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Welcome To The Intern Management System (IMS) New District KTIP Coordinator Training Training.

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Presentation on theme: "Welcome To The Intern Management System (IMS) New District KTIP Coordinator Training Training."— Presentation transcript:

1 Welcome To The Intern Management System (IMS) New District KTIP Coordinator Training Training

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5 Modules New District Coordinator Main Page New District Coordinator Main Page Create COEs Create COEs View TEs View TEs Review, check status and submit RTTs and RTIYs Review, check status and submit RTTs and RTIYs Confirmation of Employment (COE) Confirmation of Employment (COE) Create, edit and view COEs Create, edit and view COEs View Teacher Educator assignments View Teacher Educator assignments Resource Teacher Timesheet (RTT) Resource Teacher Timesheet (RTT) Review, check status and submit timesheets to EPSB Review, check status and submit timesheets to EPSB Record of Teacher Internship Year (RTIY) Record of Teacher Internship Year (RTIY) Review, check status and submit Final Report to EPSB Review, check status and submit Final Report to EPSB

6 COE – Create COE Step 1 - Intern Information Step 1 - Intern Information Click on Create COE Click on Create COE Enter SSN of the intern and click Get Intern Info Enter SSN of the intern and click Get Intern Info An error will appear if the SSN is not in the database or the intern does not have the proper credentials. An error will appear if the SSN is not in the database or the intern does not have the proper credentials. If the intern is found with the proper credentials, the interns name and address information will be populated automatically. If the intern is found with the proper credentials, the interns name and address information will be populated automatically. Review & Update interns demographic information Review & Update interns demographic information Select the school to which the intern will be assigned Select the school to which the intern will be assigned Your district is pre-selected and the school list is based upon your district Your district is pre-selected and the school list is based upon your district The school you select will determine the available principals for the committee The school you select will determine the available principals for the committee Select the semester of internship Select the semester of internship Aug-May will be pre-selected Aug-May will be pre-selected Enter the beginning date of the internship Enter the beginning date of the internship Format must be MM/DD/YYYY Format must be MM/DD/YYYY Click Save and Continue to save this information and go to the next step or click Save & Exit to save this page and leave the system Click Save and Continue to save this information and go to the next step or click Save & Exit to save this page and leave the system

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10 COE – Create COE Step 2 – Assign Committee Step 2 – Assign Committee Enter the SSN of the resource teacher for this internship. Enter the SSN of the resource teacher for this internship. The resource teacher must have KTIP training. The resource teacher must have KTIP training. Select the principal for this internship from the dropdown list. Select the principal for this internship from the dropdown list. The principal list is generated by the school you selected on the Intern Information page. The principal list is generated by the school you selected on the Intern Information page. If the principal you want to assign isnt listed, have your LEAD coordinator, human resource director/designee assign the role in the District Role Manager application. If the principal you want to assign isnt listed, have your LEAD coordinator, human resource director/designee assign the role in the District Role Manager application. Click Validate and Assign Committee Click Validate and Assign Committee This will check to see if the Resource Teacher is trained and create the committee assignment. This will check to see if the Resource Teacher is trained and create the committee assignment. If the committee is valid, the members will be displayed with their role. If the committee is valid, the members will be displayed with their role. If you have the assignments you want, click Save and Continue to go to the next step or Save and Exit to leave the system. If you have the assignments you want, click Save and Continue to go to the next step or Save and Exit to leave the system. If you want to assign different committee members, simply enter new committee members and click Validate and Assign Committee again. If you want to assign different committee members, simply enter new committee members and click Validate and Assign Committee again. Review data for accuracy Review data for accuracy Click Save and Continue Click Save and Continue

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13 COE – Create COE Step 3 – Job Information Step 3 – Job Information Enter job information by selecting from the drop down menus Enter job information by selecting from the drop down menus New feature – select Teacher or Speech Pathologist from the list New feature – select Teacher or Speech Pathologist from the list Click the Insert Above Data button to make the job assignment Click the Insert Above Data button to make the job assignment To add another assignment, repeat this process. All assignments will be listed in a table beneath the Insert Above Data button To add another assignment, repeat this process. All assignments will be listed in a table beneath the Insert Above Data button To remove an assignment, click the Remove link under the LEAD Course Information: To remove an assignment, click the Remove link under the LEAD Course Information: To edit an assignment, click the Edit link under the LEAD Course Information: To edit an assignment, click the Edit link under the LEAD Course Information: If you have the assignment you want, click Save and Continue to go to the next step or Save and Exit to leave the system If you have the assignment you want, click Save and Continue to go to the next step or Save and Exit to leave the system

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16 COE – Create COE Step 4 – Review COE Step 4 – Review COE Click on the COE to view Click on the COE to view The COE will open Adobe Reader in a new window. To return to the Review COE page, simply close the COE window The COE will open Adobe Reader in a new window. To return to the Review COE page, simply close the COE window You must have Adobe Reader installed to view the COE. If the COE does not open, contact your technology support staff to verify you have a current version of Adobe Reader configured to work with your web browser You must have Adobe Reader installed to view the COE. If the COE does not open, contact your technology support staff to verify you have a current version of Adobe Reader configured to work with your web browser To submit the COE to EPSB for approval, click the Submit to EPSB for Approval button To submit the COE to EPSB for approval, click the Submit to EPSB for Approval button You will receive the message The COE has been submitted to EPSB for Approval You will receive the message The COE has been submitted to EPSB for Approval

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19 COE – View/Edit COE COEs are grouped by status COEs are grouped by status Incomplete (started by district, but not submitted to EPSB) Incomplete (started by district, but not submitted to EPSB) Pending (submitted to EPSB, but not approved) Pending (submitted to EPSB, but not approved) Approved (approved by EPSB) Approved (approved by EPSB) Denied (denied by EPSB) Denied (denied by EPSB) Resigned (approved, but then resigned) Resigned (approved, but then resigned)

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21 RTT - Status Resource Teachers listed alphabetically with status indicated Resource Teachers listed alphabetically with status indicated Where available, click a function: Where available, click a function: View – opens the timesheet in a new window View – opens the timesheet in a new window Reject – returns timesheet to RT for edits and generates an to the RT with concerns Reject – returns timesheet to RT for edits and generates an to the RT with concerns Submit to EPSB – sends timesheet to EPSB Submit to EPSB – sends timesheet to EPSB

22 RTIY - Status Select an intern Select an intern View status of each report View status of each report Where available, click a function: Where available, click a function: View – opens the report in a new window View – opens the report in a new window Submit to EPSB – submits interim or final report to EPSB Submit to EPSB – submits interim or final report to EPSB

23 Professional Learning and Assessment (PLA) KTIP Contacts Sherri Henley – Sharon Salsman – Phone: (502) Toll free:


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