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The Harvard Green Campus Initiative Leith Sharp Director, Harvard Green Campus Initiative.

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1 The Harvard Green Campus Initiative Leith Sharp Director, Harvard Green Campus Initiative

2 Harvard Green Campus Initiative: Organizational Chart 2000 Director, Leith Sharp Co-Chair Assoc. VP, Facilities & Environmental Services Tom Vautin Co-Chair Faculty, Harvard School of Public Health Prof. Jack Spengler a

3 Started Small and Grew As the Savings Grew Base Program Funding Total HGCI Full Time Staff Annual University Savings FY01$ 80,0001 FY02$264,0004$400,000 FY03$648,0008$700,000 FY04$890,00011$1.5 million FY05$857,00011$3 million FY06$1,155,00016$5 million FY07$1,700,00019$6+million FY08-FY10$2,000,00024+$7+million

4 The Harvard Green Campus Initiative 1 Manager, Business Organization and Communications 2 Web staff 2 Special Projects Assistant 2 Managers 6 Coordinators 1 Manager, Medical and Public Health Schools 1 Coordinator, Faculty of Arts and Science 1 Assistant 1 Manager, Undergraduate Program 1 Coordinator, Graduate Program 40 part-time student employees Director, Leith Sharp Co-Chair Assoc. VP, Facilities & Environmental Services Tom Vautin Co-Chair Faculty, Harvard School of Public Health Prof. Jack Spengler High Performance Building Service Residential Green Living Programs Campus Energy Reduction Programs - Labs HGCI Base Program Staff FY07Operating Cost = $1.6million Annual Savings = $6+ million & 90+ million pounds of CO2 20% Office of President and Provost & central administration sources. 80% from fee for service partnerships funded on the basis of extensive savings Sustainability – The Challenge of Changing Our Institutions Green Building Design, Construction and Operations HGCI Courses at Harvard Extension School 19 Full-time Staff 40 Part-time students

5 HGCI Strategies for Organizational Transformation

6 1.Change Attitudes and Assumptions 2.Pilot and Expand New Practices 3.Engage People and Foster New Capacities 4.Research and Feasibility 5.Process Improvement 6.Leverage Leadership 7.Reform Finance and Accounting Structures 8. Remove the Need for Conscious Attention 9. Adopt Accountability Frameworks 10. Institutionalize Continuous Improvement 10 Elements of Organizational Transformation

7 1. Change Attitudes and Assumptions

8 There is no problem because….the planet is an infinite source of resources with an infinite capacity to absorb our pollution There is a problem but its not mine because…..what I do has little impact on the planet, I just dont count, my influence is too small There is a problem, I am involved, I probably could do something except its so hard……I cant get the funds, I dont know how, I dont have the time, I keep forgetting, my manager doesnt seem to want it, theres no reliable alternative, its too risky, I dont get evaluated on it etc The Transformation of Hearts and Minds that Underpins Effective Organizational Transformation for Sustainability at Harvard There is a problem and I am fully engaged in working on my part of the solution in every way possible! 1. Change Attitudes and Assumptions

9 There are so many different green building standard we dont even know where to start or what green building means! LEED is a waste of time. It is a point chase that diverts money a effort form achieving real action. LEED is helpful but the certification is too difficult and costly. We can use LEED but not bother with the certification We can do this with the streamlined approach and support of the HGCI but LEED Gold is still just too expensive. We shouldnt go beyond silver. Green Buildings at Harvard: Shifting Attitudes Transform Attitudes and Assumptions 1. Change Attitudes and Assumptions

10 2. Pilot and Expand New Practices

11 Green Cleaning Biodiesel in University Shuttles Ground Source Heat Pumps Occupancy sensor driven temperature Setbacks

12 Harvard University Diesel Emission Controls For Construction Equipment Harvard Emissions Spec Retrofits - 60HP+ onsite 20+ working days EPAs verified list, or approved by Harvard Ultra Low Sulfur Deisel. Preference for biodiesel, ethanol Anti-idling, equipment location, electric equipment

13 : HGCI initiates first 3 pilot LEED projects LEED Projects 5 Certified 16 Registered LEED Projects 7 Certified 19 Registered 16 LEED Projects 4 Certified 12 Registered 7 LEED Projects 2 Certified 5 Registered Green Building at Harvard :History Pilot and Expand New Practices 2. Pilot and Expand New Practices

14 3. Engage People and Foster New Capacities

15 Building NameLEED Rating Gallatin Hall HBS Attempting GOLD McCollum Hall HBS Attempting GOLD (LEED-CI) Northwest Corner HLS Attempting GOLD Rockefeller Hall Divinity Attempting GOLD Weld Hill Arnold Arboretum Attempting GOLD 2 Grant Street HRES Attempting PLATINUM (LEED-H) Building NameLEED Rating Aldrich Hall HBS Attempting CERTIFIED Byerly Radcliffe Attempting SILVER Hamilton Hall HBS Attempting GOLD Wyss Hall HBS Attempting GOLD 5 Cowperthwaite St. HRES Attempting GOLD 10 Akron St. HRES Attempting GOLD Allston Science Center ADG Attempting GOLD Gallatin Hall HBS Attempting GOLD The HGCI Provides LEED project management for all Harvard LEED Projects: Fostering New Capacities Inhouse 3. Engage People and Foster New Capacities

16 Dunster / Mather Kitchen and Serveries First Institution Kitchen to Achieve LEED, Dual-Flush Toilets, Melink Variable Speed Drive Stove Hoods, Composting System LEED Silver Certified Harvard Dining Services

17 Aldrich Hall Campus Lighting Master Plan, Preferred Parking for Fuel Efficient Vehicles, Green Cleaning Program, high performance ventilation 13 Filters, 80% C&D Waste Diversion LEED Silver Pending Harvard Business School

18 Hamilton Hall, Harvard Business School Occupancy Sensor Controlled Thermostats, $370,000 of Plyboo Furnishings, Tested Low-Flow Shower Heads Before Selecting Symmons 2.0, HGCI Performed Daylight and Views Calcs. LEED Gold Pending Harvard Business School

19 Weld Hill Research Center Seeking LEED Gold Closed loop geothermal system for heating and cooling, ventilation rates for lab space designed to 6 air changes per hour with night time set-back

20 46 Blackstone LEED Platinum Certified University Operations Services Submitted to USGBC in September, 55 Points Pending – 52 Required for LEED Platinum, Highest energy performance of any Harvard LEED building, bioswale, energy efficient elevator

21 Landmark Center, HSPH 42,000 Build-Out, Underfloor Air Distribution, Digitally controlled Lighting w/T-5 Lamps LEED Certified Harvard School of Public Health

22 First Science Center Seeking LEED Gold Allston Development Group Highest energy performance goal of any lab design at Harvard, careful attention to materials selections, onsite stormwater re-use

23 3. Engage People and Foster New Capacities

24 Occupant impacts on building operations & environmental impacts 3. Engage People and Foster New Capacities

25 Inter-Dining Hall Competition: 500+Dining Staff PEER TO PEER PROGRAMS In 2007 The winning kitchen reduced electricity use by 23% HUDS – Green Skillet

26 3. Engage People and Foster New Capacities Residential Green Living Programs 9,000+ students from the College, Harvard Business School, Harvard Law School, Kennedy School of Government 40 paid student employees Peer education, and awareness. Practical projects in the dorms. Collaboration w/ administration to identify barriers to conservation. To reduce the environmental impact of dorm life at Harvard through… Major focuses Electricity, heating, & water efficiency Reduce waste through re-use and recycling Sustainable dining PEER TO PEER PROGRAMS

27 In the College Quantified savings are now well over $400,000/year. >13.8% reduction in electricity use of dorms by 2007 >4% reduction in fuel for heating 33% reduction in food waste 25% increase in recycling $50,000 annual water savings >60% reduction in move-out trash >$75,000/year of reusable items salvaged and resold by REP and Habitat

28 3. Engage People and Foster New Capacities Targeted Behavioral Change SHUT YOUR SASH COMPETITION Harvard Medical School Faculty of Arts and Sciences Over $250,000 of energy savings from this targeted competition

29 Harvard Real Estate Services – 3 complexes (1,800 tenants) – 10 REPs Harvard Law School – 8 dorms (700 students) – 4 REPs Harvard Business School – 5 dorms (420 students) – 6 REPs 3. Engage People and Foster New Capacities - 5,700 people pledged to turn off computers and lights at night. - 5,400 people pledged to enable sleep mode on their computer. - 3,700 people pledged to buy at least 30% recycled paper. - 4,600 people pledged to double- side copies. - 3,821 people pledged to bring their own coffee mug Online Sustainability Pledge Last year over 7,000 people signed! Large Scale Social Marketing Campaigns

30 4. Continuously Diagnose and Address the Weakest Links in Every Process

31 5. Process Improvement

32 Do we need some in time research? Do we need more management support? Has it fallen off the agenda due to other priorities? Does something have to be done and no else knows how to do it? Did someone leave and momentum lost? Is there some unfounded perception of risk or misunderstanding preventing engagement? Did we consider life cycle costs, rebates, grants, integrated design related savings etc? Are we re-inventing the wheel instead of using whats been done already? Are we missing someone important at the table? Continuously Diagnose and Address the Weakest Links in Every Process Does anyone have the time to project manage this properly? Is the bigger picture still being addressed? 5. Process Improvement

33 Ten Commandments for Cost Effective Green Building Construction & Renovations 1.Commitment 2.Leadership 3.Accountability 4.Process Management 5.Integrated Design 6.Energy Modeling 7.Commissioning Plus 8.Specifications 9.Life Cycle Costing 10.Continuous Improvement Process Quality Control & Continuous Improvement 5. Process Improvement

34 5. Assessment, Research and Development

35 Harvard Purchases renewable energy certificates to offset `10% of its electricity related emissions. Harvard has 6 ground source heat pump systems The HGCI now runs a renewable energy program to research and develop business models for: Biomass Photovoltaic Solar thermal Deep well geothermal Large and small scale wind Carbon offsets a Renewable Energy Research and Development

36 Cost of LEED Credits at Harvard by HGCI Over 20 LEED Projects at Harvard show that there are 34 credits and 6 prerequisites that can be achieved at no added cost if the process is managed effectively. Included in this number are 9 credits that all Harvard projects immediately get. Silver = 33 Gold = 39 Platinum=52

37 6. Leverage Different Leadership Contributions

38 Upper Middle Management 2 nd Level Deans, Associate VPs, CFOs, COO - Planning Top Level Leadership President, Provost, Deans, VPs Grass Roots Students, building Managers, facilities staff, project managers, custodial, transport & procurement staff CONFIDENCE & CAPACITY AUTHORITY SYSTEMS INTEGRATION Capital Approvals Systems Finance & Accounting University Contracts 6. Leverage Different Leadership Contributions

39 7. Reform Finance and Accounting Structures

40 Capital Budget Managers Maintenance Budget Managers Utility Budget Managers Human Resources Managers Accounting Structures Are Getting in the Way of Best Financial Practice Barrier: Accounting structures are driving inefficient design and operations by limiting the appropriate movement of investments and savings

41 $12 Million Fund - interest free capital for high performance projects New Construction Existing Buildings 5 Year Payback Maximum Full project funded Can bundle projects Simple payback used 10 Year payback maximum Cost premium of high performance option funded Life Cycle Costing used Green Campus Loan Fund 7. Reform Finance and Accounting Structures

42 $12 Million Fund - interest free capital for high performance projects New Construction Existing Buildings Green Campus Loan Fund $12 million interest-free capital for conservation projects $10+ million lent since projects 30% average return on investment 7. Reform Finance and Accounting Structures

43 Harvard Green Campus Loan Fund Fiscal Year 2007 Return on Investment – 23.0% Overall value of the Universitys endowment = $34.9 billion. GCLF vs. Harvard Endowment

44 Provide Financial Access to the Champions 7. Reform Finance and Accounting Structures

45 NEXT: Instituting Life Cycle Costing A method of project evaluation in which all costs arising from owning, operating, maintaining and ultimately disposing of a project are financially evaluated in the decision making process. New Construction Major Renovations Capital Projects Routine Replacements or Upgrades

46 Designing Programs for the Way We Are 8. Remove the Need for Conscious Attention by Institutionalizing New Practices

47 Designing Programs for the Way We Are 8. Remove the Need for Conscious Attention by Institutionalizing New Practices 5% Conscious Behavior

48 Designing Programs for the Way We Are 8. Remove the Need for Conscious Attention by Institutionalizing New Practices EXAMPLES: Integrate new practices into contracts and specifications ASAP Redefine position descriptions, performance reviews and training programs Implement prompts & visible cues to trigger behavior (signs, bins, automated s) Imbed new metering and verification systems into annual ongoing processes Establish routines of regular meetings and agenda items

49 9. Adopt Accountability Frameworks

50 GHG Reduction Targets Green Building Standards Life Cycle Costing Finance and Accounting Frameworks

51 HARVARD Green Building Guidelines Projects Over $5 million Capital projects exceeding $5 million will seek minimum LEED Silver certification. Harvard University requires a number of LEED credits to be treated as pre-requisites An Integrated Design approach is to be adopted. Life Cycle Costing assessment is to be conducted throughout the project Energy modeling is required Adopt an ongoing commissioning approach for the life of the building.

52 ALLSTON SUSTAINABILITY GOALS LEED Gold for All Buildings % Reduction in Building Energy Use % Less GHG per Heating, Cooling and Power related MMBTU than 2006 % of Renewable Energy % Reduction in Potable Water Use Treat / Use % of Stormwater On-site % of Parking Underground Bus and Shuttle Stops w/in 1 Minute of All Buildings Diesel Emissions Controls on All Construction Vehicles % of Landscaping w/Native Species Allstons DRAFT Sustainable Design Guidelines 9. Adopt Accountability Frameworks

53 University-wide Taskforce Being Established to Develop GHG Reduction Goals by June Adopt Accountability Frameworks

54 Ivy Plus Sustainability Meeting 2008 Campus GHG Report Summary of Ivy GHG Commitments April 2008 Brown University 42% below 2007 baseline by 2020 Columbia University 30% below 2005 levels by 2017 [in line with PlaNYC] Cornell University Signed Presidents Climate Commitment. Will have strategic plan including timetable in 2009 (already have 7% below 1990) Harvard University In development University of Pennsylvania Signed Presidents Climate Commitment. Will have strategic plan including timetable Sept 2009 Princeton University 1990 levels by 2020 (18% reduction from 2007) Yale University 43% reduction from 2005 (10% below 1990) by 2020

55 10. Institutionalize Continuous Improvement

56 Harvard Campus-Wide Sustainability Principles Sustainability Commitment Harvard University is committed to continuous improvement in: Demonstrating institutional practices that promote sustainability. Promoting health, productivity and safety through building design & campus planning. Enhancing the health of campus ecosystems & increasing the diversity of native species. Developing planning tools to support triple bottom line decision-making. Encouraging environmental inquiry and institutional learning throughout the University. Establishing indicators for sustainability for monitoring & continuous improvement. Implementation Commitment Continue Harvard Green Campus Initiative Integrate into Harvards Capital Approvals process Establish indicators for monitoring progress Integrate into annual financial reporting processes As we plan for the future, these principles will set a strong course that will benefit Harvard and promote responsible growth and environmental quality in our community. President Lawrence H. Summers, Harvard University Gazette, October

57 Trial Design Process Building Project Evaluation RecommendTrial Design Process Building Project Evaluation RecommendationsTrial Design Process Building Project Evaluation RecommendTrial Design Process Building Project Evaluation Recommendations Harvard Green Building Commitments Harvard strives for LEED Silver minimum for all building renovation and construction The Allston Development Group has committed to LEED Gold for all buildings in Allston HBS has committed to LEED Gold for all building renovations and construction Continuous Improvement in Green Building : Reduced Costs, Streamlined Certification, Staff Expertise, Information Resources, LEED accredited staff Harvard now has 26 LEED registered or certified buildings Institutionalize Continuous Improvement 10. Institutionalize Continuous Improvement

58 Institutionalize Continuous Improvement 10. Institutionalize Continuous Improvement

59 Implementation Tools Technologies & Products Case Studies LEED Submittals HGCI Services 10. Institutionalize Continuous Improvement

60 Visit our website Subscribe to our newsletter – Spring 2007 now available To Learn More About The Harvard Green Campus Initiative: Contact: We offer Distance learning courses through Harvard Extension School: ENVR –E117 Organizational Change for Sustainability. ENVR –E119 Green Building Design, Construction and Operations See:http://courses.dce.harvard.edu/~envre117/


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