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Administrative Teamwork to Improve Student Achievement Dr. Kevin Settle, Superintendent Dr. Tyler Brown, Asst. Superintendent Mrs. Linda Hanson Curriculum.

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Presentation on theme: "Administrative Teamwork to Improve Student Achievement Dr. Kevin Settle, Superintendent Dr. Tyler Brown, Asst. Superintendent Mrs. Linda Hanson Curriculum."— Presentation transcript:

1 Administrative Teamwork to Improve Student Achievement Dr. Kevin Settle, Superintendent Dr. Tyler Brown, Asst. Superintendent Mrs. Linda Hanson Curriculum Director Mr. Mike Bryant, Asst. Principal To Challenge All Students to a Brighter Future Always Seeking, Always Learning

2 My perception after looking at lots of types of organizations and institutions is that the job of a school superintendent, particularly in a complicated community, is one of the hardest jobs in America. What that means is that the successful superintendents are really some of the most successful executives in all of America, in any sector. Jim Collins Author of Good To Great

3 Developing the Administrative Team The Superintendent needs to form and develop the administrative team before student achievement can be maximized.

4 Developing the Administrative Team Set the vision and culture of student achievement for your District through your involvement with the School Board and Community –Five Year Strategic Plan –Annual Board Goals

5 Developing the Administrative Team Ensure that student achievement is a common theme aligned throughout the District –The goals for administrators and teachers should be aligned with the Board goals –The NCLB Plan, Technology Plan, District Improvement Plan and School Improvement Plans should be aligned with the Board goals

6 Casey SIP J.L. Buford SIP Primary Center SIP Franklin SIP District Improvement Plan District Technology Plan Board Goals Strategic Plan Franklin Teacher and/or Team Goals Franklin Student Goals Primary Center Teacher and/or Team Goals Primary Center Student Goals Buford Teacher and/or Team Goals Buford Student Goals Casey Teacher and/or Team Goals Casey Student Goals

7 Developing the Administrative Team Hire the correct people as administrators –Promote qualified internal people, but bring in others to complement the team –Before you make the final offer, have a confidential talk with the candidate to make sure he/she understands your unwritten expectations

8 Developing the Administrative Team Assign your administrators to the correct positions –Know your administrators strengths and make your assignments accordingly

9 Developing the Administrative Team So superintendents must focus on getting the right people on the bus and the right people in the right seats over a long period of time. Jim Collins Author of Good To Great

10 Developing the Administrative Team Set high expectations and make sure your administrators understand what you want them to do –Some expectations and goals should be formalized in their goals for evaluation –Student achievement should be discussed at every administrator meeting and ideas shared about what schools are doing to improve –District 80 examples …

11 Developing the Administrative Team Provide your administrators the support and resources to accomplish what you expect them to do –Promote meetings among them to share and learn from each other –Allow them flexibility to meet their goals, but insist on being kept informed and retain the right to make recommendations to modify their ideas –Provide them a budget they can control, expect them to operate within it, but be prepared to support additional funding in unique instances

12 Developing the Administrative Team Recognize your administrators for their efforts and accomplishments –During building walk-through visits, verbally compliment them on things you see that support student achievement –Send notes or s when you see or hear about something that should be acknowledged

13 Developing the Administrative Team Recognize your administrators for their efforts and accomplishments (continued) –Acknowledge them during district-wide or school-wide meetings –Remember them on Principal Appreciation Day, nominate them for awards, have social gatherings

14 Developing the Administrative Team A cohesive administrative team who supports the same vision, each other, and their staff, will stimulate teachers to focus on teaching and learning.

15 Personnel Hire Smart Positive Attitude Instrument Change default hiring practice of probationary period –Four Years Certified –90 Days Classified Releasing or reassigning administrators

16 Observations Daily/Weekly Walkthroughs –Structured and Unstructured Turned in and reviewed by District Office Various Observation Tools –Model Lesson –Time on Task –Verbal Flow –Scripting

17 Evaluations District-wide Schedule Turned in and reviewed by District Office Uniform but Specific Evaluations Per Category –Classified –Certified –Administrative –District Office

18 District Learning Leadership Team DLLT studies the Districts Critical Issues A revolving, three year membership Have met monthly but now quarterly Membership includes: –Superintendents and Principals –Teachers and Teacher Aides from each Building –Social Worker and Counselor –Union Representatives –Parents from each Building –Community Members –Business Representatives

19 Assessment & Data Changed the culture of ISAT testing from Passive to Active Utilize the rules to students advantage Strong communication and procedures across all levels –District Office to the Classroom Disaggregated data for ISAT and SAT10 Data will improve improvement with RtI

20 Grants Aggressively pursued grants –Increased grants from $3 to $5 million Major competitive grants such as CSRPP, 21 st CCLC, EETT, HS/Pre-K, PEP, LSA, and SEL Integrated grant initiatives to maximize staff time and impact –PBIS, SEL, ASPIRE, RtI, SAC, IST

21 Poverty Trained 8 Certified Trainers Trained every staff member in all 3 days Did local follow-up trainings Integrated the strategies (IST screening) Train all new teachers

22 Teacher Support Staff Development District Committees Curriculum Alignment Teacher Re-Certification New Teacher Induction Program Student Assessments

23 Staff Development Inservices/Workshops University/College Coursework Regional Office of Education Professional Development Committee -representatives from all grades -zoomerang surveys -evaluation instruments -ROE needs assessment

24 District Committees Curriculum Adoption Commttees Mandated Committees Curriculum Support Committees Task Force Committees

25 Curriculum Alignment Adopt new textbook series Every grade level represented Explain the alignment process Discuss tools needed Agree upon a template, syllabus design Work sessions during the school day Disseminate completed product

26 Teacher Re-Certification Renewal of Teacher Certificate Form to track CPDUs and CEUs Highly Qualified Status-HOUSSE / ECS Online Workshops at each Building

27 New Teacher Induction Program Two Day Inservice Prior to Start of School Monthly NTI Meetings -topic of interest or need -websites -list of mentoring activities -concerns, needs, successes Mentoring -two hours required monthly Coaching -observations -written feedback -person to person review

28 Student Assessments Local-SAT10 (Harcourt) -request numbers from administrator -order materials for testing -provide additional resources -disseminate test score results ISAT Testing -inservice test administrators on manual

29 Creating a Positive Climate of Professionalism: Campus Communication –Team Coordinators Meeting Every Tuesday at 7:30 a.m. Agenda developed by Principal with input from two Assistant Principals and Staff Superintendent and Assistant Superintendent attend whenever possible –Daily Announcements Read over P.A. system ed to all teachers

30 Creating a Positive Climate of Professionalism: Campus Communication –Phone conferences Bi-weekly Involves administrators and secretaries –Team Coordinators Reports Submitted to Principal, Assistant Principals, and team coordinators every Friday Include: –Summary of daily activities –Curriculum –Parent Contacts –Student Discipline –Testing –Information on struggling students Bottom section for administrative feedback

31 Creating a Positive Climate of Professionalism: Campus Communication –School Reach System –Building Learning Leadership Team (BLLT) Team facilitators (teachers) trained to effectively facilitate meeting Principal develops agenda for discussion of critical building issues Meetings second Thursday of each month at 2:00 after early student dismissal Trained teacher facilitators: –Discuss CBIs –Develop strategies to resolve CBIs –Create a timeline for accomplishment of strategies –Implement strategies

32 Creating a Positive Climate of Professionalism: Campus Communication –Planning periods All highly qualified teachers have two planning periods –Individual Planning Period –Team Planning Period Facilitated by Team Coordinator Discuss: –Academic Activities –Smartboard lesson preparation –Interactive computer lesson preparation –Review student data, test scores, and student behavior –Prepare packets for IST/SAP –Select Casey All-Stars and Respect Ticket Winners –Prepare for Parent/Teacher Conferences –Home visits and phone calls to the home

33 Creating a Positive Climate of Professionalism: Campus Communication –Grade Group Meetings Once a week Involves all teachers from specific grade level Review instructional progress between teams –6 Gold and 6 Maroon –7 Gold and 7 Maroon –8 Gold and 8 Maroon Curriculum alignment Principal attends meetings Assistant principal attends as requested

34 Improving Classroom Instruction –Teacher Evaluation Review observation instrument with staff Pre-conferences with staff –Develop performance goals –Explain purpose of classroom observation Make observations meaningful Observation summary includes detailed support recommendations usually suggested from research-based Best Practices Visible three minute walkthroughs (Dr. Ruby Payne model)

35 Improving Classroom Instruction Lessons must include visible State Standards for Learning Teachers must demonstrate competency in content areas during instruction Teachers submit classroom management plan –Submit yearly at end of second week of school –Follow plan if discipline problems arise in classroom Under-performing teachers visit master teachers classrooms –Document effective teaching practices –Improve instruction –Review visit with administration

36 Improving Classroom Instruction –Block Scheduling 1 ½ hour blocks for core academics –Language Arts- Reading, Spelling and English –Science and Social Studies –Math Exploratory Block –Operates on old 43 minute schedule –Includes: »Computer Technology »P.E. and Fitness Center »Life Skills »Spanish »Art and Fine Arts »Orchestra, Band, and Sectionals

37 Improving Classroom Instruction Effectiveness –29% increase in honor roll students –43 of 92 African American MTEA members on honor roll –Beta Club increased by 19% –Testimony of Trimble brothers on high honor roll

38 Improving Classroom Instruction –ISAT Preparation Illinois Assessment Framework Pretest online via ISBE website ISAT preparation in the computer lab Purchase and use ISAT coaching materials for all grade levels Utilize Casey CAP class to teach ISAT strategies Review posters in classroom during CAP class

39 Improving Classroom Instruction –Student Academic Support Student Success Program –For under-achieving students –Tutoring from 3:30 to 4:30 on Tuesdays and Thursdays –Tutoring from certified teachers Reading specialist Pull-out Program Talented and Gifted Program (TAG)

40 Improving Classroom Instruction Stars Academy, 21 st Century Grant Program –Administration/Director with YMCA community partner –Ran by certified teachers and aides –One section at Primary Center (serves students) –Once section at Casey Middle School in Hall Building (serves students made up of 6 th through 8 th grade students and their Pre-K through 5 th grade siblings) –Includes: »Full dinner »P.E. component »Music component »Library component »Computer component »Homework help »Academic Enrichment »Parent Education

41 Consistency in Discipline –Positive Behavioral Interventions and Supports (PBIS) (Insert DATA) PBIS team selected to present at National Conference in Denver, Colorado Mission Statement: The purpose of PBIS is to provide school with the capacity for systematic planning and problem solving when preventing and responding to problem behavior. Respect yourself, others, and property.

42 Consistency in Discipline –Positive activities and rewards All-Star assemblies Respect tickets Ram bucks Ram buck parties PBIS reward field trips (students must have 85% of their Ram bucks to participate) Train staff and supervisors on PBIS system

43 Consistency in Discipline –New discipline referrals Time specific, in increments of 15 minutes Location of discipline problems Categories of specific types of documented behaviors Computer-tracked behavior on School Wide Information System (SWIS) Discipline referrals (DR) for gross acts of misconduct Behavior concerns (BC) for minor and intermediate acts of misconduct Three BCs equal one act of gross misconduct (DR)

44 Consistency in Discipline –Student Support Center Developed and implemented in-school suspension program Certified teacher in classroom Students take all books and homework assignments to the class –School Suspension Program (SSP) Developed and implemented out-of-school suspension program Students are transported to one of two sites during suspension –Kenneth Martin Center –Safe School Students take books and homework assignments

45 Safety and Security –Safety and Security improvements at Casey Middle School from 2007 to 2009 Enclosed breezeway, installed new metal doors Installed Intelli-key System Installed telephone monitoring system Campus construction: –Sidewalk from west parking lot on main campus to front door on Broadway entrance –New steps on Broadway entrance –New sidewalk and stairs on east side of Science building for entrance and exit from B.D. program –Installed new classroom doors in the main building that meet life safety specifications

46 Safety and Security Developed computerized integrated security training for Casey Middle School Re-trained School Safety Committee –Developed district-wide school safety and security audit –Developed district-wide school facility assessment checklist –Reviewed District Safety Operational Procedures (Admin. Reg ) Upgraded video surveillance equipment in Hall building Purchased new radios, upgraded base stations, purchased new batteries for older hand-held units Two campus-wide security walkthroughs with the following team (scheduled for October 2008 and April 2009) –Mount Vernon Police Department –Mount Vernon Fire Department –Litton Ambulance Service Code Red drill (scheduled October 2008 and April 2009)

47 Safety and Security –Monthly school safety and security August: District-wide bus driver safety training –Beck and Dyel Bus Company drivers –Officer Ray Gilbert, trainer –States Attorney Office, trainer –District 80 Principals, trainer September: Crisis plan/ bus safety –Review Crisis Plan with teams –Review new laws and requirements with safety teams –First safety training module: Bus safety for students

48 Safety and Security October: Second safety training module- Student safety on campus –Bullying prevention (physical, verbal, and emotional) –Sexual harassment (visual, physical, and verbal) November: Third safety training module-Threat assessment in schools –Violence prevention –Intruder on campus –Student safety survey –Junior Crime Stoppers training –Profiler crime recognition strategies

49 Safety and Security December: Fourth safety training module- Computer safety –Officer Sneed, Internet safety –My Space –Identification/awareness protection –E-bullying January: New campus-wide crisis management –Present at BLLT –Present information from student safety survey February: Fifth safety training module- Risk watch school safety program –Illinois State Police »Rollover machine »Driving intoxicated simulator

50 Safety and Security March: Sixth safety training module- Incident command center training –Illinois State Board »Bomb threat preparedness and response »Interactive planning tool –Code Red re-training »Walk-through April: Seventh safety training module- Preparation –Code Red drills

51 Administrative Teamwork to Improve Student Achievement Dr. Kevin Settle, Superintendent Dr. Tyler Brown, Asst. Superintendent Mrs. Linda Hanson Curriculum Director Mr. Mike Bryant, Asst. Principal To Challenge All Students to a Brighter Future Always Seeking, Always Learning

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