1. Database Study Guide By Mr. Free

2. Question  What is a database?

3. Answer  A database is an organized collection of information.

4. Question  What are some advantages of a database?

5. Some Advantages of Database  1. Data can be added and edited easily.  2. Records can be accurately and easily sorted.  3. A person may use a database to keep track of names and addresses of friends.

6. Question  What are the four parts of a database?

7. Answer  1. File  2. Field  3. Record  4. Entry

8. Question  What is a database file?

9. Answer  A file is one set of related records in a database.

10. Question  What is a field?

11. Answer  A field is a category of information on a record.

12. Question  What is the first thing to do when changing the appearance or format of a field in a database?

13. Answer  Select the field.

14. Question  What is the type of data that shows a monetary value in a database?

15. Answer  Currency

16. Question  What is a record?

17. Answer  A record is a collection of fields and entries on one topic.

18. Question  What is an entry?

19. Answer  An entry is the information entered in a field.

20. Question  What is a template?

21. Answers  A template is a pattern or form that is used repeatedly for each record in a database.  When creating a database, the template is the blank form that comes up each time a person adds a new record to the database file.

22. Question  What else do I need to know about database templates?

23. Answer  A template arranges data in a database in a way that makes it easy for anyone to setup and manipulate records.

24. Question  What is a report?

25. Answers  A report is a printable summary of the information in a database.  A report is a display of records or parts of records that satisfy a particular search or sort.

26. Question  What does it mean to sort?

27. Answer  To sort is to arrange information in a specific order: ascending or descending.

28. Question  What is ascending order?

29. Answer  Ascending order is sorting: ABC order (A-Z)ABC order (A-Z) Numerical order (0-100)Numerical order (0-100) Smallest to biggestSmallest to biggest Least to mostLeast to most Shortest to tallestShortest to tallest

30. Question  What is descending order?

31. Answer  Descending order is sorting: Reverse ABC order (Z-A)Reverse ABC order (Z-A) Reverse numerical order (100-0)Reverse numerical order (100-0) Biggest to smallestBiggest to smallest Most to leastMost to least Tallest to shortestTallest to shortest

32. Question  What does it mean to search or filter when using a database program?

33. Answer  Search or filter is to look for specific informtion.

34. Question  What are connectors?

35. Answer  Connectors are words such as “and” and “or” that join certain conditions that meet more than one criteria when performing a search or filter.

36. Question  What do the connectors “and” and “or” mean?

37. Answer  And is used to connect all criteria being used for.  Or is used to search for any of the criteria.

38. For Example  If a school principal has a database of 725 names and addresses of students enrolled at the school and wanted to know the phone numbers of one particular student, he/she would perform as search or filter using the student’s name as a criteria.

39. Question  What is a wildcard?

40. Answer  A wildcard is a character, such as an asterisk (*) or a question mark (?) in a search that permits any character to be specified.

41. Two Examples  (1) A criteria al* will find Alabama, already, or Albert.  (2) The most efficient method when searching in a database for all students with the first name of M*chael is wildcard.