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MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2012.

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Presentation on theme: "MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2012."— Presentation transcript:

1 MEAP Coordinator Briefing Bureau of Assessment and Accountability Fall 2012

2 2/4/ Welcome James A. Griffiths, Manager Assessment Administration and Reporting Gayle de Jong, MEAP Program Manager

3 Agenda Whats New Critical Reminders Accommodations BAA Secure Site Receiving and Returning Materials On-line Social Studies 2/4/2014 3

4 4 Whats New Test Administration Manuals (TAMs) have been revised to make them more user friendly. Important Dates, The MEAP Assessment Schedule and Calendar, and The Table of Estimated Test Lengths are now in the first 3 pages of the TAMs. Based on IEPs, Students may take one subject test with MEAP and another with MEAP-Access. There will be an On-line Social Studies Pilot for grades 6 and 9 for selected schools.

5 Whats New Test Administration Manual 2/4/2014 5

6 6 Whats New IMPORTANT MEAP DATES FOR FALL 2012

7 Whats New OCTOBER 2012 MondayTuesdayWednesdayThursdayFriday Reading Day 1 only Reading Day 2 only 1144 Writing Day 1 and Make-up Reading Day 1 or Make-up Reading Day 1 or 2 or Writing Day 1 15 Make-up Reading Day 1 or 2 or Writing Day 1 16 Mathematics 17 Writing Day 2 and Science Social Studies 18 Make-up any subject, as needed Make-up any subject, as needed 22 Make-up any subject, as needed 23 Make-up any subject, as needed Make-up any subject, as needed 25 Make-up any subject, as needed 26 Make-up any subject, as needed...but NO TESTING AFTER TODAY! LAST DAY TO SHIP Late fees and other penalties may be assessed if you ship after October 31. (On-line Social Studies ends November 7, 2012) 2/4/2014 7

8 8 MEAP Feedback: We are interested in feedback about student and test administrator experiences with the 2012 MEAP. After testing has been completed we would appreciate your responses to a survey found at: https://baameap.wufoo.com/forms/2012-meap- feedback-survey/ This link may be found on the MEAP website (Test Administration Manuals) at : Whats New

9 Test Manual The first section of the TAM focuses on information for coordinators and school/district administrators 2/4/2014 9

10 Whats New Test Manual The second section focuses on information for test administrators and accommodation providers 2/4/

11 Whats New Test Manual The third section contains the actual grade and subject specific directions for test administration. 2/4/

12 Whats New Test Manual, The Appendix: DVD Information Diagram for Packing Scorable Materials Sample Group/Grade Header Sheets OSA Security Compliance Return Verification Form Answer Document Return Checklist 2/4/

13 Whats New Administration Order of Test Parts Test parts for reading, writing, science and social studies must be administered in the specified order unless written permission for change from BAA is provided. 2/4/

14 Emergency Tests (Form 99) Emergency tests now include Reader Scripts for Math, Science and Social Studies Incidence reports can be found at the bottom of the BAA Secure Site announcements page 2/4/ Whats New

15 Critical Reminders Highlighters References to highlighters in the test directions have been removed due to problems with use on answer documents (still a universal accommodation ) 2/4/

16 Critical Reminders Requests for Off-Site Test Administration: Michigan has established policy that all students are tested at the school where they receive instruction. Occasionally, exceptions must be made to this policy, however the security guidance outlined in the Assessment Integrity Guide must be followed: ( _291950_7.pdf ) _291950_7.pdf Typical requests for off-site testing are due to seat time waiver programs, homebound students, and suspended or expelled students. 2/4/

17 Critical Reminders 2/4/ FORM NUMBERS Schools are assigned form numbers (1-5) Students must take all tests with the same form Form 1 is also used for the Accommodated Test

18 Critical Reminders Reader Scripts, CDs, DVDs and Enlarged Print are based on Form 1 Make sure to use a Form 1 test booklet 2/4/

19 Critical Reminders All test materials must be kept in one secure location within the school Test materials must be returned to this location daily 2/4/

20 Critical Reminders Make sure students complete the information at the top of the answer document Make sure every answer document has a bar code label that matches the student information at the top 2/4/

21 Critical Reminders Double check to be sure special education students take the correct tests and use the correct accommodations based on their IEPs 2/4/

22 Critical Reminders BAA recommends a full day of school on each initial testing day Schools must have written permission from BAA to alter the initial testing day schedule 2/4/

23 Critical Reminders Provide professional development for staff members 2/4/ This is your staff jumping for joy!

24 Critical Reminders The Appendix of the Test Administrator Manual provides a table to help schools organize and pack answer documents. 2/4/

25 Critical Reminders The Appendix also has a document return Checklist that can be used to provide a record of the Answer Documents Returned. 2/4/

26 Critical Reminders Note for Shared Time Students: The Public School must ensure correct Residency codes are entered for home schooled and non-public students. 2/4/

27 Critical Reminders 2/4/ The BEST PRACTICES Guide will be updated soon and provides a valuable reference about Reporting for Trouble-free Accountability Data See:

28 Critical Reminders Attention to test security benefits everyone. Observations are done for security and test administration. 2/4/

29 MEAP Accommodations 2/4/ Kate Cermak, Administrative and Reporting Data Analyst

30 2/4/ Assessment Accommodations Most students with disabilities will be able to participate in the MEAP when provided with standard, appropriate accommodations.

31 2/4/ Assessment Accommodations Assessment Accommodation Summary Table The Assessment Accommodation Summary Table displays accommodations for MEAP, MEAP- Access, MI-Access, ELPA, and NAEP The Accommodation Table is located at

32 2/4/ Assessment Accommodations Accommodation Types –Standard (S) Universal –Any student can utilize, regardless of eligibility, without changing what is being measured by the assessment

33 2/4/ Assessment Accommodations Accommodation Types –Non-standard (NS) Changes construct of test Consequences must be communicated to parents Does not count toward –Valid assessment scores –School accountability

34 2/4/ Assessment Accommodations Summary Table

35 2/4/ Assessment Accommodations The IEP Team has two responsibilities by law: –Choose which state assessment –Choose accommodations (if any)

36 2/4/ Assessment Accommodations Assessment Type of Assessment Based On MEAPGeneralGLCEs MEAP with Accommodations GeneralGLCEs MEAP-AccessAA-MASGLCEs Functional Independence AA-AAS Extended GLCEs Supported Independence AA-AAS Extended GLCEs ParticipationAA-AAS Assessment Continuum

37 2/4/ Assessment Accommodations Content Area ReadingXXXXXX WritingXX MathXXXXXX ScienceXX Social Studies XX

38 2/4/ Assessment Accommodations When determining the appropriate state assessment –Never choose based on disability category alone –Never choose based on one piece of data –Consider curriculum and instruction

39 2/4/ Assessment Accommodations Kits, other than Braille, were developed from the Form 1 test booklet Answer documents not included in kits. Use regular answer document with correct barcode

40 2/4/ Assessment Accommodations Braille Kit includes: –Braille Form 88 test booklet –If Grade 3, unique Braille answer document –Assessment Administration Booklet for Braille (AABB )

41 2/4/ Assessment Accommodations Braille (Form 88) –Student answers must be transferred into scannable answer document with completed student information and barcode label

42 2/4/ Assessment Accommodations Braille Version (Form 88) –Braille materials can only be ordered by telephone at , option 22

43 2/4/ Assessment Accommodations Enlarged Print Kit includes –Enlarged print Form 1 test booklet –Regular print Form 1 test booklet Grade 3 - combined test booklet/answer document

44 2/4/ Assessment Accommodations Enlarged Print Version –Student answers must be transferred into scannable answer document with completed student information and barcode label

45 2/4/ Assessment Accommodations Audio (CD) kit includes –CD version of Form 1 –Form 1 test booklet Grade 3 - combined test booklet/answer document

46 Assessment Accommodations Audio (CD) version –Can be administered in small groups as practiced in the classroom if each student has own headset Otherwise, administered individually –Not available for reading or writing tests 2/4/

47 2/4/ Assessment Accommodations English, Arabic, or Spanish Video (DVD) kit includes –DVD version of Form 1 –Form 1 test booklet Grade 3 - combined test booklet/answer document

48 2/4/ Assessment Accommodations Video (DVD) version may be administered in small groups as practiced in the classroom –Additional Form 1 test booklets may need to be ordered Not available for reading or writing tests

49 2/4/ Assessment Accommodations Purpose of the video accommodation is to help students find and keep their place in the test booklet – not read the assessment from the screen

50 2/4/ Assessment Accommodations Reader Script kit includes –Reader Script (scripted version of test) –Form 1 test booklet Grade 3 - combined test booklet/answer document

51 2/4/ Assessment Accommodations Reader Script version may be administered in small groups of up to 5 students –Additional Form 1 test booklets may need to be ordered Not available for reading or writing tests

52 2/4/ Assessment Accommodations Standard accommodation for students who require extended time and who take the test over multiple days –IEP or –Section 504 Plan or –ELL Plan

53 2/4/ Assessment Accommodations Form 1 not required –Use test form assigned to school Fill in Multiple Day Testing circle under Standard Accommodations on answer document

54 54 Tina Foote BAA Secure Site Analyst BAA Secure Site 2/4/2014

55 55 Announcement page Contains important messages in relation to the BAA Secure Site Contains important deadlines and dates in relation to tasks on the BAA Secure Site Contains information for all assessments 2/4/2014

56 56 Additional Material Orders Additional material orders open September 25 – October 23 –Dont wait until the last minute to ensure you have all materials needed to return the test on time District coordinator will be sent overage materials Only district level users can place an order Click on Addl Material Orders from the left 2/4/2014

57 Additional Material Orders Select shipping destination –You can select school or district for each individual order Braille orders, call and press option 2 for MEAP. Using Day 1 field for math, science, and social studies 2/4/

58 58 Additional Material Orders 2/4/2014

59 59 Order Summary/Tracking Click on Order Summary/Tracking from the left List Initial Material and Addl Material Orders Report button creates a printable report of all orders displayed You can view the Initial Material Order report and it will include overages and ancillary materials included in the order 2/4/2014

60 60 Order Summary/Tracking Available to track your order/shipment: –Order Detail for each order Separate order for answer documents from Initial Order –Current status of orders –Date shipped (when shipped) –Shipment Detail – packing list –Tracking number with link to track the package(s) through the shipper, i.e. FedEx or UPS once shipped 2/4/2014

61 Order Summary/Tracking 2/4/

62 62 Barcode Labels All answer documents must have a barcode label –Must be the correct student –Must be the correct test cycle –Home school students must have a barcode label Students must be identified for testing first –Instructions to pre-ID are available in BAA Secure Site User Manual. Click on Barcode Label from the menu at the left 2/4/2014

63 63 Barcode Labels What is the After Date field? 2/4/2014

64 64 Barcode Labels 2/4/2014

65 65 Barcode Labels Print with a laser printer, not inkjet Specific to student, school and test cycle Cannot use previous years Cannot use from other test cycles, i.e. MI-Access, MEAP-Access Reprint damaged labels Ensure barcode label matches students name at top 2/4/2014

66 66 Barcode Labels All answer documents must have a barcode label! 2/4/2014

67 Student Demographics Demographics such as ethnicity, special education, economically disadvantaged, etc. will be loaded from MSDS by BAA –Full list of demographics to be pulled is in the Student Demographic Updates section of the BAA Secure Site User Manual Demographics will come from the fall general MSDS collection and Student Record Maintenance (SRM) files that follow 2/4/

68 Student Demographics BAA will use demographics with an as of date on or before October 26 Changes or corrections must be in MSDS by December 4 Important to work with the district MSDS person to ensure demographics are accurate by deadlines 2/4/

69 Student Demographics If fall general MSDS collection is accurate, only student information from October 3 – October 26 will need to be updated in MSDS for assessment purposes Demographics cannot be updated or changed on the BAA Secure Site UICs must be resolved 2/4/

70 Expected to Test Enrollment list from MSDS provided on BAA Secure Site List students enrolled and not exited in MSDS List students tested, even if not enrolled in MSDS Student demographics from MSDS All data pulled with an as of date on or before October 26 2/4/

71 Expected to Test Available November 28 along with Tested Roster Includes all students, not just students taking the MEAP Verify enrollment, students that need to be exited, students that need to be enrolled, and student demographics 2/4/

72 Expected to Test Use the filters! –SE Discrepancy – Enrolled Discrepancy The report can only be updated through MSDS using a student record maintenance file (SRM) –Expected to Test will be updated hourly with new data Data used for Accountability calculations and assessment reporting 2/4/

73 Expected to Test 2/4/

74 74 Tested Roster Very important!! Last chance to identify errors and report them Identify & fix out-of-level issues – If tested in the wrong grade level or used the wrong grade level answer document, it cannot be corrected – If grade is in incorrect in MSDS, it can be corrected in MSDS 2/4/2014

75 75 Tested Roster Look for missing answer documents –If tested in MEAP, report any missing Look for duplicate records –If duplicate students listed, submit combine Verify students are listed in building where they tested –Students that did not test at the building, submit a move 2/4/2014

76 Tested Roster Look for students incorrectly marked PB or NS –If it is an error, submit an appeal –Required to submit a reason why the students answer document was marked PB or NS and why it is incorrect now Student demographics pulled from MSDS and are same as on the Expected to Test screen Use the filters! 2/4/

77 77 Tested Roster 2/4/2014

78 78 Not Tested Start getting prepared now BAA will identify students that did not take any one of the three fall assessments, MEAP, MEAP-Access, MI-Access Schools will be required to select a reason a student did not test 2/4/2014

79 Not Tested Avoid most common mistakes now Administrative Errors –Students not exited in MSDS –Students not identified correctly as home school or nonpublic school students if receiving services –Multiple or incorrect UIC number Needed for federal reporting and accountability calculations 2/4/

80 Not Tested 2/4/

81 81 Report Printing Options Selected at a district level Two options: –All reports –Green – individual student report, student record labels and parent reports Defaults to Green option 2/4/2014

82 82 Report Printing Options 2/4/2014

83 83 BAA Secure Site Call , press option 2 BAA Secure Site User Manual –Located on log in page before logging in –Located at bottom of Announcement page after logging in 2/4/2014

84 84 Receipt and Return of Assessment Materials Chris McCown Project Manager Measurement Incorporated

85 85 Measurement Incorporated Printing, distribution, scoring, and reporting contractor for MEAPPrinting, distribution, scoring, and reporting contractor for MEAP aka MEAP Scoring Servicesaka MEAP Scoring Services 5 th year of the contract5 th year of the contract

86 86 Overview When and how youll receive your materialsWhen and how youll receive your materials How to return your materials after testingHow to return your materials after testing

87 87 Delivery Dates Materials delivered via FedEx Ground beginning Sept. 19 thMaterials delivered via FedEx Ground beginning Sept. 19 th All materials delivered by Sept. 24 thAll materials delivered by Sept. 24 th

88 88 Shipped Separately! From Measurement IncorporatedFrom Measurement Incorporated –Test booklets –Accommodated materials –Ancillary materials –Printed Pre-ID labels

89 89 Shipped Separately! From Data Recognition Corp.From Data Recognition Corp. –Answer documents –Grade 3 test booklets

90 90 Receipt of Materials Orders are packed by schoolOrders are packed by school Boxes containing packing lists will be marked with a stickerBoxes containing packing lists will be marked with a sticker Inventory your shipments immediately after receiving them!Inventory your shipments immediately after receiving them!

91 91 Receipt of Materials FedEx shipping labels will include:FedEx shipping labels will include: –School name –Box number, e.g. 1 of x, 2 of x, etc.

92 92

93 Receipt of Materials MEAP-Access boxes will be identified with a green box label 93

94 94 Shrink-wrapping Test booklets and answer documents will be shrink- wrappedTest booklets and answer documents will be shrink- wrapped Cover sheets show secure material info for items w/in the shrink packCover sheets show secure material info for items w/in the shrink pack

95 95 Packing List in Box 1Packing List in Box 1 Security List in Box 1Security List in Box 1 Box List in each boxBox List in each box Shipments from Measurement Incorporated

96 96 Shipments from Measurement Incorporated Printed Pre-ID labels will be in order byPrinted Pre-ID labels will be in order by –Grade –Subject –Class/Group –Last name

97 97 MEAP Fact: It takes 4 weeks to pack the initial orders for MEAPIt takes 4 weeks to pack the initial orders for MEAP

98 98 Shipments from Data Recognition Corporation White boxesWhite boxes Packing/Security Lists in last boxPacking/Security Lists in last box Answer docs w/Pre-ID information will be in order by grade, subject, class/group, last nameAnswer docs w/Pre-ID information will be in order by grade, subject, class/group, last name

99 99 Shipments from Data Recognition Corporation Problems with answer doc shipment?Problems with answer doc shipment? –Call Measurement Incorporated Call Center at and select option 2

100 100 MEAP Facts: 116 million pages of test booklets printed!116 million pages of test booklets printed! Print vendor uses paper from tree farmsPrint vendor uses paper from tree farms We recycleWe recycle

101 101 Need more? Districts receive an overage of most materialsDistricts receive an overage of most materials Exhaust district overage firstExhaust district overage first Place additional orders via BAA Secure SitePlace additional orders via BAA Secure Site

102 102 Wheres my order? Order history and shipments may be tracked via BAA Secure SiteOrder history and shipments may be tracked via BAA Secure Site

103 103 Before Testing Review manualsReview manuals Stress SECURITYStress SECURITY Know school and district codesKnow school and district codes

104 104 During Testing No. 2 pencilNo. 2 pencil Demographics page is completed correctlyDemographics page is completed correctly Form number is recorded correctlyForm number is recorded correctly

105 105 During Testing All answer docs have correct Pre-ID informationAll answer docs have correct Pre-ID information Handle with care!Handle with care!

106 106

107 107 Return of Materials Follow instructions in manualsFollow instructions in manuals Return materials as soon as possible after testingReturn materials as soon as possible after testing Two returns?Two returns?

108 108 What do I return? Scorable :Scorable : –Used answer docs –Used Grade 3 answer docs

109 109 What do I return? Non-scorable:Non-scorable: –Used and unused test booklets –Used and unused accommodated media –Unused Grade 3 answer documents

110 110

111 111 Returning Scorable Materials Sort answer docs into stacks by subject, grade, and formSort answer docs into stacks by subject, grade, and form No sticky notes!No sticky notes! No paper clips!No paper clips! Really, Really Important!

112 112 School/Grade Header Place a completed School/Grade Header Sheet on top of each stack of answer docsPlace a completed School/Grade Header Sheet on top of each stack of answer docs

113 113

114 114

115 115 MEAP Fact: 26 million pages of answer documents printed! 26 million pages of answer documents printed!

116 116 Returning Scorable Materials No sticky notes! Really.No sticky notes! Really. No white out transcribe onto new answer documentNo white out transcribe onto new answer document Poor erasures transcribe onto new answer documentPoor erasures transcribe onto new answer document

117 117 Returning Scorable Materials Dont store a used answer doc inside a test booklet!Dont store a used answer doc inside a test booklet! Scorable materials returned in a non-scorable box?Scorable materials returned in a non-scorable box?

118 118 Class/Group ID Sheet Links a teacher name in a school to up to SIX four- digit numbers.Links a teacher name in a school to up to SIX four- digit numbers. Numbers must be unique to school.Numbers must be unique to school. Four-digit numbers can be applied to any answer doc.Four-digit numbers can be applied to any answer doc.

119 119

120 120 Special Handling Word-processed pages and additional paperWord-processed pages and additional paper –ID info on all additional pages –Place within students answer doc –Place in the orange Special Handling Envelope

121 121 MEAP Facts: It takes 3 weeks to pack all the accommodated materials into kitsIt takes 3 weeks to pack all the accommodated materials into kits 128,000 plastic bags128,000 plastic bags

122 122 Special Handling Write Do Not Score on the first page on any answer doc that should not be scoredWrite Do Not Score on the first page on any answer doc that should not be scored Do not return biohazardous materials! Transcribe onto new answer doc.Do not return biohazardous materials! Transcribe onto new answer doc.

123 123 Return Kits Return instructionsReturn instructions FedEx AirbillsFedEx Airbills Blue scorable and green non-scorable adhesive labels for boxesBlue scorable and green non-scorable adhesive labels for boxes

124 124 Fed Ex Airbill One Airbill per shipment!One Airbill per shipment! Airbill goes with Box 1Airbill goes with Box 1 Dont tamper with pre- printed info on Airbill - including class of service!Dont tamper with pre- printed info on Airbill - including class of service!

125 125

126 126 FedEx Multiple-Piece Shipment Labels FedEx will apply Multiple- Piece Shipment labels to the remaining boxesFedEx will apply Multiple- Piece Shipment labels to the remaining boxes Stickers with tracking numbers!Stickers with tracking numbers!

127 127 FedEx Multiple-Piece Shipment Labels

128 128 FedEx Call GoFedEx to schedule a pickupCall GoFedEx to schedule a pickup You can press 9 or say, Premier Customer Service Program, at the voice promptYou can press 9 or say, Premier Customer Service Program, at the voice prompt Provide acct # to be transferred to a Premier Cust. Service Rep. familiar with MEAPProvide acct # to be transferred to a Premier Cust. Service Rep. familiar with MEAP Call by 2:30 pm for same-day pickupCall by 2:30 pm for same-day pickup

129 129 Call Center Contact Info Phone: and select option 2Phone: and select option 2

130 130 Call Center Contact Info In Oct. 2011, over 3,000 calls were fielded by the call center.

131 Fall 2012 MEAP Online Social Studies Pilot MIST Overview

132 Key Pilot Dates/Timeline Download and install MIST – 8/20 Student Practice Site opens – 9/4 Rosters available for viewing – 10/3 Test window opens – 10/17 at 7 a.m. Online Pre-ID closes – 10/26 Test window closes – 11/7 at 5 p.m. Scores available – same as paper tests

133 Prepare for Success -Three phases of MIST 1.Installation 2.Training and Preparation 3.Test Administration

134 Prepare for Success Careful adherence to installation guidelines, along with preparation of computers, staff, and students, will make using the MIST administration go smoothly. Most of the difficulties MIST users may experience are due to incomplete installation or not having enough bandwidth. Familiarity with the Test Administrator Website and the MIST Tester Station makes testing go more smoothly.

135 Installation: MIST Technical Guide Installation Checklist Your technical support staff will need to perform the installation and configuration of your computers and network. A detailed checklist of steps is found in the Technical Guide to MIST.

136 Training and Preparation: Test Administration Preparation Checklist 8 things you need to do before the first day of testing This checklist is found in the Quick Start Guide to MIST and is called Checklist in Advance of Testing

137 Test Administration Preparation Checklist 1.Verify that the network administrator completes the preparation tasks in the MIST Technical Guide Checklist. 2.Train on MIST by completing the steps in the MIST Self-training plan. 3.Develop test security protocol, schedules, and emergency procedures with the building MEAP testing coordinator and the school principal.

138 Preparation Checklist continued 4.Choose your method of assigning tester stations. Student Test Ticket SetupTest Administrator Login Setup ProConProCon Decreases possibility of setting up stations for late or absent students. Increases preparation time needed. The school must download and distribute tester passwords for each test. Simplifies preparation for the test. No need to print and cut apart student Tester Tickets (student passwords). Increases possibility of setting up stations for late or absent students. Reduces overall time for test administration because multiple testers can log themselves in simultaneously. Students may still require assistance with the sign-in process. Reduces student involvement in the setup process. Increases pretest preparation time for staff because staff set up one tester station at a time. Decreases possibility of choosing the wrong test part for a student. Tester Tickets (student passwords) must be retrieved from students after setup and destroyed in a secure manner after testing. No tickets to retrieve from students after setup and destroy in a secure manner after testing. Increases possibility of choosing the wrong test part for a student. Can control seating by handing out tickets only after students are seated at the correct computer. Can control seating by assigning desired computer to that student.

139 Preparation Checklist continued 5.If using the student test tickets method, print Student Test Tickets and store in a secure location until test administration. (Remember to treat Student Test Tickets as secure material.) 6.Read all MEAP Online Pilot documentation, which can be found at

140 Preparation Checklist continued 7.Plan the schedule for your student practice sessions and MIST test administrations. –Use the BAA schedule template. 8.Conduct your student practice sessions. –Students may use the practice website as many times as you choose.

141 Test Administration: Live Test Administration Checklist 1. Make sure preparation checklist is complete 2. Set up testing room 3. Set up Test Administrator Website workstation 4. Set up Tester Stations This checklist is also found in the Quick Start Guide to MIST and is called Checklist on Day of Testing.

142 Live Test Administration Checklist continued 5. Administer the test 6. Monitor closure of Tester Stations 7. Shut down testing room 8. Collect and Return Student Test Tickets (if used) to building MEAP coordinator for secure destruction 9. Make note of any needed follow-up

143 Tips for Success at Each Phase Installation –Equipment meets specifications –Configure network and verify computer configuration Verifying is really easy – can be done by any staff member –Maximize the benefit of your available bandwidth Preparation –Discuss testing procedures –Use the Student Practice Site –Make a testing schedule (use BAA template) –Read the Quick Start Guide to MIST Test Administration –Prepare room as for a paper test –Treat Student Test tickets like a booklet –Treat Tester Stations like a booklet

144 Verifying Computer Configuration 1.Log into the operating system as a student- level user 2.Verify that you can see the MIST.exe icon on the desktop 3.Double-click the icon 4.Verify that the login screen loads 5.Start Internet Explorer (not another browser) 6.Go to https://mi.mistttest.com/practice/ and verify that you can click on the practice test link and the test opens up for you.https://mi.mistttest.com/practice/ Computers that do not pass all of these tests can be referred back to your network administrator to have incomplete configuration issues addressed.

145 Maximize Benefit of Bandwidth MIST uses an active internet connection to deliver test content. Competing traffic on your internet connection can slow MIST down. –Some examples are streaming video, downloading files, playing online games –You can request that your staff plan to minimize these activities during testing Minimizing competing traffic will make MIST faster. Wireless networks are less stable than wired networks so wired computers are preferable. –Wireless networks send and receive data similar to the way your radio receives a signal, so the signal can be blocked by walls or people –Wireless routers can receive multiple signals to the same port at the same time, causing one or more of those to be dropped.

146 Follow-up to testing Conduct any needed make-up tests Add Research Codes, Accommodations or Report Codes as needed –Accommodations can only be added via MIST so make this a priority. Mark any needed tests as Do Not Score Fill out any needed incident reports Class/Group codes may only be updated at the BAA secure site. The Test Administrator Website will remain open for at least two days after 11/7 for you to add information such as Do Not Score or Accommodations to student records.

147 Test Security MIST-Specific

148 MIST Test Security Test Administrator username/password Student Test Tickets or student username/password Extended test sessions Treat the Tester Station like a test booklet –Do not look at student test screens –Do not take pictures of student test screens. –Do not reproduce test material in any fashion

149 Test Administrator username/password One per school Accesses a lot (all student information, all student usernames/passwords) Like the key to the room where all the test booklets are kept Active during the entire test window

150 Student Test Ticket (or student username/password) One per test or test part (i.e. two per student for this Pilot) Accesses only the test material in that test part Only valid until the test or test part is submitted Not started tickets/passwords are more dangerous than started tests. –If a ticket or tickets get lost or are stolen, simply pause the associated tests and they will be locked.

151 Managing Your Secure Material You may wish to: Keep a list of who in each building has the Test Administrator username/password Issue the Test Administrator username/password only on the first day it is needed rather than earlier Keep a list of absent students and make sure their tests are not started Make sure that the correct student gets the correct test station or Student Test Ticket, as if the Tester Station were an Answer Document

152 Getting ready be a MIST Test Administrator The Training part of Preparation and Training

153 MIST Self-Training Checklist (This checklist is also in the Quick Start Guide. ) 1.Review and understand the Quick Start Guide (QSG) thoroughly 2.Make sure you understand how to do each of the MIST test administrator tasks listed in the QSG 3.Watch the MIST training videos (on the Test Administrator Website – requires QuickTime)

154 MIST Self-Training Checklist continued 4.Develop a plan for addressing the situations listed in Trouble-shooting Problems section of the QSG 5.Read the MIST Frequently Asked Questions (FAQ) 6.Take the student practice test yourself before administering it to students 7.Consult your district MEAP coordinator and building MEAP coordinator for answers to any unresolved questions

155 Test Administrator Website Log in with the School-Specific MIST username and password district MEAP coordinators will receive via FedEx by 9/26 Manage tests and perform administrative tasks

156 Test Administrator Website

157 Tour of Test Administrator Website Routine tasks Special tasks Troubleshooting and handling problems

158 Print Student Test Tickets They list: the students name and date of birth Name of test (or test part) Student username and password Student Test tickets look like this: You only need to print them if you are using the Student Test Ticket method for your Tester Station Set-up

159 Check Your Roster When the roster is first posted on October 3 rd hours after making significant updates to your pre-ID information via the BAA Secure Site Immediately before testing begins To monitor the Not Started status of absent students tests When planning or scheduling makeup test sessions As the test window draws to a close to verify that makeup sessions have taken place To verify that all post-test documentation and follow- up has taken place –Do Not Score (DNS) Tests –Accommodated testing

160 Check Your Roster continued Click on the name of the test for which you want to check the roster. The students with their statuses are listed.

161 Pause and Resume Tests Two ways to do this, depending on the circumstances 1) Continuous session on the same computer 2) Interrupted session on the same computer or an interrupted session on two computers

162 Pause and Resume Method 1 For use when a student needs to go to the restroom or take an approved supervised break per their IEP, and returns to the same computer Can only be used when connectivity to the MIST server is not lost Steps are: 1.On Test Administrator Website workstation, click on the correct test name 2.Click on the students check box in the roster 3.Click Pause on the Test page toolbar 4.Have student click PREVIOUS button on their Tester Station to bring up the PAUSED screen (It reads, The test has been paused.) 5.When student returns, Click on students checkbox 6.Click Resume on the Test page toolbar 7.Instruct the student to click CONTINUE on their PAUSED screen to return to the most recent test

163 Pause and Resume Method 2 continued For times when a student loses their connection to the MIST website or needs to move to another computer 1.Pause the students test –Identical to steps 1-3 of Method 1 2.Close the Tester Station –If the station is still connected, have the student click PREVIOUS on the Tester Station and then click EXIT TEST –If the station is open but not connected ( ) then reboot the computer to close the Tester Station 3.Re-establish the Tester Station –Either at the same computer or at a new computer, login again using the same username and password as the first time.

164 Pause and Resume Method 2 continued 2.Re-establish their Tester Station continued –After clicking CONFIRM, you will see a screen that says Your test has been paused. Please contact your proctor or administrator. 3.Resume the students test –Go to the Test Administrator Website workstation –Check the box next to their name –Click Resume 4.Instruct them to resume testing –Tell them to click on the CONTINUE button in the lower right to return to their test on their most recent screen.

165 Special Tasks Mark tests Do Not Score Add student demographic information Manage longer tests

166 Mark Tests Do Not Score Reasons to mark a test Do Not Score (DNS) DNS-Partial Test, Completed Emergency Form DNS-Partial Test, Exited Student DNS-Misadministration (excludes Nonstandard Accommodations) DNS-Emergency Evacuation (requires Emergency Test) DNS-Other

167 How to Mark Tests Do Not Score For this Pilot you should mark both parts of a test Do Not Score, because the two parts make up one test booklet. 1.Click on the name of the student whose tests you need to mark, either on the test roster or on the student roster You can see that the students name looks a little different in each place, but clicking on either one will take you to the students information page.

168 How to Mark Tests Do Not Score 2.On that students information page, click the check box next to both tests. 3.Click on the Advanced tab (denoted by a small wrench) on the right of the student information page toolbar to display the Advanced drop-down menu.

169 How to Mark Tests Do Not Score 4.Select Non-Participant from the drop-down. This will cause the Non-Participation Details box to be displayed.

170 How to Mark Tests Do Not Score 5.Select the correct reason from the drop-down menu. The selected reason will then appear in the Make a selection window.

171 How to Mark Tests Do Not Score 6.Click OK to save your changes. 7.You can add a comment in the comment box if you like, but please remember that any comment entered here does not take the place of an incident report. 8.To exit without saving your changes, click X in the upper right corner of the Non- Participation Details box.

172 How to Mark Tests Do Not Score 9.Now the tests Status icons will be on all screens, indicating Non- Participant, and the reason you selected will be reported as if you had sent a test booklet in marked Special Handling.

173 Add Student Demographic Info To mark these bubbles in MIST, 1.Click on the students name, either in the test roster or the student roster. Now you are on the Student Information page.

174 Add Student Demographic Info 2. Click on Edit Details.

175 Add Student Demographic Info 3.Mark desired data. 4.Click Save. 5.To exit without saving your changes, click on the X in the upper right corner of the Edit Student Information window..

176 Class/Group For the Pilot, Class/Group is being collected via the student test. After students click CONFIRM on Part 1, but before they begin the test, they will see this screen: If you are not using Class/Group, they will click to leave this screen without typing anything. You will only be able to edit their entries via Tested Roster, not via the Test Administrator Website.

177 Manage Students Who Require Additional Time All MEAP tests, including the Online Social Studies Pilot tests, are UNTIMED tests. Students must be given as much time as needed to complete the test. If you move them to another computer, follow the steps for pausing and resuming a students test using Method 2.

178 Troubleshooting and Handling Problems Lost internet connectivity Computer malfunction Emergency evacuation Latency (slow loading or screen transitions)

179 Troubleshooting and Handling Problems Lost internet connectivity Computer malfunction Emergency evacuation Latency (slow loading or screen transitions)

180 Troubleshooting and Handling Problems Lost internet connectivity Computer malfunction Emergency evacuation Latency (slow loading or screen transitions)

181 Troubleshooting and Handling Problems Lost internet connectivity Computer malfunction Emergency evacuation Latency (slow loading or screen transitions)

182 Tester Interface NAVIGATION: Students move through the test screens by using the buttons at the lower edge of their tester station. These buttons are:

183 Tester Interface You can see and use the Tester Station by taking the student practice test. There are more screen shots and information about the Tester Station in the Quick Start Guide.

184 MEAP Online Documentation i.The Fall 2012 MEAP Online Social Studies Pilot Test Administration Manual contains detailed instructions specific to the administration of the online MEAP Social Studies test for both 6th and 9th grade students. ii.The online Directions for Administration are being published separately this year. iii.Additional information that applies to both the online and paper-and-pencil test modes can be found in the grade- appropriate MEAP Test Administration Manual Fall 2012 iv.Security protocols and other crucial information is found in the BAA Assessment Integrity Guide. The four documents mentioned below should be studied and consulted with regard to testing protocol:

185 Coming Soon! On-Line Training Webinar Tentative plans for last week of September or first week of October 2/4/


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