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Equality and Human Rights Commission – Board Resource and performance report to end of May 2011.

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Presentation on theme: "Equality and Human Rights Commission – Board Resource and performance report to end of May 2011."— Presentation transcript:

1 Equality and Human Rights Commission – Board Resource and performance report to end of May 2011

2 Contents Overview 1. a) Overview of the current financial position b) Overview of current performance Part I: Resources 2. EHRC financial position a)EHRC financial summary b)Total Resource spend by directorate c)Capital spend (quarterly) d)Statement of financial position e)Discretionary spend: austerity tracker 3. Workforce a)Workforce current position b)Workforce forward plans Part II: Performance 4. Operational performance: Delivery status by business plan objective a-f) Deliverables and Milestone status g) Major projects highlights and budget status h) Change control log 5.Key Performance Indicators Part III: Risk 6.Key strategic risks Annex 7. Report legend 2

3 3 1a. Overview of the current financial position The Board is invited to note the following points: Both the resource (£47.4m) and capital (£1.5m) forecasts for the year are consistent with the budget. Net expenditure to date is £6.5m, 13.7% of total resource budget. The budget recognises that 45 staff will exit under the current voluntary redundancy scheme by the end of June. The budget and forecast also includes £4.9m for a future exit scheme towards the end of the financial year. The high percentage of purchase orders raised after receipt of invoices (32%) potentially exposes the Commission to the risk of irregular expenditure and the understatement of contractual obligations which undermine the integrity of our management accounts and forecasts. The measures we put in place effective from the 28 th of May 2010 have delivered savings of around 64% in our spend on travel, office supplies and conferences compared with the same period last year. We have also seen a reduction of 52% in consultancy and interim costs. the key risks outlined for 2011/12 are identified on slide 24.

4 4 1b. Overview of current performance The Board is invited to note the following achievements, the Commission has: Entered into agreements with Thames Valley Police and Leicestershire Constabulary, regarding stop and search powers. Published Human Rights at Home: guidance for social housing providers practical advice on how the Human Rights Act relates to housing issues. Launched our on-line digest of human rights guidance for public authorities or organisations carrying out public functions, to positive feedback. Made significant improvement in our management of and response to FOIs, with all responded to on time following implementation of new procedures following notification of monitoring from the Information Commissioner. The Board is invited to note the main risks to delivery are as follows: The amber status of some of the major projects. For example due to delays in receiving evidence, draft findings of the s31 assessment of HM Treasury are now forecast for September, one month later than planned The slow initiation of the four programmes, with programme boards established only for the Reform and Regulatory Reform programmes. Staff resource constraint identified as a key risk to delivery. Improvement is still needed in the management and response to requests under the Data Protection Act. Of the 6 requests due for response since 1 st April 2011, only 4 have been responded to within the statutory deadlines.

5 2a. EHRC financial summary Key points Resource forecast remains at £47.4m Capital forecast remains at £1.5m Control Total Current Status Last Month ResourceG N/A AdministrationG N/A CapitalG N/A Annually Managed ExpenditureG N/A Estimate: Net Resource RequirementG N/A Estimate Cash RequirementG N/A Forecast Spending (Full Year) £BudgetForecast Change on last month Variance Resource Of which Administration£38,000,000 N/A Of which Programme£9,900,000 N/A Income-£500,000 N/A Total Resource£47,400,000 N/A Capital £1,500,000 N/A Annually Managed ExpenditureTBC N/A 5

6 2b. Total resource spend by group directorate 6 * VES costs, which are phased towards year end £m Year to DateFull Year BudgetActualVarianceBudgetForecast Moveme nt Variance Income:-£61,000-£500,000 N/A Income sub total-£61,000-£500,000 N/A Administration Expenditure: Legal£376,000£2,994,000 N/A Regulation£890,000£7,084,000 N/A Intelligence and Engagement£601,000£3,440,000 N/A Corporate Management£2,020,000£15,022,000 N/A Commissioners Office£216,000£1,364,000 N/A Scotland£248,000£1,567,000 N/A Wales£203,000£1,259,000 N/A Statutory Committees£24,000£335,000 N/A Voluntary Exit Scheme -£4,936,000 N/A sub total£4,579,000£38,000,000 N/A Programme Expenditure: Grants£1,372,000£6,217,000 N/A Helpline£373,000£2,214,000 N/A Legal casework and mediation£268,000£1,469,000 N/A sub total£2,012,000£9,900,000 N/A Total Resource£6,531,000£47,400,000 N/A

7 2c. Capital spend (will be reported quarterly) Key points The Arndale refurbishment is on track to be completed by September in-line with the plan. Payment of the first tranche of £500,000 will be made in July and the second tranche of £800,000 will be paid in August. Spend by key project Year to DateFull Year BudgetActualVarianceBudgetForecast Movement Variance Arndale Refurbishment £23,000£32,000£9,000£1,334,000 N/A IT Infrastructure £0 N/A£81,000 N/A CRM stakeholder £0 N/A£85,000 N/A Total £23,000£32,000£9,000£1,500,000£1,500.000N/A 7

8 2d. Statement of financial position (quarterly to Home Office) Key points This statement will be produced quarterly £mJuneSeptDecMar Non-current assets Current assets Other Receivables Cash and cash equivalents Total Assets Current liabilities Provisions Trade and other payables Current liabilities Non current liabilities Provisions Trade and other payables Non-current liabilities Assets less liabilities Taxpayers equity General fund Revaluation reserve Government grant reserve 8

9 2e. Discretionary Expenditure: austerity tracker Spend by category £ May 2010/11 May 2011/12 Variance%RAG Rail fares£108,760£38,896£68,864-66%G Air fares£16,651£3,205£13,446-81%G Taxis£1,095£632£463-42%G Hotels£9,253£12,922£3,669+40%R Subsistence£6,791£280£6,511-95%G Mileage claims£2,160£478£1,682-78%G Office supplies£40,061£13,187£26,874-67%G Conferences£4,808£630£4,178-86%G Consultancy and contingent labour £1,547,629£735,300£812,329-52%G Total£1,737,207£803,531£933,676-54%G Key points Following the introduction of a new travel policy there have been substantial savings in train and air fares of over 80% compared with the same period last year. Hotel expenditure increase reflects increase in overnight stays by staff. The reduction in consultancy and contingent staff has saved over £0.8m Overall reduction of almost £1m or 54% compared with 2010/11 9

10 3a. Workforce (current position) Key points For illustrative purposes Workforce and turnover CategoryWorkforce plan for end March 2012 Year to Date Actual April 2011 Actual May 2011 Variance Pressure/ (Headroom) Permanent (P) 225385.26345.86120.86 Interim and seconded (I) 1534.6233.618.6 Total240419.88379.48139.48 Turnover May (10-11 v 11-12) 2010-112011-12 1.95%1.84% Workforce Costs £ Spend by Area Year to DateFull Year BudgetActualVarianceBudgetActualVariance P I P I P I P I P I P I Legal Regulation Intelligence and Engagement Corporate Management Commissioners Office Scotland Wales Total Figures exclude grant funded posts 10

11 3b.Workforce – forward plans For illustrative purposes By Directorate Total workforce FTE – 2011/12 March 31st 2010 Baseline Maternity and seconded out as at end of May Interims as at end of May Approved vacancies to recruit as at end of May 2011 Actual FTE as at end of May Total FTE as at end of May Workforce plan projection to end of March 2012 Variance, pressure (headroom) Legal Regulation Intelligence and Engagement Corporate Management Scotland Wales Commissioners Office Total 11

12 4. Operational performance:business plan key objectives status For illustrative purposes. Objective Deliverable RAG Status Full YearFTEsIssues/Risks BudgetForecastVariance 1. To make the equality act easier to understand 2. To promote human rights and raise awareness 3. To improve equality and human rights outcomes 4. To build our evidence base for effective regulation 5. To ensure that the economic recovery is fair and equal 6. To reform the Commission 7. Intelligence and Engagement 8. Corporate Services Total 12

13 4a. Objective: To make the Equality Act easier to understand For illustrative purposes will be completed from next period. Key points Bullet point A Bullet point B Deliverable and milestonesYTD Budget (£) YTD Expenditure (£) Start Date End Date ForecastRAG Status 1 2 3 4 5 13

14 4b. Objective: To promote human rights and raise awareness Key points Bullet point A Bullet point B Deliverable and milestonesYTD Budget (£) YTD Expenditure (£) Start Date End Date ForecastRAG Status 1 2 3 4 5 14

15 4c. Objective: To improve equality and human rights outcomes for individuals Key points Bullet point A Bullet point B Deliverable and milestonesYTD Budget (£) YTD Expenditure (£) Start Date End Date ForecastRAG Status 1 2 3 4 5 15

16 4d. Objective: To build the evidence base for effective regulation Key points Bullet point A Bullet point B Deliverable and milestonesYTD Budget (£) YTD Expenditure (£) Start Date End Date ForecastRAG Status 1 2 3 4 5 16

17 4e. Objective: To ensure that the economic recovery is fair and equal Key points Bullet point A Bullet point B Deliverable and milestonesYTD Budget (£) YTD Expenditure (£) Start Date End Date ForecastRAG Status 1 2 3 4 5 17

18 4f. Objective: To reform the Commission Deliverable and milestonesYTD Budget (£) YTD Expenditure (£) Start Date End Date ForecastRAG Status 1Deliver the 2012-15 strategic plan. 2Deliver a new organisational design to support the strategic plan. 3Deliver response to HMG announcement and implement any changes to powers duties and accountabilities that follow 4Develop target operating model for implementation of the new organisational demand 5Alternative sourcing plan agreed and ready for implementation Key points Bullet point A Bullet point B 18

19 4g. Major projects status (1) RefProjectRAGActivity and achievements in the last month Main activities/highlights in the next month Issues facing the project S00 1 Equality Act Codes and Guidance Due: March–12 Forecast: March– 12 Response submitted to review on PSED in England. Draft PSED Code issued to GEO and OGDs for comment. Further and Higher Education (FHE) Code approved internally and submitted to DoE for cross-Government review. External authors appointed for guidance for Users of Schools and FHE. Laying of FHE Code before Parliament. Consultation on all PSED Codes running concurrently beginning 26 th June. Publication of Tranche 1 guidance summary guidance. Meeting with GEO to agree next steps on June 6th. Publication of amended employment guidance. YTD underspend against budget of £93,000 Further revision to timescales for drafting of PSED CoP with additional 2 week slippage on consultation due to revisions of key chapters GEO. Completion of T1 guidance summary guidance delayed by 1 month to take account of feedback from Disability Committee. S00 3 Disability Harassment Inquiry Due: Sept – 11 Forecast: Sept – 11 2 nd draft of report Receipt of Counsels opinion on adverse findings. Approval of second draft of report. Letters drafted to public authorities on adverse findings. Adverse findings letter to be sent w/c 20 th June. Options paper prepared for SMT. Full year forecast spend is £14,000 above budget. S00 4 Inquiry into Home Based Care Due: Nov– 11 Forecast: Nov – 11 100% of responses to call for evidence coded First area study completed - 22 interviews conducted 30% of focus group evidence coded 70% coding of focus group evidence Area studies Targeted call for evidence launched. Sign-off procedure agreed with SRO and Commissioners sub group set up to review findings. One month delay on data gathering survey and analysis forecast completion July 2011. No spend to date. Only 2 of 4 targeted authorities have agreed to participate in area studies. Tight timescales for review and sign–off of final report. 19 A A A

20 Ref ProjectRAGActivity and achievements in the last month Main activities in the next month Issues facing the project S01 9 Human Trafficking Inquiry Due: Sept – 11 Forecast: Sept – 11 Seminar on causes held in May, 50 targeted participants attended. Evidence gathering phase completed Draft findings and recommendations outline completed. Awarded report writer contract Agree Terms of Reference and timelines with report writer. Distribute draft report for Inquiry Commissioner and internal approval. Draft report to Regulatory Committee 23rd June. YTD underspend against budget of £93,000 No significant risks or issues. R00 1 Assessment of HM Treasury Due: Nov – 11 Forecast: Dec – 11 Research tender out Request for Counsel advice submitted Meeting held with HMT. Oral evidence sessions arranged Draft assessment reviewed with SRO and Director Public Policy Receipt of Counsel advice. Briefings for oral evidence sessions and sessions. Continued assessment of HMT information. Delays to overall project timeline by 1-2 months due to delays to receipt of evidence Project board agreed that oral evidence sessions will be replaced by a seminar. Revised timeline prepared. R00 5 Human Rights Review Due: Dec – 11 Forecast: Dec – 11 Draft Part II chapters sent to Internal Review Board for discussion on 2nd June. RFQ launched for external academic advisor closing date 10th June Briefs completed for legal counsel Feedback on Part II from Sponsor Commissioners by 10th June External Review Board scheduled for 20th June Commissioning of external advisor Completion of Legal counsel work Drafting of HRR overview paper for July Board Social analyst resource post 31st June Proposed delay of second review Board to after summer recess limits time for report finalisation. YTD £59,000 underspend relating to delay in procurement of external advice and stakeholder engagement 4g. Major projects status (2) 20 G A G

21 . Schedule impactCost impact S001.... S1.x RefProjectChange 4h. Change control ( For illustrative purposes) 21

22 Financially controlledCommentary For illustrative purposes will be completed next period Disciplined delivery MeasureFull year target YTD actual RAGTrend % Admin variance +/- 5%0%N/A % Programme variance +/- 5%0%N/A % Capital variance +/- 5%0%N/A MeasureFull year target YTD acrual RAGTrend % Success in legal actions 70%100% G % Success in Mediation cases 70%100%G % strategic and legal grant programme on track 100% G Commentary There were 3 new legal actions in May. Total of 6 actions this year. Half related to disability, 1 to equal pay, 1 to race and 1 to gender. Notable successes include the Commissions intervention in a test case around whether the state has a duty to carry out proper investigation when it may have contravened the right to life. The Supreme Court agreed with the Commission's argument that the ECHR should apply even where the death in question happened before the UK's Human Rights Act 1998 came into force in 2000. 5. Operational Key Performance Indicators 22

23 Service delivery MeasureFull year target YTD actual RAGTrend % Calls to helpline answered 85%93%G Unique Visitors to website 1.1m0.18mG % Complaints within 20 day service standard 90%100%G High performing organisation MeasureFull year target YTD actual RAGTrend FTE<250380.8A days lost to illness <101.6G % FOI on time90%100%G DPA requests on time 90%67%R Commentary Calls to the helpline have fallen with only 7,214 calls presented since April, representing a 20% decrease on 2010/11. 93% of calls were answered, consistent with performance last year. 42% of calls were employment related and 30% relate to goods services and facilities. Disability discrimination remains the largest issue at 42% of all calls. Visitors to the website have risen with over 175,000 visitors in April and May, an increase of over 40,000 compared with last year. The most popular area remains the advice and guidance section in relation to the Equality Act. Commentary Establishment of 421.4 comprising 380.8 FTE permanent staff and 40.6 interim. Turnover was 1.84% constant for the last 3 months Days lost to illness was 1.6 per FTE compared or 2.5% of all working time Substantial increase in the number of Freedom of Information requests in the first two months of this year with 32 received (compared with 25 for the same period last year). Of these all were acknowledged within 2 days and all have been responded to within 20 days. 5. Operational Key Performance Indicators 23

24 6. Strategic Risks Includes high impact, high probability risks from the strategic risk register - for illustrative purposes actual content to be agreed Risk of the ineffective relationships and arrangements with the GEO/Central Government adversely affecting the organisations ability to deliver its outcomes. Risk priority 1. Score: 9 Likelihood: 3 Assessed impact: 3 Risk that the Commission is unable to achieve its outcomes due to a lack of a consistent and permanent leadership team. Risk that external factors impact adversely on the effective delivery of the Commissions mandate A failure to develop and implement a shared vision in relation to the 2015 vision. A subset of this is the risk that the Reform Programme does not deliver the required outcomes for the Commission. Over reliance on interim staff to deliver the improvements needed in operational processes and control due to a lack of core competencies internally. In particular finance, procurement, people team, regulation, communications and corporate support Failure to produce the critical deliverables in the business plan (2010/2011 and 2011/2012) Failure to implement and maintain required improvements to the governance and internal control, leading to failure to adequately address issues of significant weakness. Risk priority =2 Score: 9 Likelihood: 3 Assessed impact: 2.9 Risk priority 3. Score: 8.8 Likelihood: 2.6 Assessed impact: 3.4 Risk priority 4. Score: 8.7 Likelihood: 2.9 Assessed impact: 3 Risk priority 5. Score: 8.6 Likelihood: 2.6 Assessed impact: 3.3 Risk priority 6. Score: 7.8 Likelihood: 2.5 Assessed impact: 3.1 Risk priority =2. Score: 9 Likelihood: 3.1 Assessed impact: 2.9 1 0 0 0 0 0 3 Risk priorityDetailActions Overdue 24

25 Key Control Totals Forecast within budgetG Needs careful monitoringA Needs urgent attentionR Key Spend Year to Date and Forecast Forecast spend remains unchanged since last month Forecast spend increased since last month Forecast spend decreased since last month Variance above 5% (under)/over budget 7. Report legend Financial control totals for the EHRC are: Resource:£47.4m Of which Programme: £9.9m Capital:£1.5m 25


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