Presentation on theme: "Jefferson County Public Schools"— Presentation transcript:
1 Jefferson County Public Schools 2011 Spring TCAP TrainingJefferson County Public Schools
2 Test Security Law T.C.A. 49-1-607 states: Any person found not to have followed security guidelines…immediate suspensiongrounds for dismissal, including tenured employeesrevocation of state licenseListed in pages 1-4 of each Test Administration Manual.
3 Acknowledgement of Test Security Policy For school/system useAll personnel involved in the testing process must be trained. Training documentation should be retained for system recordsAER WebsiteonTools & Resources page
4 TN Test SecurityAll test materials must be secured before and after the test administration.Test materials should be stored in a locked room that is inaccessible to unauthorized persons.Handling of test materials must be restricted to authorized personnel at all times.Return test materials immediately after each test session.
5 Test Audits State Test Security Measure: Conduct random visits during testing to ensure test security and consistency of administration.Random audits may take place during any test administration.Test auditors show up unannounced.Security Procedures:2a: School has standardized security procedures, and forms available.2b: Secure location for materials storage location, before and after exam administration.2c: Secure procedures for inventory management, copies of logs and other relative documentation available.3: Building Testing Procedures:3a: Halls and common areas are free of instructional/reference materials.3b: Building-wide testing schedule established.3c: Security procedures established: unused materials secured, disturbances limited as much as possible, testing sites provided with “Do Not Disturb,” “Testing in Progress,” or other appropriate signage.4: Classroom Testing Procedures:4a: Instructional materials removed from/concealed at testing sites.4b: Student seating arranged to discourage cheating.4c: Students have adequate and clean working space, with all necessary testing materials.4d: Spiraled materials distributed in secure and appropriate manner.4e: Testing administrator (teacher or other) is familiar with and observant of time limits and schedules.4f: Testing materials securely managed at testing site.4g: Proctor present to assist testing administrator.
6 Test Materials Quantity Verification All test materials must be kept secure by implementing check-in, check-out and quantity verification procedures for all test materials at the system level, at the school level, and for each test session.AER Website onTools & Resources page
7 TN Test SecurityStandard copyright laws must be maintained at all times.Test items may not be reproduced or distributed in any way, for any reason, by any person.Test content may not be paraphrased for use directly in instructional activities, study guides, or classroom resources.
8 TN Test SecurityTest materials should not be read, reviewed, or analyzed before, during, or after test administration unless indicated in test instructions or special accommodations.Discussion of test content or specific test items with students, parents, or professional colleagues is prohibited to protect the validity of the test.
9 TN Test Security A secure environment must be ensured during testing. Turn off all communication devices during each test session.Maintain confidentiality of student specific accountability demographic information and test results at all times.
10 Secure Testing Environment Any information regarding the content being measured on the test must be concealed during the test administration. Including but not limited to the following:MapsChartsPostersStudent WorkBulletin Board ItemsWriting FormulasWord ListsParts of SpeechGraphic OrganizersNumber LinesDefinitionsWord WallsDisplaysModels
11 TN Test SecurityCarefully adhere to all test directions and accommodation instructions.Make sure all students receive the correct test materials.Follow all time limits outlined in the test directions.Follow all schedules set by the school/system.Remain with students and be observant and non-disruptive throughout the testing session.
12 Ensure that students respond to test without assistance from anyone. TN Test SecurityEnsure that students respond to test without assistance from anyone.Test administrators must ensure appropriate monitoring that does not include coaching or illegal assistance.Test administrators must not read test items or passages to students unless indicated in instructions or accommodations.
13 Breach of Testing Security Report Immediately report any test security concerns to building/system testing coordinator.Any breach must be completed as a Report of Irregularity online.It is the responsibility of school and system testing coordinators to investigate, document, and report any test security concerns.
14 Questions???*Use of proctors *Please have materials back to central office as quickly as possible so that we may get them sent in on time.
15 ASSESSMENT VENDORS Pearson ETS SAS Reporting Logistics and Printing PearsonAccessETSWrite custom TN items (grades 3-8)SASTVAAS, Teacher Effect, & Percentiles
16 ASSESSMENT VENDORS RANDA Order Entry & Communication Reports of Irregularity (RIs)School Group Lists (SGLs)Claiming in FSDSystem Contact information
17 SPRING 2011 ACHIEVEMENT REPORTS New Quick Score ReportsIn RANDAPart of Faculty/Student DataWill be able to review after students assigned to Teacher Roster
18 SPRING 2011 ACHIEVEMENT REPORTS POSTED ON PEARSONACCESS • IPRs & Labels• System & School Summary Reports• System Student Data files
19 PEARSONACCESS 2010-11 SAT 10 (K-2) Achievement (3-8) Gateway EOC
20 PEARSONACCESSBe sure to check out these features now available:Dynamic RosteringEDvantage TN
21 PearsonAccess SPECIAL FEATURES Select Assessment
22 PearsonAccess SPECIAL FEATURES Page 1- Dynamic RosteringPage 2- Edvantage User Guide
23 PearsonAccess 2010-11 Help desk number: (888) 817-8658 Unlock Account & Upload AssistanceDo not call the help desk to set up new users.STCs must assign users (system & school)State assigns STCs (if it can’t be done in the school system)
24 NEW CUT SCORES SPRING 2011 New policy decision for 2011 RCPI cut scores and number of items per Reporting Category will be available after testingNew policy decision for 2011
25 ACHIEVEMENT LEVELSNote: Not used for Social Studies which still retains Advanced, Proficient, and Below Proficient
26 TEST OPTIONS FOR SPRING 2011 Achievement Test (ACH)Modified Academic Achievement Standards (MAAS)English Linguistically Simplified Assessment (ELSA)
27 ELSA AYP for ELL students Simplified language T1 & T2 students cannot take ELSASame ELL accommodationsMust take all ELSA subtestsCannot mix ACH & ELSACannot mix ACH & MAAS
28 ALTERNATIVE SCHOOL STUDENTS Order materials from remanding schoolMust be coded back to the remanding school.Send answer documents back with those from remanding school.Systems/schools will not be able to complete an SGL for Alternative School Students.
29 LATE ACHIEVEMENT ORDERS Double check your Braille and LP orders immediately!
30 PRE-ID ANSWER DOCUMENTS AND TAG FORMS Immediately check answer documents and TAG forms to see if quantities are sufficient.Check for:Grade level changeNew students- USID
31 TAG FORM: FORMERLY KNOWN AS GIS TAG: TEST ADMINISTRATION GROUPSelect TestBubble on Answer DocTAG FORM: FORMERLY KNOWN AS GISMaximum 49
32 REVISED ANSWER DOCUMENT From TAGHeaderFrom TAG HeaderDark Headings notuploaded by state
33 REVISED ANSWER DOCUMENT Instructional AvailabilityInstructionalAvailabilityPre-ID Barcode area
34 PREID LABELS Do NOT bubble the following on Pre-ID Answer Documents: +Name +DOB +Ethnicity+USID +Gender
35 PRE-ID IN PEARSONACCESS Upload Student Demographic Data from EIS:Last name, First nameStudent USID numberDOBGenderEthnicityGrade
36 INSTRUCTIONAL AVAILABILITY For Traditional schedules, select from among the following:150 days or moredays74 days or fewerFor Modified schedules, select from among the following:75 days or more38-74 days37 days or fewer
37 REVISED ANSWER DOCUMENT Teachers bubble their license numbers and select the content area(s) they teach.If already uploaded, message will cover grids.
38 TEACHER LICENSE NUMBERS Use “new” number from the look-up site.It is not the Social Security Number!
39 2011 ACH TESTING WINDOW April 11-April 22, 2011 April 22, 2011 is Good FridaySystems select no more than 6 consecutive school daysSystems do not have to use 6 daysSpring Break can not interrupt the test window
40 2011 ACH TESTING WINDOWAll schools within a system must follow the system testing windowAll students in a grade level within a school must adhere to same test schedule (EXCEPTIONS: SPED, ELL, make-up)ELL and SPED students may not be tested outside the system/state testing window
41 2011 ACH TESTING WINDOWWhite boxes MUST be in warehouse within 3 week days after testing is complete, April 27 is last possible day
42 2011 ACH TESTING WINDOWAll students in grades 3 –8 must adhere to the following test schedule:Day 1 –Reading/Lang. Arts (Parts 1 & 2)Day 2 –Mathematics (Parts 1 & 2)Day 3 –Science (Parts 1 & 2)Day 4 –Social Studies (Parts 1 & 2)Exceptions: SPED, ELL, & make-up testing
43 NEW ACH LAWBeginning with , ACH testing shall begin no earlier than the first Monday occurring on or after April 22Testing window for to April 23 –May 4, 2012Law can be found at:
44 NEW ACH LAWACH tests shall not be administered prior to the completion of one hundred fifty (150) days of instruction.LEAs with schools beginning on the second Monday in August or before shall test during the first week of the testing window.
45 NEW ACH LAWEach local board of education shall develop a policy by which student scores on the ACH tests (grades 3-8) comprise a percentage of the student's final grade for the spring semester in the subject areas of mathematics, reading/language arts, science, and social studies.The percentage shall be determined by the local board from a range of no less than 15% and no more than 25%. The policy shall utilize performance levels determined by the State Board of Education and be developed and implemented for the spring semester of 2011.
46 PLANS FOR QUICK SCORES SPRING 2011 SGLs and RIs must be completed before releaseReleased before SDDV clean upWill not be released if there are duplicates or other issuesWill feature the achievement levelWill not have score to use as grade until Spring 2012
47 HAND SCORE REQUESTSHand scoring requests will only be considered for extraordinary circumstances.Must have a reason (other than a lower score than previous years) for requesting hand score.
48 SAT 10 (K-2) Systems must order directly from Pearson (not on RANDA) Uploads to PearsonAccess for SAT 10SAT 10 Reports will still be in PearsonAccessDelivery of tests and reports will come directly from PearsonDirect all questions about SAT 10 (K-2) to:Vicki Gray, Pearson SAT 10 ConsultantPhone:
49 Secondary Diagnostic Assessments Spring 2011Regional TrainingMarch 7-18
50 Secondary Diagnostic Assessments Enabling legislation enacted May 2007Public Chapter No. 273:SECTION 1. Tennessee Code Annotated, Section (b), is amended by deleting the existing language and by substituting instead the following:As a strategy for assessing student readiness to enter and succeed in postsecondary training, every public school student shall take a series of three (3) examinations, one (1) administered at grade eight (8), one (1) administered at grade ten (10), and one (1) at grade eleven (11). These assessments shall be approved by the Commissioner of Education and provide educators with diagnostic information to assist in developing interventions for the purpose of increasing high school graduation rates and improving student preparation for postsecondary achievement. Each year, the results of such examinations shall be analyzed and reported by the Commissioner of Education to the Select Oversight Committee on Education.SECTION 2. This act shall take effect July 1, 2007, the public welfare requiring it.
52 ACT Explore/Plan for Tennessee 2011 Testing WindowSeptember 19 – November 11, 20115252
53 ACT Explore/Plan for Tennessee Testing Testing of students does not have to be simultaneous throughout the system.Students may test at different times, by grade sections, etc.All testing must occur during the testing window.5353
54 ACT Explore/Plan for Tennessee Future Testing WindowsSeptember 19 – November 11September 17 – November 95454
55 New Diagnostic Products College Board Fall 2011New Diagnostic ProductsReadiStep is an established, valid, reliable and norm-referenced preliminary college preparation assessment instrument for eighth grade students for the purpose of diagnosing the academic strengths and deficiencies of students before entrance into high school.5555
57 End-of-Course (EOC) Assessments Algebra IBiology IEnglish IIELSA* Algebra I (NEW)ELSA English II (NEW)U.S. HistoryEnglish IAlgebra II (NEW)*English Linguistically Simplified Assessment
58 English III Field Test (Pilot) Administration Date: Tuesday, May 10 (no make-up date)Administered only to students enrolled in English III at the time of the field testMaterials shipped directly to public systems from PearsonTest administration manual to be included in shipmentNot possible to pre-code/pre-slug the English III answer documents12 Versions, 65 ItemsAvailable in large print but not braillePractice test and item sampler available September 2011Operational December 2011Braille version available Spring 2012
59 ELL Assessment Consultant ELSA EligibilityThe ELSA Algebra I and ELSA English II exams areappropriate for students who are eligible for English as aSecond Language (ESL) services. ELSA testers must beenrolled in Algebra I or English II.Ineligible Students:T1 or T2 StudentsStudents who have transitioned out of an ESL programELL Contact:Steven NixonELL Assessment Consultant
60 Characteristics of ELSA Exams Language for an ELSA test item is simplified to assist in measuring the intended knowledge or skill; however, the knowledge or skill is NOT simplified.Uses high-frequency (common) wordsReduces wordinessAvoids words with multiple meaningsUses concrete words, not abstractReduces complexity of sentence structureUses the simplest verb formsUses a context that is no more complex than required*EOC ELSA exams are not available in large print or Braille.
62 Gateway or AYP/EOC? Gateway Entered high school prior to the school yearPreviously earned a credit in Algebra I, Biology I, or English IIAYP/EOC Enrolled in Algebra I, Biology I, or English II (Regardless of grade level or graduation requirements, a student must be administered the AYP/EOC exam if enrolled in an AYP/EOC class.) Enrolled=EOC
64 AYP/EOCs AYP/EOC EOC Algebra I/ELSA English II/ELSA Biology I (55 Operational Items, 10 Field Test Items, Untimed)EOCEnglish IAlgebra IIU.S. History(50 operational Items, 10 Field Test Items, Untimed)
65 EOC Exam ScoresThe end-of-course test grade will count 20% of the second semester grade for the and school years and 25% of the second semester grade in subsequent school years.
66 EOC Testing for AP and IB Students A student enrolled in an Advanced Placement (AP) or InternationalBaccalaureate (IB) section of a course with a state end-of-course(EOC) exam should be administered the state exam only if thestudent did NOT take the state exam while enrolled in aprerequisite course. For example, if a student did not earn a creditin a standard US History course prior to enrolling in AP USHistory, he or she would be required to take the state US HistoryEOC exam upon completing the AP US History course.The purpose of this guidance is to ensure a student enrolled in anAP or IB course is not administered a corresponding state EOCexam twice. A student should only retake a state EOC exam if heor she failed a course with a state EOC exam and is re-enrolled inthe course.
67 Alternative Performance-Based Assessment Rubric The Alternative Performance-Based Assessment (APBA) Rubric may be used for any SPED student enrolled in an EOC class. The rubric may only be used to assist the student in passing the class; points may NOT be added to the student’s assessment score for the purpose of meeting the Gateway diploma requirement. SPED Contact: Lori Nixon Special Education Assessment Consultant
68 Spring 2011 Test Administration Dates AYP/EOC and Paper-Pencil GatewayAlgebra I/ELSA- May 3English II/ELSA- May 4Biology I- May 5Make-up Testing- May 6EOC U.S. History, English I, and Algebra II(last 10 instructional days)Online GatewayWindow 1: February 28-March 11Window 2: May 2-20All schools in the system /district must follow the same AYP/EOC and EOC schedule.
69 Spring 2011 Scanning and SDDV AYP/EOC Scan Window: May 6-16EOC Scan Window: May 6-26AYP/EOC SDDV Window: May 16-24EOC SDDV Window: May 16-June 8SDDV: Student Demographic Data Verification
70 2010-11 EOC Quick Score Reports With the exception of U.S. History, numeric grades will be provided for all EOC assessments; raw scores will be provided for U.S. History.Performance levels for Algebra II will be reported after standard setting.
73 2011 Algebra II Standard Setting The Algebra II standard setting will be held JuneCommittees will comprise teachers, principals, supervisors, and directors of schools.Said committees will recommend cut scores.The cut scores will be submitted to the state board of education in July for approval.Algebra II reports will be mailed to public systems and private schools in September.
74 Fall 2010 EOC ReportsReports will be shipped to public systems and private schools in late March. Algebra II reports will be provided after standard setting.Reports, in paper and/or electronic format, include Individual Profile Reports (IPRs), labels, and CDs (school and system reports).
75 EOC Met/Not MetIn the Diploma Requirement field of the answer document, bubbleYes for those students for whom the EOC Algebra I, Biology I, orEnglish II assessment will be used to satisfy the students’ Gatewaydiploma requirement. The Yes bubble must be filled in to ensuremet/not met status is reported for said students.A1 is no longer used to identify EOC testers who have a Gatewaydiploma requirement.U.S. History labels do not include scale scores.
76 SchoolHouse to PearsonAccess Student Demographic Data Verification (SDDV) is now completed in PearsonAccess.Training Webinars were conducted last fall. An archived Webinar and a pertinent PowerPoint are available in PearsonAccess.The EOC reports currently housed in SchoolHouse are scheduled to be moved to PearsonAccess in April.
77 PearsonAccess SDDV Survey PearsonAccess Customer Satisfaction Survey The Student Demographic Data Validation (SDDV) process was moved to PearsonAccess for the EOC Fall 2010 administration. The Tennessee Department of Education and Pearson would like to collect your feedback on this experience. Your input will be used to help us improve Pearson products for you and your coworkers. Your responses will be shared with the Tennessee Department of Education and the appropriate Pearson teams. However, your identity will remain anonymous unless you choose to provide us with your address. This survey will take approximately 5 minutes to complete. Thank you for participating in this survey.
78 Algebra II Reference Page Updated Reference PageUpdated Reference Page
80 Revised EOC Answer Document American Indian or Alaska NativeAsianBlack or African AmericanHispanic/LatinoNative Hawaiian orOther Pacific IslanderWhitePearson will not pre-ID the Spring 2011 EOC answer documents.
81 Unique Student Identification Numbers (USIDs) Student Unique Identification Numbers generated by EIS (State ID) must be coded in the Unique Student ID field. If the number has fewer than nine digits, pre-fill the empty bubbles, using leading zeros. If a USID is not available, an Alternative ID number must be used. Social Security Numbers may not be used.
83 Gateway Exams Mathematics Language Arts Science (Paper-Pencil and Online)MathematicsLanguage ArtsScience55 Operational Items7 Field Test ItemsUntimed
84 Online Gateway Testing Gateway assessments must be taken online. Exceptions includethe following:Homebound StudentsStudents requiring a modified format (i.e., large print or braille )Students pre-approved by the Office of AssessmentOnline Gateway testing features a read-aloud function for SpecialEducation students whose IEPs allow for the read-loud orPrompting accommodation.Before testing, students will be able to practice answeringquestions online either with or without the read-aloud function.Students will be able to practice as many times as needed prior tolive testing.
89 Special Education Assessment Updates Lori NixonSpecial Education ConsultantOffice of Assessment, Evaluation, and Research
90 Portfolio 2011-2012 Looking Ahead Orders will be placed in September Teacher’s Manual and activities will be revisedPortfolio Forms will remain sameDate will not changeForm Number: ED-3089 (Updated 6/2010)
91 AccommodationsMust be implemented throughout the school year on a routine basisAre based on individual needAllowableSpecial EducationSpecial Accommodation codes were changed at beginning of year
92 Special Accommodation Chart A. Extended TimeB. Read Aloud Internal Test Instructions/ItemsC. Prompting Upon RequestD. Interpreter Signs/Cues TestE. ManipulativesF. Assistive TechnologyG. CalculatorH. ScribeI. Unique Accommodation
93 Special Accommodations A. Extended TimeNot applicable for any Secondary AssessmentNot all Extended Time is the sameB. Read Aloud Internal Test Instructions/ItemsDo NOT read aloud charts/graphs/timelines…Prompting Upon Request if student has needC. Prompting Upon RequestTest Administrator reads verbatimTest Administrator may not work out problems or explain any text
94 Special Accommodations H. ScribeIs only Special for WritingIf used for Achievement/Secondary, student test book must travel with student answer documentG. CalculatorSpecial Accommodation for Achievement ScienceCode only if used for Ach. Science
95 Special Coding IssuesFunctionally DelayedGiftedSpeech
96 Functionally Delayed and Coding Functionally Delayed (FD) is a TN Disability categoryCoding depends on assessment typeAssessment TypeAlternatePortfolioGeneralAchievementSecondary
97 Functionally Delayed Alternate Assessment-Portfolio PRIMARY disability is Functionally Delayed code Functionally DelayedDo NOT code Special Education Hours for a student whose PRIMARY disability is FDAYP ImplicationsNon-ParticipantNon-Proficient
98 Functionally Delayed General Assessments (Achievement/Secondary) Consider both Primary and Secondary disability categoryTwo Scenarios:FD primary disability w/ Secondary Disability (IDEA)Code SPED hours and special accommodationsDo not code FDFD primary disability w/o Secondary DisabilityCode FD and special accommodationsDo not code SPED hours
100 Where does the TVAAS Teacher Report data originate? Student Takes Test, Answer Document completed (revised answer document)Group Information Sheet (now the Test Administration Group Header) CompletedGIS(TAG) & Answer Documents ScannedStudents Claimed on TDOE Randa Solutions Website - Faculty Student DataTVAAS Teacher Reports Delivered Electronically on The Restricted TVAAS Website
101 Faculty/StudentTDOE strongly encourages schools/systems to have teachers do their own claiming in Faculty Student Claiming (FSD) on the TDOE Randa Solutions websitePrincipals and STC’s will verify accuracy of claimed students on the TDOE Randa Solutions websiteHelp Manuals and Online Training will be provided for Teacher Claiming on the Resources Tab on the TDOE Randa Solutions Website.
102 Draft - Under Construction Faculty/StudentStudents who were pre-assigned either through Pearson Access or by bubbling the license number on the student answer document will appear in the roster.Draft - Under ConstructionCoded on Ans Doc
103 Draft - Under Construction Faculty/StudentStudents who were not pre-assigned may be added to the roster by selecting them from the TAG. Schools should consider reporting & rostering when determining the organizational principle for the TAG..Draft - Under Construction
104 Draft - Under Construction Faculty/StudentStudents may be added by a name search…Draft - Under Construction
105 Faculty/StudentOnce a teacher has completed the roster of ALL students for whom they have been instructionally responsible at any point in the academic year, they will verify that the roster is complete and continue to claiming for teacher effect.
106 Draft - Under Construction Faculty/StudentOnce a teacher has completed the roster of ALL students for whom they have been instructionally responsible at any point in the academic year, they will continue to “Edit the roster” for the TVAAS Teacher Report.All students on a roster will default to 100% for the portion of Instruction given by teacher(s).Exclusions for SpEd and Instructional Availability will be based on coding from the answer document.Instruction percentage and student instructional availability may be edited by the teacher.Draft - Under Construction
107 Draft - Under Construction Faculty/StudentA new look for Administrators – The School Level AuditDraft - Under ConstructionAccess all reports from the Audit Page
108 Draft - Under Construction Faculty/StudentSystem Level AuditDraft - Under ConstructionAccess all reports from the Audit Page
109 Draft - Under Construction Faculty/StudentDraft - Under ConstructionEOC Claiming will also verify the TLN at Log In
110 Draft - Under Construction Need Help?New help manuals and webinars postedDraft - Under Construction