1. Unit 4.2 Correspondence drafting and UN briefing techniques UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1 st Edition 2009 Slide 1 Correspondence drafting and UN briefing techniques Unit 4.2

2. Unit 4.2 Correspondence drafting and UN briefing techniques UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1 st Edition 2009 Slide 2 The aim of this Unit is to provide Military Experts on Missions with the necessary information to understand and apply the drafting techniques in UN operational reporting system, and briefing procedures in a complex United Nations peace operation Aim

3. Unit 4.2 Correspondence drafting and UN briefing techniques UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1 st Edition 2009 Slide 3 Learning Outcome On completion of this section, participants will be able to: Outline the importance of drafting techniques and apply them in UN correspondence. Understand and apply the UN military briefing procedures.

4. Unit 4.2 Correspondence drafting and UN briefing techniques UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1 st Edition 2009 Slide 4 Structure of Presentation Drafting correspondence Briefings techniques

5. Unit 4.2 Correspondence drafting and UN briefing techniques UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1 st Edition 2009 Slide 5 The correspondence of the United Nations must be concise, clear and accurate in content, direct and dignified in style, correct in form and attractive in appearance Guidelines for drafting

6. Unit 4.2 Correspondence drafting and UN briefing techniques UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1 st Edition 2009 Slide 6 Think before drafting 1 “Why am I writing? 2 To whom am I writing? 3 What, if any, action do I expect as a result of what I have written?”

7. Unit 4.2 Correspondence drafting and UN briefing techniques UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1 st Edition 2009 Slide 7 Write simply, clearly and concisely Once we know what we want to communicate, to whom and why, we can draft correspondence clearly, correctly and concisely using a simple style. It is unadorned, and therefore is easily understood.

8. Unit 4.2 Correspondence drafting and UN briefing techniques UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1 st Edition 2009 Slide 8 DosDon’ts  Be concrete  Don’t use any more words than necessary  State your facts or ideas directly  Don’t use a circumlocution  Use verbs in the active  Don’t use emphasis in correspondence.  Use concrete words.  Don’t use needless adjectives and adverbs  Use short words, short sentences, and short paragraphs  Avoid anything which might offend the sensibilities of the readers. Dos and Don’ts in writing

9. Unit 4.2 Correspondence drafting and UN briefing techniques UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1 st Edition 2009 Slide 9 Well-constructed papers; well- constructed paragraphs Well-constructed papers present reasoned propositions, Introductory paragraphs should normally begin with a statement of the proposition to be presented in the paper. The narrative should be developed in a series of intermediate Concluding paragraphs should be very brief, recapitulating the analysis, drawing conclusions and making recommendations

10. Unit 4.2 Correspondence drafting and UN briefing techniques UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1 st Edition 2009 Slide 10 Some Guidelines for Briefings Briefings are either intended to provide general information or information to a specific audience. Do not unnecessarily repeat information. Present facts Describe shortfalls, critical constraints or Recommendations for action should include What, When, Where, Who and Why An agenda has to be established, and the areas of responsibility of each individual briefer

11. Unit 4.2 Correspondence drafting and UN briefing techniques UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1 st Edition 2009 Slide 11 Aim: To inform superiors or subordinated commanders on the current situation. Mission Situation of the parties to the conflict, capabilities and `presumable intentions Situation of superior formation, adjacent units and other `organizations Situation of friendly forces in all basic functional areas Friendly intentions Special command and control problems Requests / recommendations Summary Military Information Briefing

12. Unit 4.2 Correspondence drafting and UN briefing techniques UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1 st Edition 2009 Slide 12 Visitors Information Briefing Aim: To inform visitors or guests about the current situation or a specific topic Introduction and purpose of the briefing Mission Situation of the parties to the conflict Situation of other organizations as applicable Situation of friendly forces in all basic functional areas as applicable Friendly intentions Summary

13. Unit 4.2 Correspondence drafting and UN briefing techniques UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1 st Edition 2009 Slide 13 Staff Conference Briefing Aim: To inform staff personnel and to coordinate the workflow and planning process. Several staff conferences may be needed to develop courses of action or coordinate the planning process. Introduction, purpose and agenda Mission Development of the parties to the conflict, capabilities and presumable intentions Situation of other organizations as applicable Development of friendly forces in all basic functional areas Decisions and guidelines Further friendly intentions Summary

14. Unit 4.2 Correspondence drafting and UN briefing techniques UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1 st Edition 2009 Slide 14 Aim: To inform about courses of action and to prepare a commander’s decision Introduction and purpose Mission and mission analysis Situation, estimate of the parties to the conflict, Situation, estimate of superior formation, adjacent units Situation, estimate of other organizations as applicable Situation, estimate of friendly forces in all basic functional areas Environmental conditions and their appreciation Comparison of forces (Force Ratio) Assessment and comparison of possible Courses of Action (COA) Recommended decision Decision Briefing

15. Unit 4.2 Correspondence drafting and UN briefing techniques UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1 st Edition 2009 Slide 15 QUESTIONS?