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CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,

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Presentation on theme: "CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician,"— Presentation transcript:

1 CataloguingCataloguing Back to Basics James Wagner, Technical Services Coordinator, Lincoln Public Library Beth Murray-Bannister, Itinerant Library Technician, Information Technology Services (Library & Resource Services), Waterloo Region District School Board Brenda Maxwell, Library Assistant, York University Law Library.

2 Joining the Cataloguing Dept. –When you join a new library you will probably find procedural materials available –Other cataloguers in the organization will probably be expected to help you and bring you up to speed on how things are done –You can bring up bib records for the library and see how previous cataloguers have done it. –Unless you tell them that you know everything, most libraries will give you time to learn the peculiarities of their system and even provide formal learning opportunities

3 Basic Tools AACR – Anglo-American Cataloguing Rules – no one remembers everything! DDC (Dewey Decimal Classification) or LC equivalent Library of Congress Subject Headings Your library may have a MaRC binder with descriptions of all the MaRC tags – my library cant afford this so I use on-line sources

4 How Much Detail? criteria - information needed to identify the item and to distinguish it from any other item in the collection It is important to bring out all aspects of the item being described, including its content, its carrier, its type of publication, its bibliographic relationships, and whether it is published or unpublished. (AACR2 0.24 small, general library, like mine, doesnt need a lot of detail to distinguish between items large specialized library, like Brendas, requires more information to distinguish items that may be similar complexity based on type of patron i.e. child, general public, specialist

5 Original Cataloguing At my library, we do little original cataloguing most items ordered with cataloguing use Z39.50 copy cataloguing –Government documents –Local history –Donations –Some video cassettes Non-book materials i.e. pedometer kits from local health unit, energy meter kit from local utility

6 Copy Cataloguing –Z39.50 - Special software rules to allow libraries to exchange information Allows you to transfer a Marc record from another library directly into your catalogue (probably will already be set up for you) –Z39.50 connections I use most - National Library and Archives, Library of Congress, British National Library Details of connections to these and other libraries are available on the internet http://www.loc.gov/z3950/gateway.html, http://targettest.indexdata.com/http://www.loc.gov/z3950/gateway.html http://targettest.indexdata.com/

7 Copy Cataloguing 2 –For other items I use cut and paste from other libraries – Netherlands National Library (Dutch Language books), Toronto Public Library –Some libraries pay for a service (Bookware, etc.) that connects them to hundreds of library catalogues

8 Examples of Library Software Cataloguing Screens Horizon

9 Examples of Library Software Cataloguing Screens 2 KOHA

10 Examples of Library Software Cataloguing Screens 3 Evergreen

11 Examples of Library Software Cataloguing Screens 4 Symphony

12 Examples of Library Software Cataloguing Screens 5 Follett

13 Examples of Library Software Cataloguing Screens 6 Follett –Easy Editor

14 Tips and Tricks We have a procedures manual with examples of how we want, for instance, spine labels to look for each type of material Find another item in your database that is very similar, copy the Marc record and make changes Have a magnifying glass handy, the fine print on the back of DVDs can be really small

15 More Tips Punctuation –Most AACR2 sections say precede 300 $a30 p. : $bcol. ill. ; $c26 cm. ^ 300 $a312 p. ; $c18 cm. ^ Courses – take a cataloguing course on-line

16 Resources For a description of every Marc tag and how to use it - http://www.loc.gov/marc/bibliographic/ http://www.loc.gov/marc/bibliographic/ Changes to DDC numbering at OCLC - http://www.oclc.org/dewey/updates/new/ (can subscribe to an RSS feed to keep up with changes in Dewey classification. http://www.oclc.org/dewey/updates/new/ library of congress authority records http://authorities.loc.gov/ http://authorities.loc.gov/ Brigham Young University Cataloguing Manual (online) http://net.lib.byu.edu/~catalog/man/pol420.html Follett Tag-of-the-Month http://www.fsc.follett.com/clientsupport/community/tagoft hemonth

17 On-Line Tutorials Using Marc21 : http://www.lib.usm.edu/~techserv/pdc/marc21_tutori al_ie/marcintroIE.htm http://www.lib.usm.edu/~techserv/pdc/marc21_tutori al_ie/marcintroIE.htm Understanding Marc: http://www.loc.gov/marc/umb/http://www.loc.gov/marc/umb/ Creating authority records http://www.lib.usm.edu/~techserv/pdc/auth_tutorial/auth 01.htm http://www.lib.usm.edu/~techserv/pdc/auth_tutorial/auth 01.htm Finding subject headings based on LC designations (including find Dewey numbers for corresponding LC number) http://classificationweb.net/tutorial/7subjcor.html Creating Dewey numbers http://www.oclc.org/dewey/versions/ddc22print/intr o.pdf http://www.oclc.org/dewey/versions/ddc22print/intr o.pdf

18 Other Resources MARC21 for Everyone : A practical guide –Fritz, Deborah, American Library Association, 083890842x Cataloguing Non-Print Materials –Ferguson, Bob, Libraries Unlimited, 9781563086427 Catalogers Judgment : Music cataloging questions and answers from the Music OCLC Users Group Newsletter –Weitz, Jay, Libraries Unlimited, 9781591580522 Dewey Decimal Classification : Cataloging with AACR2R and USMARC 22nd Edition : A Study Manual And Number Building Guide –Scott, Mona L., Libraries Unlimited, 9781591582106

19 Other Resources 2 Cataloger's Reference Shelf – http://www.itsmarc.com/crs/CRS0000.htm MARC 21 Concise Format for Bibliographic Data – http://www.loc.gov/marc/bibliographic/ Cataloging Electronic Resources: OCLC-MARC Coding Guidelines (Rev. 2006 July 11) – http://www.oclc.org/support/documentation/worldcat/c ataloging/electronicresources/default.htm Map Cataloger's Tool Box –http://ublib.buffalo.edu/libraries/asl/maps/cat/map_ca t_tools.htmlhttp://ublib.buffalo.edu/libraries/asl/maps/cat/map_ca t_tools.html James Wagner – wagner@lincoln.library.on.ca

20 Beth Murray-Bannister Itinerant Library Technician, Information Technology Services (Library & Resource Services), Waterloo Region District School Board Now Beth will provide you with some more very practical hints and tips.

21 Waterloo Region District School Board Cataloguing within a School Board Who are the Cataloguers (10 Library Technicians) Horizon Database Level 2 Cataloguing Abridged Dewey

22 Cataloguing and Customer Service To provide exceptional service Service is reflected in the accuracy of our catalogue We help patrons find information in the catalogue with ease

23 Characteristics of A Good Catalogue A Good Catalogue enables users to: Retrieve information efficientlyRetrieve information efficiently Increase their understanding of information retrieval systemsIncrease their understanding of information retrieval systems Plan, order, and check resources efficientlyPlan, order, and check resources efficiently Develop information retrieval skills that are transferable from library to library (school, academic, special)Develop information retrieval skills that are transferable from library to library (school, academic, special)

24 Classifying Considerations Do patrons browse the catalogue and how? What collections do they browse? Will all of the libraries within your organization follow the same browsing format or shelve independently? Is your collection changing/moving? Long term impact – Future Implications (technologies, demographic shifts, collections changes

25 Legally Broken Rules 940.1 – combine all medieval festivities, castles, knights etc. 932 (Egypt) – include pharaohs, mummies, pyramids etc. Genre vs Subject Headings 300 $c – no dimensions $x Juvenile literature vs $v Fiction 500 tag – Various Publishers Biographies – Gandhi by Amy Pastan ( 954.03/GAN/PAS vs 921 G195v vs 954.035092/GAN-P ) All Corduroy books based on character created by Don Freeman – E/FRE (regardless of author or illustrator) Series – Originally produced non-book format (ie. Olsen Twins F/MAR, Star Wars F/STA, Spider-man F/SPI )

26 Legally Broken Rules Magic School Bus Picture Books – Non-Fiction call # according to subject Fact Finders – Non-Fiction call # according to subject Chapter Books – F/MAG – Fiction

27 Legally Broken Rules Indians of North America Canada 970.41 -- Canada 970.411 – Indians of the Pacific Northwest coast: Haida, Salish 970.412 – Indians of the Prairies: Blackfoot, Assiniboine, Metis 970.413 – Indians of Ontario area, Great lakes: Huron, Cree, Ojibwa 970.414 – Indians of Quebec: Mohawk, Iroquois, Montagnais 970.416 – Indians of the Atlantic provinces: Micmac 970.418 – Newfoundland and Labrador: Beothuk 970.419 – Arctic and sub-Arctic: Inuit, Beaver, Chipewyan – United States 970.44 – U.S. Northeast Coast: Huron, Iroquois, Oneida, Cayuga, Seneca – 970.45 – U.S. Southeast Coast: Cherokee, Seminole, Creek, Choctaw, Natchez, Powhatan – 970.47 – Plains Indians (U.S. & Canada): Ojibwa, Sioux, Crow – 970.48 – South Central U.S:.Cheyenne, Comanche – 970.49 – Southwest U.S.: Nez Perce, Hopi, Navajo, Apache, Shoshone – 970.495 – Indians of the U.S. Northwest coast -- Chinook 970.498 – Alaska: Aleut, Tlingit

28 Cataloguing Tips Develop a policy & procedures manual Form a standards committee & develop standards that can be applied consistently Know your software capabilities – i.e. Scanner and the 020 Networking & life long learning Join list-serves Communicate with library staff Copyright dates – true vs. re-print dates

29 Cataloguing Tips Country codes – careful to use AACR2 abbreviations, not postal abbreviations Videos – Public Performance Rights notes are kept in the holdings records Dont assume all existing records in your electronic database are correct or current – be prepared to edit

30 Punctuation Cheat Sheet 020 $aISBN$zISBN 100 $aLastname,^Firstname,$dDate- 245 $aTitle^:$bsubtitle^/$cStatment of responsibility^;^illustrator. $aMedia title$h[gmd]. 246 $aTitle variation. 250 $aedition. 260 $aPlace of pub.^:$bPublisher,$cdate. 300 $aPagination^:$bill.,^maps. 440 $aSeries title^;$vNumber 440 $aSeries title media$h[gmd] 500 $aIncludes index. 505 $aContents^--^contents^--^contents. 521 $aGrade level: primary, junior, intermediate, senior. 650 $aSubject heading. 650 $aSubject heading$xSubdiv. 700 $aAdded author,^firstname

31 In-House Resources Head Cataloguer Online Standards & Policy/Procedures Manual Online Networked Conferences Paid subscriptions with BookWhere, OCLC, Repertoire de vedettes-matiere Chan, Lois Mai. Cataloguing and Classification An Introduction. New York : McGraw-Hill, 1994.

32 Online Resources Lynnes library aids www3.ns.sympatico.ca/allegrow/cat.htm Juvenile fiction series list www.mcpl.lib.mo.us/readers/series/juv/ MARC country codes www.loc.gov/marc/countries/ Access Pennsylvania http://accesspa.state.pa.us/ The Dewey Blog http://ddc.typepad.com/

33 Online Resources SLC Cataloguing Cheat Sheets www.slc.bc.ca/cheats/ Library and Archives Canada www.collectionscanada.gc.ca/the-public/index.html World Cat www.worldcat.org/ Amazon www.amazon.com Usborne Quicklinks www.usborne- quicklinks.com/ca/ca_menu_areas_pages/languages/french.asp ?type=subject&menu=s92

34 Online Resources British Columbia Electronic Library Network www.eln.bc.ca/view.php?id=994 National Library of Australia www.nla.gov.au/ Wikipedia http://en.wikipedia.org/wiki/Main_Page Mid-Continent Public Library www.mcpl.lib.mo.us/ Beth Murray-Bannister beth_murray-bannister@wrdsb.on.ca

35 Brenda Maxwell Library Assistant York University Law Library Now Brenda will share with you more tips & what to watch out for when cataloguing

36 Cataloguing in a Special Library The Law Library Presented by Brenda Maxwell Osgoode Hall Law School, York University Toronto, Ont.

37 Differences Loose-leaf publications (not a monograph, but not a serial) Long running loose-leaf publications quite often have a change in authors which results in updating records

38 Differences Replacement copies (only a single volume at a time gets replaced/updated out of a multivolume set)

39 Differences Numerous editions where primary responsibility changes (this is common in law cataloguing)

40 Things to Watch Out For Classification schemes – Jurisdictional vs. topical (KE vs. KF)

41 Things to Watch Out For Oddities in class numbers –European Union is covered by KJE/KJC

42 Things to Watch Out For Easy to put into wrong class numbers even with clear cut scope notes

43 Things to Watch Out For Higher percentage of uniform titles used in records –Laws, etc. –Individually named laws, –Treaties between countries

44 Things to Watch Out For –Statutes –Court decisions –Trials

45 Things to Watch Out For Subject headings: –Decisions need to be made as to which ones to use, e.g. Indigenous peoples vs. Indians of North America

46 Things to Watch Out For Free floating subject headings – not all can be used as free floating all the time, e.g. –Law and legislation cannot be used with legal headings.

47 Things to Watch Out For Publishers: a lot of the major ones are buying out other publishers –Affects loose-leaf and bound volumes with supplements the most. This is made evident as new issues are released and the changes are made to the title pages to reflect the changes.

48 Things to Watch Out For/Could Apply to Any Library Government bodies frequently change names resulting in authority records needing to be corrected and/or created and bibliographic records needing to corrected and/or created

49 Could Apply to Any Library Changes in the cataloguing rules could mean large re-cataloguing projects – how much do you do?

50 Could Apply to Any Library System used – if it is a good one, information is easier to input and get out by the user, the more cumbersome the system, the more difficult it will be to use

51 Materials Useful to Help With Law Cataloguing Cataloging legal literature : a manual on AACR2R and Library of Congress Subject Headings for Legal Literature / Melody Busse Lembke, Rhonda K. Lawrence. 3rd ed. Littleton, Colo. : F.B. Rothman, 1997.

52 Materials Useful to Help With Law Cataloguing A guide to the KF classification modified for use in Canadian law libraries (KF modified) / by Janet M. Moss. Kingston, Ont. : CALL, 2004.

53 Materials Useful to Help With Law Cataloguing http://europa.eu/scadplus/scad_en.htm help for deciding how to class material within the European Union

54 Materials Useful to Help With Law Cataloguing http://www.lawlib.duq.edu/ILSH/index.htm a site listing where Law and legislation should not be used.

55 Great Resource for any type of Cataloguing Autocat listserv an online discussion group dealing with cataloguing with over 4600 subscribers in 42 countries http://listserv.syr.edu/scripts/wa.exe? SUBED1=autocat&A=1

56 Cataloguing – back to basics James Wagner, Beth Murray-Bannister and Brenda Maxwell would like to thank you for attending their session, Cataloguing – Back to Basics. James Wagner wagner@lincoln.library.on.caagner@lincoln.library.on.ca Beth Murray-Bannister beth_murray-bannister@wrdsb.on.caeth_murray-bannister@wrdsb.on.ca Brenda Maxwell bmaxwell@osgoode.yorku.ca


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