be administered during the MEAP assessment window. (October 11-28, 2011) Test Design

20 20 Sample Booklet for Mathematics Test Design

21 21 Mathematic s Grades 3-8 45 multiple choice items (3 answer choices) 45 multiple choice items (3 answer choices) Two parts in one test booklet Two parts in one test booklet Part 1 – 20 items, Part 2 – 25 items Part 1 – 20 items, Part 2 – 25 items Calculator use allowed on all items Calculator use allowed on all items Test Design

22 22 MEAP-Access sample item Test Design

23 23 Sample Booklet for Reading Test Design

24 24 Reading Grades 3-8 4 Reading selections, each with 8 multiple choice (MC) items 4 Reading selections, each with 8 multiple choice (MC) items 11 Independent word study mc items 11 Independent word study mc items Test Design

25 25 Reading Grades 3-8 Two days, two test booklets Day one – 3 parts Day one – 3 parts 2 Reading selections with 8 MC items each 2 Reading selections with 8 MC items each 11 Independent word study MC items 11 Independent word study MC items Day two – 2 parts Day two – 2 parts 2 Reading selections with 8 MC items each 2 Reading selections with 8 MC items each Test Design

26 26 Passage Introduction Sample Test Design

27 27 MEAP-Access Sample Passage Test Design

28 28 MEAP-Access sample items Test Design

29 29 Sample Booklet for Writing Test Design

30 30 Writing Grades 4 and 7 –3 Writing prompts –15 Independent multiple choice items Test Design

31 31 Writing Grades 4 and 7 Two days, two test booklets –Day one – 2 parts 2 Writing prompts 2 Writing prompts –Day two – 2 parts 1 Writing prompt 1 Writing prompt 15 Independent MC items 15 Independent MC items Test Design

32 32 Sample Writing Prompt Write about: Trying Something New Life offers many opportunities or chances to try new things. Sometimes people are afraid to try something new. Do only one of the following: write a story about a time when you tried something new OR write a story about a time someone you know tried something new Test Design

33 33 Writing Grades 4 and 7 Will use same writing rubric as MEAP Will use same writing rubric as MEAP Separate rangefinding conducted with teachers across the state Separate rangefinding conducted with teachers across the state Test Design

34 Accommodations

35 35 Accommodations All decisions about which accommodations a student needs must: be made by the IEP Team be made by the IEP Team be documented in the students IEP by content area be documented in the students IEP by content area reflect what the student routinely uses or responds to during instruction reflect what the student routinely uses or responds to during instruction

36 36 Accommodations All accommodations currently available for MEAP assessments are also available for the MEAP-Access. All accommodations currently available for MEAP assessments are also available for the MEAP-Access. Calculators are allowed on all parts of MEAP-Access mathematics test. Calculators are allowed on all parts of MEAP-Access mathematics test.

37 37 Assessment start dates are the same as MEAP by content area Assessment start dates are the same as MEAP by content area Time may be extended through the end of the testing window (10-28-11) to complete the assessment Time may be extended through the end of the testing window (10-28-11) to complete the assessment Students must finish one part in one sitting Students must finish one part in one sitting Accommodations

38 38 Accommodations Calendar of assessment dates

39 39 Accommodations Use of any accommodations should be marked in box 2 of the students answer document, except for Universal Accommodations

40 40 Accommodated Materials –Braille –Enlarged Print –Reader Scripts (Math) –Audio CDs (Math) Accommodations

41 41 Submitting Questions Email: answers@resa.netanswers@resa.net View any time at: www.MIstreamnet.comwww.MIstreamnet.com

42 42 Joanne Winkelman Policy Coordinator Of fice of Special Education and Early Intervention Services Student Selection and Eligibility

43 43 Eligibility Criteria Student must have current IEP; Student must have current IEP; IEP must include goals based on Michigans Grade Level Content Expectations (GLCEs) for the grade in which the student is enrolled;

44 44 Student must have access to and instruction in grade-level content for the grade in which the student is enrolled; Student must have access to and instruction in grade-level content for the grade in which the student is enrolled; Eligibility Criteria

45 45 IEP Team is reasonably certain student will not achieve grade-level standards at the same proficiency level as their peers, in the year covered by the IEP; IEP Team is reasonably certain student will not achieve grade-level standards at the same proficiency level as their peers, in the year covered by the IEP; Eligibility Criteria

46 46 Objective evidence demonstrates that the students disability has precluded the student from achieving grade-level standards at the same level of proficiency as their peers; Objective evidence demonstrates that the students disability has precluded the student from achieving grade-level standards at the same level of proficiency as their peers; Eligibility Criteria

47 47 Students lack of progress must be determined using multiple objectives and valid measures of the students academic achievement over time. Students lack of progress must be determined using multiple objectives and valid measures of the students academic achievement over time. Eligibility Criteria

48 48 Assessment Decision Flowchart

49 49 Decision-Making Worksheet

50 50 Decision-Making Worksheet

51 51 Statewide Assessment Guidelines found on web page

52 52 Assessment Selection Guidelines Michigan Online Professional Learning System (MOPLS) and Statewide Assessment Selection Guidelines (ASG) online program acts as companion to the printed manual available for download from the BAA site Michigan Online Professional Learning System (MOPLS) and Statewide Assessment Selection Guidelines (ASG) online program acts as companion to the printed manual available for download from the BAA site Updated for 2011-12 school year Updated for 2011-12 school year Link to manual www.michigan.gov/meap- access Link to manual www.michigan.gov/meap- accesswww.michigan.gov/meap- accesswww.michigan.gov/meap- access

53 53 MOPLS A primary objective of MOPLS is to be an online trainer for educators. A primary objective of MOPLS is to be an online trainer for educators. The subject areas for the learning modules include: The subject areas for the learning modules include: Reading and Writing Reading and Writing Mathematics Mathematics Guidelines For Determining Participation In State Assessments Guidelines For Determining Participation In State Assessments

54 54 A key underpinning of MOPLS is to provide access to Michigans Reading/ Writing and Mathematic GLCEs A key underpinning of MOPLS is to provide access to Michigans Reading/ Writing and Mathematic GLCEs MOPLS is located at Michigan LearnPort hosted by Michigan Virtual University at http://mi.learnport.org/. MOPLS is located at Michigan LearnPort hosted by Michigan Virtual University at http://mi.learnport.org/. http://mi.learnport.org/ Registration is free. Registration is free. MOPLS

55 55MOPLS

56 56 Submitting Questions Email: answers@resa.netanswers@resa.net View any time at: www.MIstreamnet.comwww.MIstreamnet.com

57 BAA Secure Site Tina Foote Secure Site Analyst Office of Psychometrics, Accountability, Research & Evaluation (OPARE)

58 58 BAA Secure Site Address www.michigan.gov/baa-secure

59 59 BAA Secure Site Announcement page Contains important messages in relation to the BAA Secure Site Contains important messages in relation to the BAA Secure Site Contains important deadlines and dates regarding the BAA Secure Site Contains important deadlines and dates regarding the BAA Secure Site Contains information for all assessments Contains information for all assessments

60 60 BAA Secure Site Additional Material Orders Always check with district coordinator Always check with district coordinator District or school level user can place an additional order District or school level user can place an additional order Click on Addl Material Orders from the left Click on Addl Material Orders from the left

61 61 BAA Secure Site Additional Material Orders Braille orders, call 877-560-8378 and press option 2 Braille orders, call 877-560-8378 and press option 2 Kits include one answer document, test booklet and assessment administrator booklet for braille Kits include one answer document, test booklet and assessment administrator booklet for braille First time orders do not need to order ancillary materials, i.e. return of materials kit, header sheets, etc. First time orders do not need to order ancillary materials, i.e. return of materials kit, header sheets, etc. Orders shipped to either school or district coordinator Orders shipped to either school or district coordinator

62 62 BAA Secure Site Order Summary/Tracking Click on Order Summary/Tracking from the left. Click on Order Summary/Tracking from the left. Available to track your order and shipment: Available to track your order and shipment: Order Detail for each orderOrder Detail for each order Current status of orderCurrent status of order Date shippedDate shipped Tracking number with link to track the package(s) through the shipping vendor i.e. FedexTracking number with link to track the package(s) through the shipping vendor i.e. Fedex

63 63 BAA Secure Site Order Summary/Tracking

64 64 BAA Secure Site Barcode Labels All answer documents must have a barcode label! All answer documents must have a barcode label! Must be the correct student label Must be the correct student label Home school students Home school students Students must be pre-identified for testing Students must be pre-identified for testing Click on Barcode Label from the menu at the left Click on Barcode Label from the menu at the left

65 65 BAA Secure Site Barcode Labels

66 66 BAA Secure Site Barcode Labels

67 67 BAA Secure Site Barcode Labels All answer documents must have a barcode label! All answer documents must have a barcode label! Print with a laser printer, not inkjet Print with a laser printer, not inkjet Specific to student, school, and test cycle Specific to student, school, and test cycle

68 68 BAA Secure Site Barcode Labels Cannot use from other assessments, i.e. MI-Access or MEAP Cannot use from other assessments, i.e. MI-Access or MEAP Reprint damaged labels Reprint damaged labels Ensure barcode label matches students name at top Ensure barcode label matches students name at top

69 69 BAA Secure Site Student Demographics Demographics such as, ethnicity, special education, economically disadvantaged etc. will be loaded from MSDS by BAA Demographics such as, ethnicity, special education, economically disadvantaged etc. will be loaded from MSDS by BAA Demographics will come from the fall file uploaded and any following Student Record Maintenance Records Demographics will come from the fall file uploaded and any following Student Record Maintenance Records

70 70 BAA Secure Site Student Demographics BAA will use demographics with an as of date of October 28 or prior but must be submitted in MSDS by December 5 BAA will use demographics with an as of date of October 28 or prior but must be submitted in MSDS by December 5 Important to work with the district MSDS person to ensure demographics are accurate by deadlines Important to work with the district MSDS person to ensure demographics are accurate by deadlines

71 71 BAA Secure Site Student Demographics Demographics cannot be updated or changed on the BAA Secure Site. Demographics cannot be updated or changed on the BAA Secure Site. Watch for the Expected to Test Report available on the BAA Secure Site to assist in reviewing demographics. Watch for the Expected to Test Report available on the BAA Secure Site to assist in reviewing demographics. Dont forget the special education flag! Dont forget the special education flag! Over 450 students did not count last year because someone forgot to flag them as special education.

72 72 BAA Secure Site Student Demographics Check the BAA Secure Site Manual for list of demographics to be updated using MSDS data Check the BAA Secure Site Manual for list of demographics to be updated using MSDS data UICs must be resolved UICs must be resolved

73 73 BAA Secure Site Tested Roster Very important!! Very important!! Approximately 3 weeks after return material deadline Approximately 3 weeks after return material deadline Last chance to identify problems and report them Last chance to identify problems and report them

74 74 BAA Secure Site Tested Roster Verify all answer documents received Verify all answer documents received Verify no duplicate records Verify no duplicate records Verify students are listed in building where they tested Verify students are listed in building where they tested Verify student demographics Verify student demographics How do you change them? How do you change them?

75 75 BAA Secure Site Tested Roster Out-of-Level Out-of-Level Prohibitive Behavior Prohibitive Behavior Non-Standard Accommodation Non-Standard Accommodation Special Education Special Education Reports and AYP file created from this data Reports and AYP file created from this data

76 76 BAA Secure Site Tested Roster

77 77 BAA Secure Site Not Tested Start preparing now! Start preparing now! Available after reporting Available after reporting Select reason student did not test Select reason student did not test Needed for federal reporting and AYP Needed for federal reporting and AYP

78 78 BAA Secure Site Report Printing Options Selected at a district level Selected at a district level Two options: Two options: All reports All reports Green – individual student report, student record labels and parent reports Green – individual student report, student record labels and parent reports Defaults to Green option Defaults to Green option

79 79 BAA Secure Site Report Printing Options

80 80 BAA Secure Site Summary School or district level users orders additional materials if needed School or district level users orders additional materials if needed Check with district coordinator FIRST! Check with district coordinator FIRST! Shipped to the school or district Shipped to the school or district All answer documents MUST have a barcode label!! All answer documents MUST have a barcode label!! If not fees will be assessed If not fees will be assessed Reports will not available until fees are paid Reports will not available until fees are paid

81 81 BAA Secure Site Summary Work with the district MSDS person to ensure demographics are accurate in MSDS by the deadline Work with the district MSDS person to ensure demographics are accurate in MSDS by the deadline If not identified as special education – considered not tested If not identified as special education – considered not tested As of date October 28, 2011 submitted by December 5 As of date October 28, 2011 submitted by December 5

82 82 BAA Secure Site Summary Tested Roster Tested Roster Must review Must review Not Tested Not Tested Start preparing now Start preparing now Report Printing Options Report Printing Options

83 83 BAA Secure Site BAA Secure Site User Manual BAA Secure Site User Manual Located on log in page Located on log in page Located at bottom of Announcement page after logging in Located at bottom of Announcement page after logging in Contact us at baa@michigan.gov Contact us at baa@michigan.gov Contact us at 877-560-8378 and press option 2 for MEAP-Access Contact us at 877-560-8378 and press option 2 for MEAP-Access

84 84 Submitting Questions Email: answers@resa.netanswers@resa.net View any time at: www.MIstreamnet.comwww.MIstreamnet.com

85 85 Receipt and Return of Assessment Materials Ramona Moore Project Manager Measurement Incorporated

86 86 Measurement Incorporated Printing, distribution, scoring, and reporting contractor for MEAP-Access Printing, distribution, scoring, and reporting contractor for MEAP-Access 1 st year of the contract 1 st year of the contract

87 87 Overview When and how youll receive your materials When and how youll receive your materials How to return your materials after testing How to return your materials after testing

88 88 Delivery Dates Materials delivered via FedEx Ground beginning Sept. 21 st Materials delivered via FedEx Ground beginning Sept. 21 st All materials delivered by Sept. 29 th All materials delivered by Sept. 29 th

89 89 Receipt of Materials Orders are packed by school Orders are packed by school Boxes containing packing lists will be marked with a sticker Boxes containing packing lists will be marked with a sticker Inventory your shipments immediately after receiving them! Inventory your shipments immediately after receiving them!

90 90 Receipt of Materials FedEx shipping labels will include: –School name –Box number, e.g. 1 of x, 2 of x, etc.

91 91

92 92 Receipt of Materials MEAP-Access boxes will be identified with a green box label

93 93 Packing List in Box 1 Packing List in Box 1 Security List in Box 1 Security List in Box 1 Box List in each box Box List in each box Shipments from Measurement Incorporated

94 94 Shipments from Measurement Incorporated For student pre-identified by September 15, printed Pre-ID labels will be in the order by –Grade –Subject –Class/Group –Last name

95 95 MEAP-Access Fact: The total number of pages printed for test booklets is 2,296,000!

96 96 Before Testing Review manual Review manual Stress SECURITY Stress SECURITY Know school and district codes Know school and district codes

97 97 During Testing No. 2 pencil No. 2 pencil Demographics on answer document are completed correctly Demographics on answer document are completed correctly Form number is recorded correctly Form number is recorded correctly

98 98 During Testing All answer docs have correct Pre-ID label All answer docs have correct Pre-ID label Handle with care! Handle with care!

99 99

100 100 Return of Materials Follow instructions in manual Follow instructions in manual Return materials no later than November 2 to avoid possible late fees Return materials no later than November 2 to avoid possible late fees

101 101 What do I return? Scorable : –Used answer docs –Used Grade 3 answer docs

102 102 What do I return? Non-scorable: –Used and unused test booklets –Used and unused accommodated media –Unused Grade 3 answer documents

103 103 Material Return Check Sheet (page 98 of manual)

104 104 Returning Scorable Materials Sort answer docs into stacks by grade, subject, and form Sort answer docs into stacks by grade, subject, and form No sticky notes! No sticky notes! No paper clips! No paper clips! Really, Really Important!

105 105 School/Grade Header Place a completed School/Grade Header Sheet on top of each stack of answer documents Place a completed School/Grade Header Sheet on top of each stack of answer documents

106 106 School/Grade Header Sheet

107 107

108 108 MEAP-Access Fact: There are 17 different colors used to identify the different test materials and ancillary docs.

109 109 Returning Scorable Materials No sticky notes! Really. No sticky notes! Really. No white out transcribe onto new answer document No white out transcribe onto new answer document Poor erasures transcribe onto new answer document Poor erasures transcribe onto new answer document

110 110 Returning Scorable Materials Dont place a used answer documents inside a test booklet! Dont place a used answer documents inside a test booklet! Scorable materials returned in a non- scorable box? Scorable materials returned in a non- scorable box?

111 111 Class/Group ID Sheet Links a teacher name in a school to up to SIX four-digit numbers. Links a teacher name in a school to up to SIX four-digit numbers. Numbers must be unique to school. Numbers must be unique to school. Four-digit numbers can be applied to any answer document Four-digit numbers can be applied to any answer document

112 112

113 113 Special Handling Word-processed pages and additional paper –ID info on all additional pages –Place within students answer doc –Place in the blue Special Handling Envelope

114 114 Special Handling Write Do Not Score on the first page on any answer doc that should not be scored Write Do Not Score on the first page on any answer doc that should not be scored Do not return bio-hazardous materials! Transcribe onto new answer doc. Do not return bio-hazardous materials! Transcribe onto new answer doc.

115 115 Return Kits Return instructions Return instructions FedEx Airbills FedEx Airbills Lavender scorable and tan non- scorable adhesive labels for boxes Lavender scorable and tan non- scorable adhesive labels for boxes Return verification form Return verification form

116 116 Fed Ex Airbill One Airbill per shipment! One Airbill per shipment! Airbill goes with Box 1 Airbill goes with Box 1 Dont tamper with pre-printed info on Airbill - including class of service! Dont tamper with pre-printed info on Airbill - including class of service!

117 117

118 118 FedEx Multiple-Piece Shipment Labels FedEx will apply Multiple-Piece Shipment labels to the remaining boxes FedEx will apply Multiple-Piece Shipment labels to the remaining boxes Stickers with tracking numbers! Stickers with tracking numbers!

119 119 FedEx Multiple-Piece Shipment Labels

120 120 FedEx Call 1-800-GoFedEx to schedule a pickup Call 1-800-GoFedEx to schedule a pickup Press 9 at How may I help you? Press 9 at How may I help you? Enter account # 999 999 933 to be transferred to a Premier Customer Service Rep. familiar with MEAP-Access Enter account # 999 999 933 to be transferred to a Premier Customer Service Rep. familiar with MEAP-Access Call by 2:30 pm for same-day pickup Call by 2:30 pm for same-day pickup

121 121 MEAP-Access Call Center & Contact Information Phone: 877-560-8378 option 2 Email: BAA@Michigan.gov AA@Michigan.gov

122 122 The furthest distance that MEAP-Access test materials will travel is over 1,100 miles.

123 Fees Dan Evans Assessment Analyst Administration & Reporting Office of Standards & Assessment

124 124 Fees for 2011 Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document. Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document. If a label cannot be affixed by the contractor, the document will not be scored. If a label cannot be affixed by the contractor, the document will not be scored.

125 125 Fee Schedule

126 Accountability

127 127 Accountability State Accreditation (school report cards) uses results from MME MME MEAP MEAP MEAP-Access MEAP-Access MI-Access MI-Access

128 128 Adequate Yearly Progress (AYP) uses results from MME MME MEAP MEAP MEAP-Access MEAP-Access MI-Access MI-Access Accountability

129 129 All students participating in MEAP- Access earning valid scores count towards 95% AYP participation requirement All students participating in MEAP- Access earning valid scores count towards 95% AYP participation requirement May count up to 2% of students across the district who score at the Proficiency level for AYP May count up to 2% of students across the district who score at the Proficiency level for AYP Accountability

130 130 2% Cap The cap does not limit the number of eligible students that can be assessed with MEAP-Access, only a limit on the number of proficient scores that can be counted in AYP calculations. The cap does not limit the number of eligible students that can be assessed with MEAP-Access, only a limit on the number of proficient scores that can be counted in AYP calculations. Accountability

131 The Most Common Administration Errors

132 132 Most Common Administration Errors Students NOT flagged as Special Education in MSDS Students NOT flagged as Special Education in MSDS Answer documents returned without barcode labels or wrong one Answer documents returned without barcode labels or wrong one Answer documents placed in non- scorable box Answer documents placed in non- scorable box

133 133 Students taking assessments not specified by the IEP Students taking assessments not specified by the IEP Answer document: Answer document: Does not have form number bubbled in and/or written in Does not have form number bubbled in and/or written in Returned outside of envelope or inside booklets Returned outside of envelope or inside booklets Answer documents not completed correctly Answer documents not completed correctly Most Common Administration Errors

134 134 Students taking out-of-level assessments (test form grade does not match MSDS grade) Students taking out-of-level assessments (test form grade does not match MSDS grade) Student answer documents returned under wrong or NO School Header sheet Student answer documents returned under wrong or NO School Header sheet Most Common Administration Errors

135 135 Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely) Counts for AMO/first-time orders not entered by appropriate district level personnel Test material not returned Large number of items ordered but not used Most Common Administration Errors

136 136 Tested Roster not being reviewed by many districts Tested Roster not being reviewed by many districts Counts for AMO/first-time orders not entered by appropriate district level personnel Counts for AMO/first-time orders not entered by appropriate district level personnel Most Common Administration Errors

137 137 Test administrators must fill in the Research Code I field in Box 1 of the student answer document according to the top performance level they believe the student being assessed will achieve, using the following guidelines. Research Code

138 138 For 2011, the BAA needs to use the Research Code I field to collect important data from test administrators regarding expected student performance on the test. Research Code

139 139 The data collected will: 1. be used to provide information for determining a possible set of cut scores for MEAP-Access, and 2. serve as a comparison to cut scores set during the formal, in-person standard setting process that will take place after the test is administered. Research Code

140 140 A performance level description guidance document will be posted later this month to the web page under Resources to assist with the decision. Test administrators may use the information there - along with what they already know about the students knowledge, abilities, and skills - to make their determinations. Research Code

141 141 If the test administrator believes the student being assessed has the knowledge, ability, and skills of a student in the: Research Code 1.top performance level, he or she should fill in the number 1 bubble. 2.middle performance level, fill in the number 2 bubble 3.bottom performance level, fill in the number 3 bubble

142 142 Important Communications BAA sends important emails to District Coordinators throughout the administration cycle. Ensure your contact information, particularly email address, is updated and accurate in EEM (Educational Entity Master).

143 143 Ensure your districts IT professional confirms you can receive these emails and attachments. Ensure your districts IT professional confirms you can receive these emails and attachments. Important Communications

144 144 Resources MEAP-Access web page MEAP-Access web page –(www.michigan.gov/meap-access) Statewide Assessment Selection Guidelines Manual Statewide Assessment Selection Guidelines Manual Test Administrator Manual Test Administrator Manual BAA fall web conference series BAA fall web conference series(www.michigan.gov/baa-learning) MOPLS (mi.learnport.org) MOPLS (mi.learnport.org)

145 145 Jim Griffiths Manager, Administration and Reporting Office of Standards & Assessment Comments & Questions

146 146 Future of MEAP-Access The future of MEAP-Access depends on several critical factors Did enough students test in order to conduct standard setting? (a big problem in fall 2009) Did enough students test in order to conduct standard setting? (a big problem in fall 2009) Sufficient number of reliable scores to set standards is key Sufficient number of reliable scores to set standards is key

147 147 Future of MEAP-Access If participation is low it could perhaps indicate Michigan does not need a 2% assessment If participation is low it could perhaps indicate Michigan does not need a 2% assessment

148 148 Questions

149 149 Contact Information Call 877-560-8378 Select option 2 baa@michigan.gov

150 150 Thank You! FAQ sheet is available on MEAP-Access webpage FAQ sheet is available on MEAP-Access webpage Archived Event at www.MIstreamnet.com Archived Event at www.MIstreamnet.com DVD copies for $10 plus $4 shipping DVD copies for $10 plus $4 shipping Brenda Hose at 734-334-1437 or hoseb@resa.net Brenda Hose at 734-334-1437 or hoseb@resa.net

151 MEAP-Access


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