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2009 Writing Assessment Grades 5, 8,and 11 Test Administrator Training.

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Presentation on theme: "2009 Writing Assessment Grades 5, 8,and 11 Test Administrator Training."— Presentation transcript:

1 2009 Writing Assessment Grades 5, 8,and 11 Test Administrator Training

2 Test Security Test Security Law T.C.A. 49-1-607 states: Any person found not to have followed security guidelines… placed on immediate suspension grounds for dismissal includes dismissal of tenured employees grounds for revocation of state license

3 Test Security Test Audits State Test Security Measure: Conduct random visits during testing to ensure test security and consistency of administration. 83 school testing audits conducted during 2008 Achievement Test Random audits may take place during any test administration

4 Test Security The Scope of the Law Standard copyright laws must be maintained at all times. Secure assessment materials may not be reproduced or distributed in any way, for any reason, by any person. Secure assessment materials may not be paraphrased for use directly in instructional activities, study guides, or classroom resources.

5 Test Security The Scope of the Law Secure assessment materials include pilot and field test materials. Secure assessment materials should not be read, reviewed, or analyzed before, during, or after test administration unless indicated in test instructions or special accommodations. Discussion of test content or specific test items with students, parents, or professional colleagues is prohibited before, during, or after the test to protect the validity of the test.

6 State Test Security Guidelines All personnel involved in the testing process must be trained and training documentation retained for system records. All test materials must be kept secure by implementing check-in, check-out and quantity verification procedures for all test materials at the system level, at the school level, and for each test session. Handling of test materials must be restricted to authorized personnel at all times.

7 State Test Security Guidelines All test materials must be secured before and after the test administration. All test materials must be stored in a locked room that is inaccessible to unauthorized persons. All paper and online inventory verifications must be completed. A secure environment must be ensured during testing.

8 Secure Testing Environment Test administrators must be sure to follow all test specific directions and time limits. Test administrators must ensure that all students receive the correct test materials and that all students receive the appropriate accommodations. Test administrators must ensure appropriate monitoring that does not include coaching or illegal assistance.

9 Secure Testing Environment Create a secure, yet positive, environment for testing. Turn off all electronic communication devices (cell phones, pagers, PDAs, etc.) in the test setting. Confirm each student is the person named on the answer document for every testing session. A photo ID may be required if administrators are not responsible for normal classroom instruction.

10 Secure Testing Environment Require Test Administrators and Proctors to carefully adhere to all test administration and accommodation instructions, following appropriate schedules and time limits, outlined in all test directions. Require Test Administrators and Proctors to remain with the students and be observant and nondisruptive throughout the testing session.

11 Secure Testing Environment Prohibit coaching students in any way during State assessments. Prohibit reading test items and passages by anyone other than the students being tested, unless indicated in test instructions or accommodations.

12 Secure Testing Environment Ensure students respond to test without assistance from anyone. Ensure that test items are not reproduced, duplicated, or paraphrased in any way, for any reason, by any person. Maintain confidentiality of student- specific accountability demographic information and test results at all times.

13 Test Security Breach Document test security concerns, including missing materials, on the Breach of Testing Security Report form. Failure to report a breach of security compromises the integrity of the testing process and should be treated as a breach of testing security.

14 Test Security Secure Testing Environment Any information regarding the content being measured on the test must be concealed during the test administration. Including but not limited to the following: Maps Charts Posters Student Work Bulletin Board Items Writing Formulas Word Lists Parts of Speech Graphic Organizers Number Lines Definitions Word Walls Displays Models

15 Test Security State Test Security Guidelines Return test materials immediately after each test session and when the entire administration is completed. Store test materials in a centrally located locked room that is inaccessible to unauthorized persons.

16 Test Security Your principal will review your individual schools test security plans and assessment procedures with you. Required Documentation: Security Acknowledgement Form Training Documentation Form

17 17 Breach of Test Security Procedures All Test Administration Manuals contain a flowchart provided for guidance in handling potential breach of testing security concerns.

18 18 Breach of Test Security Report Breach of Test Security Report Investigate, document, and report any test security concerns. 14 Dont forget to complete Report of Irregularity.

19 19 November/December 2008 Last name, First name, MI Student ID number (State EIS ID) begin with zeros to complete the field Birthdate Gender Ethnicity Code A/B Grade 000

20 20 Allowable Accommodations must be used consistently by the student throughout curricular instruction during the school year. Many of the Allowable Accommodations require planning by school personnel prior to TCAP test administration. The teacher must discuss the accommodations with the student prior to testing.

21 21 Instructions: in.pdf in.pdf

22 22 Large Print or Braille Extended Time is allowed if student has this accommodation documented on the IEP or 504 Service Plan.

23 23 Sign Oral Instructions Verbatim Allowable accommodation on writing assessment. Only students with IEP may have interpreter sign/cue test.

24 24 Repeating Instructions Prompts for the Writing Assessment may be re-read/signed verbatim as needed.

25 25 Flexible Setting Students may take the writing assessment in an individual or small group setting, seated in a designated area of the room, in a study carrel or in another classroom setting (e.g., library). Homebound students may take the test at home or another approved location with appropriate documentation. Note: Recommended size for small group setting is two to five (2–5) students. Small group setting should NOT exceed ten (10) students.

26 26 Visual/Tactile Aids Aids may include magnifying devices, use of templates to reduce the amount of visible print on a page, masks, pointers and abacus.

27 27 AUDITORY AIDS Auditory aids include amplification devices and devices that are used as noise buffers. This includes white noise machines.

28 28 Multiple Testing Sessions (within school day) The writing assessment may be admininstered in smaller segments adhering to the allotted time for that test as specified in the Test Administration Manual. Use of this accommodation requires individual or small group setting. Breaks taken by the student during the testing period must be closely supervised.

29 29 Multiple Testing Sessions (within school day) As an Allowable Accommodation, Multiple Testing Sessions does not apply to an entire general education classroom, but may be appropriate for a few students within that class. Prior arrangements must be made with the Principal.

30 30 Flexible Scheduling Extended breaks between subtests may be given to the student. Achievement subtests may be given at a different time of day than the recommended assessment schedule for individual students who may perform better (e.g., medication schedule, behavioral issues) during a specific period of the day. The content test must be completed within the school day.

31 31 Flexible Scheduling As an Allowable Accommodation, Flexible Scheduling does not apply to an entire general education classroom, but may be appropriate for a few students within that class. Prior arrangements must be made with the Principal. All testing must be completed within the systems testing window.

32 32 Scribe/Recording Answers This accommodation is considered a Special Accommodation for the Writing Assessment, and students must meet the required conditions for Special Accommodation J prior to its use. This accommodation may require special return packing procedures. Please contact your System Testing Coordinator for packing instructions.

33 33 Scribe/Recording Answers When there is a short-term situation (e.g., broken dominant arm) where a student without an IEP or 504 Service Plan will require the use of a Scribe for the Writing Assessment, directions for IEP or 504 Plan documenting consistent use in classroom instruction and testing must be applied. In this case, the System Testing Coordinator should submit a Unique Adaptive Accommodations Request Form for review and approval.Unique Adaptive Accommodations Request Form

34 34 Student Answers in Test Booklet Not Applicable

35 35 Marking in Test Booklet Not applicable

36 36 Student Reads Aloud to Self The student may read aloud the test being administered to himself/herself if in an individual setting.

37 37 2008-2009 Special Accommodations are posted on the TDOE Special Education website.

38 38 Have Not Significantly Changed Changes were made in the areas of: –Math Tables –Manipulatives –Marking in Test Booklet

39 39 Marking in the Test Booklet Not applicable

40 40 Scribe Special Accommodation for Writing Assessment. Extended time to be determined by IEP Team or 504 Review Committee

41 41 Unique Adaptive Request Must be sent in one month BEFORE the assessment is given. The request form can be found:

42 42 Read Aloud Prompt is read aloud. No internal test items.

43 43 Test Dates February 3, 2009 Writing Assessment February 4, 2009 only Make-up Day

44 44 Participation Who is required to take the TCAP Writing Assessment? All fifth grade students All eighth grade students All eleventh grade students All Home School students in fifth grade

45 45 Participation Do any students in these grade levels not participate in the Writing Assessment? Students in these grade levels that participate in the Portfolio Assessment ELL students who are enrolled for the first year in an American school

46 46 Test Administration Times Students in the fifth grade will have 35 minutes to respond to a narrative prompt. Students in the eighth grade will have 35 minutes to respond to an expository prompt. Students in the eleventh grade will have 35 minutes to respond to a persuasive prompt.

47 47 Student Demographic Coding All student demographic information must be filled out in #2 pencil. Completely fill in the circles under all of the columns that provide the personal information for the student: last name middle initial first name birth date ethnic origin gender

48 48 Student Unique Identification Number The students Unique Identification Number is obtained from the EIS System. If the number is less than nine digits, fill in the empty spaces using leading zeros. Non-Public schools should place the same number used in the social security field. Private entities do not have EIS generated ID numbers.

49 49 Student Demographic Coding Fill out all school specific information. In the upper right hand corner, print the teacher name, school system name and the school name on the lines provided. Do not use abbreviations for the school name. Fill in the circles under the system#, school #, and non-public #. Only private schools will have a non-public number.

50 50 Student Demographic Coding Above the state seal fill in the circle that identifies the students assigned grade level and their membership status. To the left of the state seal be sure to indicate if the student took the test on the regular assessment date or on the make-up date.

51 51 Student Demographic Coding In the Other Programs field, Test Administrators should complete this section only for students who receive the following services: A 504 Service Plan Gifted (Do not include in Special Education) Migrant Home School

52 52 New Bubble In the Other Programs Box, there is a bubble to code students identified as Functionally Delayed. Functionally Delayed is not an IDEA recognized category. Do not use the box entitled Special Education to identify Functionally Delayed students.

53 53 Functionally Delayed Accommodations Fill in the circle in the box entitled Special Accommodations to indicate the special accommodation used on the test.

54 54 Student Demographic Coding In the Title I field, only schools receiving Title I funds complete this information. In the Code A/B field, all schools must fill in the corresponding information for all students in the school. Fill in the appropriate ESL Services information for qualifying students.

55 55 Student Demographic Coding Indicate Braille or Large Print for students using a modified format test. All students receiving Special Education Services must have the number of hours served indicated in the Special Education field. Test Administrators must indicate the type of accommodation used in the Special Accommodations Box.

56 56 Student Demographic Coding Absent Students The absent circle must be marked only for students who are not present to take the test on the initial administration day or the following make-up day. If a student makes up the test, erase this circle completely.

57 57 An Important Distinction The Student unique litho code number appears on pages one and four of the answer document. This litho code number is used to identify the response of special needs students that attach additional paper.

58 58 A Different Number Every student has an assigned Unique Identification Number from the EIS system. This number is a field on the answer document that needs to be completed for every student. Use zeros at the beginning of the number field in order to completely fill in the field. Check every answer document to make sure that this field is coded properly.

59 59 Student Refusals Student Refusals are not to be coded in the absent circle. An answer document must be turned in with the scoreable materials under a Group Information Sheet. Page one of the answer document must have complete student demographic information. Pages three and four of the answer document will be blank. Refusals are not to be placed with Inactive Materials.

60 60 Student Survey Questions All students will complete the ten student survey questions. The Test Administrator reads the instructions located in the Test Administration Manual. The students record their responses on page two of the answer document in pencil.

61 61 General Survey Comments In 2007, the students who took the Pilot Assessment on-line indicated that they seldom use computers to write, but they indicated a strong preference to take the TCAP Writing Assessment on-line rather than on paper.

62 62 General Survey Comments A high number of students participate in writing across the curriculum, but a low number of students work in peer groups to discuss and improve their writing. Survey comments from the students help us understand how they view their writing instruction.

63 63 Revisiting Return Procedures All answer documents should be stacked in the return box with demographic grids face up and in the same direction. Place all student responses that need to be scored under a Group Information Sheet.

64 64 Revisiting Return Procedures Only material to be destroyed should be placed under an Inactive Test Material Form. Documents attached to an Inactive Test Material Form will not be scored.

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