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Collection Development A Quick Guide for Beginning Teacher-Librarians (Elementary and Secondary) Eileen Arruda, Teacher-Librarian, St. Jerome CES Jeanne.

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Presentation on theme: "Collection Development A Quick Guide for Beginning Teacher-Librarians (Elementary and Secondary) Eileen Arruda, Teacher-Librarian, St. Jerome CES Jeanne."— Presentation transcript:

1 Collection Development A Quick Guide for Beginning Teacher-Librarians (Elementary and Secondary) Eileen Arruda, Teacher-Librarian, St. Jerome CES Jeanne Buckley, Dept. Head of Library, St. Robert CHS Sharon Gusz, Teacher-Librarian, All Saints CES and San Lorenzo CES

2 Notes Section of the PPT This powerpoint has extra information in the notes section of each slide. Viewing these notes will improve your understanding of the content.

3 Why? Outdated = irrelevant Outdated = irrelevant Unappealing = uncirculated Unappealing = uncirculated People DO judge a book by it's cover People DO judge a book by it's cover Collection must match your goals! Collection must match your goals! Collection must match your curricula! Collection must match your curricula! Collection must match your needs! Collection must match your needs!

4 Why? Because no one wants to take a book from one of these shelves… Because the books from these shelves circulate …

5 Outline of presentation: Weeding – its free and it makes a difference. Weeding – its free and it makes a difference. Planning – being proactive rather than reactive Planning – being proactive rather than reactive Selecting – how do you find out about the best resources? Selecting – how do you find out about the best resources? Buying -- how do you get the most bang for your buck? Where do you buy? Buying -- how do you get the most bang for your buck? Where do you buy? Money – how do you pay for it all? Money – how do you pay for it all?

6 Weeding It's free! It's free! It makes a big difference! It makes a big difference! Suddenly your new books are VISIBLE! Suddenly your new books are VISIBLE!

7 How to weed! The Right Attitude The Right Attitude Adequate time Adequate time Privacy Privacy

8 What to Weed Look at: Look at: Copyright, Copyright, Condition, Condition, Circulation, Circulation, Copies, Copies, Format Format Ask yourself: If this book was for sale today, would I buy it? Ask yourself: If this book was for sale today, would I buy it?

9 Solutions to Common Weeding Problems: You're not throwing that out, are you? You're not throwing that out, are you? Weed in secret Weed in secret Have a books to be repaired box Have a books to be repaired box Buy fresh copies of old favourites first Buy fresh copies of old favourites first Offer the books to the complainer Offer the books to the complainer Explain why your answer is yes Explain why your answer is yes

10 Solutions to Common Weeding Problems: Guilt at getting rid of good quality resources Guilt at getting rid of good quality resources Get over it. Get over it. Give it to a nearby school. Give it to a nearby school. Give it to a classroom teacher Give it to a classroom teacher Give it to a student Give it to a student Send it to an impoverished school Send it to an impoverished school

11 Selecting Resources Selection Development Policy Selection Development Policy Multiculturalism/ethnicity Multiculturalism/ethnicity Gender Gender Bias Bias Challenged Book Policy – what does it say, how does it back you up if you get a challenge in your library Challenged Book Policy – what does it say, how does it back you up if you get a challenge in your library

12 Two Tools to Help Collection Development Chart (by grade & strands) Source: OSLA ToolKit Source: OSLA ToolKit Path: Divisions->OSLA->Resources->Curriculum Resources->TL ToolKit->Resources- >Collection Development Path: Divisions->OSLA->Resources->Curriculum Resources->TL ToolKit->Resources- >Collection Development Gap Analysis Source: OSLA ToolKit Source: OSLA ToolKit Path: Divisions->OSLA->Resources->Curriculum Resources->TL ToolKit- >Resources->Gap Analysis Path: Divisions->OSLA->Resources->Curriculum Resources->TL ToolKit- >Resources->Gap Analysis

13 Reviews Novelist (found in Knowledge Ontario) Novelist (found in Knowledge Ontario) CM (Canadian Review of Materials) CM (Canadian Review of Materials) Canadian Childrens Book Centre publications Canadian Childrens Book Centre publications Goodreads.com Goodreads.com Other Teacher-Librarian or Educational publications Other Teacher-Librarian or Educational publications colleagues colleagues

14 Requests Encourage requests from Staff and Students Encourage requests from Staff and Students Suggestion box Suggestion box Wish-list binder or pile or folder Wish-list binder or pile or folder Quality vs. Demand Quality vs. Demand

15 Surveys and Focus Groups Formal vs. Informal Formal vs. Informal Staff Staff Students Students Avid Avid Reluctant Reluctant

16 Other Sources of Ideas - -Bibliographies - -'best of' lists - -Recommended lists

17 General Considerations for Selection -Subject matter -Durability -Potential Use -How it affects or adds to the collection -Credibility -Cost

18 Types of Resources Books Books Hardcover vs softcover Hardcover vs softcover Picture books Picture books Fiction Fiction Non-fiction Non-fiction Graphic novels Graphic novels Dual-Language Dual-Language

19 Types of Resources Audio/Video Audio/Video PlayAways PlayAways Cassettes/CD Cassettes/CD VHS/DVD/Blu-Rays VHS/DVD/Blu-Rays

20 Types of Resources Reference Materials Reference Materials Magazines and Newspapers Magazines and Newspapers

21 Types of Resources Web-based Media Web-based Media E-books E-books Video-streaming Video-streaming Databases (Gale, EBSCOHost, Facts on File) Databases (Gale, EBSCOHost, Facts on File) School Library Website as part of your collection School Library Website as part of your collection

22 How Much of Each? Your budget is limited Your budget is limited Prioritize Prioritize Fiction 30%, Non-Fiction 70%? Fiction 30%, Non-Fiction 70%? Annual Budget Request/Proposal Annual Budget Request/Proposal Itemized by format usually, but may also include areas/themes Itemized by format usually, but may also include areas/themes

23 New Schools (Or complete refurbs) Start-up core lists Start-up core lists Tenders Tenders Publishers and Bookstores core lists Publishers and Bookstores core lists

24 Where to Buy – Types of Suppliers Online Bookstores Online Bookstores Jobbers Jobbers Bookstores Bookstores Remainder Specialists Remainder Specialists Company Reps Company Reps Perusal Boxes Perusal Boxes

25 Online Bookstores (Chapters, Amazon, etc.) Pros Convenient Convenient Occasional bargains Occasional bargains Great for titles you know you want (sequels, etc.) Great for titles you know you want (sequels, etc.) Available anywhere (even remote communities) Available anywhere (even remote communities) Cons small discount recommendations and browsing Use when: You know what you want and you have no time to go out of your school

26 Jobbers (S & B, Green Gables, Whitehots) Pros Professional staff to make recommendations Professional staff to make recommendations Good Discounts Good Discounts Carries a variety of publishers Carries a variety of publishers Processing available Processing available Use when: You have time to visit their showroom and need a lot of resources to fill curricular needs Cons Carry a lot of publishers, but not everything Carry a lot of publishers, but not everything Tend to have niche strengths Tend to have niche strengths

27 Bookstores (Chapters, Your Local Bookstore) Pros You can see and touch the books You can see and touch the books See what is popular See what is popular good for fiction and popular non-fiction good for fiction and popular non-fiction Cons Weak on curricular non-fiction needs Discounts minimal (10%-20%) or less. No processing services Use when: You want to see what is popular, keep current, interest reluctant readers or need something immediately

28 Remainder Specialists (Anyone who offers books at 50% off) Pros Pros Cheap books Cheap books Cons For many of the books, there is a reason why they are no longer in print … You don't want your collection to be out-of-date Use when: You want mass market books that will get used a lot and weeded quickly and you want them at a very cheap price

29 Company/Publisher Reps. (Edu-Ref., Westerhof, Saunders etc.) Pros Reps know their collection Reps know their collection High quality resources designed for the educational market High quality resources designed for the educational market Resources are pre-selected for you. Resources are pre-selected for you. Cons Usually expensive The quantity of books you can afford goes down... Use when: You need curricular content resources that you just can't get anywhere else, you want service, and you are willing to pay the price

30 Perusal Boxes (Knowbuddy, Smart Apple, Copper Beech etc.) Pros Convenient Convenient You can see the books You can see the books Selection of the newest titles available Selection of the newest titles available Cons Low Discounts Selection may not match your needs You stamped it, you bought it! Use when: You have no time. You have curricular needs. You have at least $350 to spend.

31 Book Fairs (Scholastic, School Book Fairs, Etc.) Pros You can see what the students like You can see what the students like get more if you take your profits in product than in cash. get more if you take your profits in product than in cash. Cons Small selection, rarely CDN. Selection tailored to what sells to kids and parents not what libraries need or what matches the curriculum Over-usage creates a monoculture of fast food resources Use when: Your collection is well-developed (as far as non- fiction). You see titles that you would buy anyway – especially for reluctant readers

32 Payment Methods Purchase Orders – traditional method Purchase Orders – traditional method prepare an itemized list of titles prepare an itemized list of titles Not to exceed for book buying ventures Not to exceed for book buying ventures Often the preferred method for accounting dept. Often the preferred method for accounting dept. Preapproved Preapproved Submit invoice upon returning to school. Submit invoice upon returning to school.

33 Billing the School Check with the vendor Check with the vendor Keep track of orders and record when invoices are submitted for payment Keep track of orders and record when invoices are submitted for payment Initial and return to school secretary for payment Initial and return to school secretary for payment

34 Purchasing Cards P Card P Card Visa or Mastercard Visa or Mastercard Monthly and daily limits Monthly and daily limits Precise record keeping needed Precise record keeping needed – need original receipts – need original receipts Great for Great for Impulse sale purchases Impulse sale purchases Ordering online Ordering online Books needed immediately for a staff member Books needed immediately for a staff member

35 Bookkeeping Even basic records of your own can: Even basic records of your own can: Help keep track of orders Help keep track of orders Prevent you going into the red Prevent you going into the red Backorders that arrive months later Backorders that arrive months later Help you determine if your purchases reflect your plans Help you determine if your purchases reflect your plans Help you catch billing errors Help you catch billing errors Help you spend every dollar effectively Help you spend every dollar effectively

36 Sources of Funds Board/Ministry Funds Board/Ministry Funds Parent Councils Parent Councils Fundraisers Fundraisers

37 Board/Ministry Funds – Know your amount – Keep great records – make great friends with your school secretary – discuss your plan with your administrative team

38 Parent Councils – funds for the library will assist all students – attend a meeting – make a library presentation – request funds that have already been raised – display resources – say Thank you!

39 Fundraisers

40 Be sensitive to the needs and ability of your community Be sensitive to the needs and ability of your community Check with administration prior to initiating a fund-raising project. Check with administration prior to initiating a fund-raising project. Fundraisers

41 Donations Be honest and upfront Be honest and upfront – Ask : If it is not needed in our collection can I offer it to classroom teachers or save for our Buck a Book Sale? – Select books that are well bound, in good shape and that match the need of your school and your collection plans – Don't spend time and materials cataloguing something you do not want or need!

42 Buck a Book Sale Use donated books Use donated books – Families who donate receive a special thank you – Books are sorted and displayed similar to a garage sale – Each book is $1.00

43 Book Fair – Many Vendors Scholastic Book Fair – preview DVD Scholastic Book Fair – preview DVD Usborne, Green Gables, Create your own Usborne, Green Gables, Create your own - Considerations Books only or Books and Gifts Books only or Books and Gifts Parent &/or Student volunteers Parent &/or Student volunteers Cash or product Cash or product

44 Book Dedications Curriculum Night Curriculum Night Christmas Book Dedications Christmas Book Dedications Birthday Book Club Birthday Book Club

45 In Summary – Your collection must be developed based on: School goals School goals Curricular needs Curricular needs – There are tools available to help you – You are the one who knows your collection and needs the best – A well-developed collection is useful and gets used!

46 Recommended Further Reading Bishop, Kay. The Collection Program in Schools: Concepts, Practices, and Information Sources. Westport, Conn. Libraries Unlimited, Print. Chen, Kristine. Give Them What They Want. School Library Journal (2010) 29 – 32. Print. Harris, Christopher. "Buyer Beware." School Library Journal (2011): 16. Education Research Complete. Web. 24 Nov Scales, Pat. The F-Word. School Library Journal Vol (2009):18. Print

47 Recommended Further Reading Baranoik, Lois. "Teacher-Librarians and School Library Collection Development." Literacies, Learning & Libraries. 2.1 (2009): 4. Web. 1 Jan Burkett, Karen. The Development of a Selection Policy for the School Library." Literacies, Learning & Libraries. 2.1 (2009): 5-6. Web. 1 Jan Prevost, Elizabeth. Online Collections are Essential: Collaborative Development of Online Collections in Elementary School Libraries." Literacies, Learning & Libraries. 2.1 (2009): Web. 1 Jan

48 Recommended Websites Collection Development Training for Arizona Public Libraries - comprehensive self-tutorial for public librarians on collectiondevelopment. School Library Directory - Collection of useful websites by a retired school librarian Collection Management Page of SLiP (School Library Information Portal) - collection of relevant websites from the Canadian Association for School Libraries and the Canadian Library Association Teacher Librarians Supporting Student Learning - This site was created as a joint project between Regina Catholic Schools and Qu'Appelle Valley Schools. It is chock full of useful resources.

49 It doesn't matter how many books you may have, but whether they are good or not. - Lucius Annaeus Seneca (3 B.C A.D.), Epistolae Morale - Lucius Annaeus Seneca (3 B.C A.D.), Epistolae Morale


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