1. CIS111 Basic PC Literacy Creating Documents with Word 2007

2. Microsoft Word is a word processing program used to create: LettersLetters MemosMemos NewslettersNewsletters Research papersResearch papers Web pagesWeb pages Business cardsBusiness cards BrochuresBrochures ResumesResumes Financial reportsFinancial reports You can also create other items such as cards, signs, calendars, certificates, etc. Unit Introduction Format text Graphic Table Chart Multiple Columns Header Bulleted Text

3. Basic WORD Program Window Document Window Displays the current document. Scroll Bar used to display different parts of the document in the document window. Ruler Shows margin, tab, and indent settings. Use the VIEW tab to display the ruler. Status Bar Shows page information, the location of the insertion point, and the on/off status of several Word features. View Buttons Used to switch between Word document views.

4. Use tools in the Zoom group on the VIEW Tab.Use tools in the Zoom group on the VIEW Tab. Use the Zoom Slider at the bottom, right corner of the screen.Use the Zoom Slider at the bottom, right corner of the screen. Changing the Viewing Size Zoom level button Zoom slider Zoom In Zoom Out

5. WORD Views Print Layout View: Displays document as it looks on a printed page.Print Layout View: Displays document as it looks on a printed page. Full Screen Reading View: Displays document so it is easy to read onscreen.Full Screen Reading View: Displays document so it is easy to read onscreen. Web Layout View: Displays a document as it will look when viewed on a computer screen using a Web browser.Web Layout View: Displays a document as it will look when viewed on a computer screen using a Web browser. Outline View: Displays the headings in a document in outline form.Outline View: Displays the headings in a document in outline form. Draft View: Shows a simplified layout of a document, without margins, headers and footers, or graphics.Draft View: Shows a simplified layout of a document, without margins, headers and footers, or graphics. Print Layout View Outline View Full Screen Reading View

6. Word-Wrap Feature Word includes a word-wrap feature. As you type, the insertion point moves automatically to the next line when you reach the right margin. Press [Enter] only when you want to start a new paragraph. Wrapped text automatically. [ENTER] key used to end text on each line.

7. Automatic Features Automatic features that might appear as you type are: AutoComplete: A screen tip suggest text to insert as you type. Example: The Date. AutoCorrect: Automatically corrects typos, etc. Example: teh corrected as the Spelling and Grammar: Right-click to display a shortcut menu of correct options. You will see a RED wavy line if there is a misspelled word or if a word repeats itself. You will see a GREEN wavy line if there is some type of grammar error.

8. Saving a Document When you save a file for the first time, you must give it a name, called a filename, and indicate the location to store the file.When you save a file for the first time, you must give it a name, called a filename, and indicate the location to store the file. To save a file the first time, click the Office button and select “Save As”.To save a file the first time, click the Office button and select “Save As”. After saving it the first time, you can just save the file by:After saving it the first time, you can just save the file by: -Clicking the SAVE button. -Using CTRL + S. -Select SAVE on the menu.

9. Selecting Text You must select (sometimes called highlight) text before deleting, editing, or formatting it. The quickest way is to simply click and drag the I-beam pointer across text to select it. Other ways to select text, especially large amounts of text: to selectuse the pointer to Any amount of textDrag over the text A wordDouble-click the word A line of textClick with the selection pointer to the left of the line A sentencePress and hold [Ctrl], then click the sentence A paragraphTriple-click the paragraph or double-click with the selection pointer to the left of the paragraph A large block of textClick at the beginning of the selection, press and hold [Shift], then click at the end of the selection Multiple nonconsecutive selections Select the first selection, then press and hold [Ctrl] as you select each additional selection An entire documentTriple-click with the selection pointer to the left of any text, press [Ctrl][A], or click the Select button in the Editing group on the Home tab, and then click Select All

10. Formatting Marks Formatting marks are special characters that appear on screen to help you edit and format text, as well as troubleshoot problems.Formatting marks are special characters that appear on screen to help you edit and format text, as well as troubleshoot problems. Formatting marks do not print.Formatting marks do not print. Use the Show/Hide button on the Home tab turn the display of formatting marks off and on.Use the Show/Hide button on the Home tab turn the display of formatting marks off and on. This formatting mark indicates a blank line or the end of a paragraph - A right-pointing arrow means the [Tab] key has been tapped. -A period means that the spacebar has been tapped. -A paragraph mark shows where the [Enter] key has been used.

11. Using PRINT PREVIEW shows a document as it will look when it is actually printed.Print Preview shows a document as it will look when it is actually printed. Using this feature saves time, paper, and printer toner by not printing copies and throwing them away when you spot an error.Using this feature saves time, paper, and printer toner by not printing copies and throwing them away when you spot an error. Two ways to access the Print Preview feature:Two ways to access the Print Preview feature: 1.Click the Office button, point to Print, then click “Print Preview” to open Print Preview. 2.Use the tool on the Quick Toolbar Launcher. Print Preview Screen Print Preview Screen

12. Printing A Document Print a document after proofing and correcting a document. Two ways to print: -Use the Print command on the Office menu to change the print settings before printing. You can change: (1) Number of copies, (2) Page range, and (3) Default printer. -Click the Print button on the Quick Access toolbar or on the Print Preview toolbar to print. The Print button uses the default print settings; also prints a single copy of the document. NOTE : If the icon doesn’t appear, you can add it by using the “Customize” down-pointing arrow.

13. Print Window PRINT RANGE ( see below ) COPIES: NUMBER and COLLATE option PRINTER PROPERTIES (such as print in color or grayscale) PRINT WHAT How to change what is to print: To print only page 5 and page 10, you would enter 5,10. To print pages 5 through 10, you would enter 5-10. To print pages 5-10 and 60-70, you would enter 5-10,60-70.

14. Creating a Document Using a Template A template helps you create a formatted a document quickly. A template i s a formatted document that contains placeholder text.A template i s a formatted document that contains placeholder text. You replace the placeholder text with your own text.You replace the placeholder text with your own text. You save the file with a new filename.You save the file with a new filename. Word includes templates for memos, faxes, letters, reports, brochures, and other types of documents.Word includes templates for memos, faxes, letters, reports, brochures, and other types of documents. You can also create calendars, cards, etc.You can also create calendars, cards, etc.

15. Creating a Document Using a Template FILE MENU > NEW option Preview of the template you have selected in middle section. Installed templates Templates you can download Previews various templates available in the selected category.

16. Creating a Document Using a Template To enter your own text, you click the placeholder text and then add your own information. This is an example of a fax template. Note where the areas are that you would customize.

17. Formatting Text Using the Mini Toolbar Includes the most commonly used text and paragraph formatting commands. Once you select the text, it appears faintly above selected text. Point to it and it becomes solid, as shown below. If the Mini toolbar disappears, right-click selected text.

18. Reverse the last action with the Undo button on the Quick Launch toolbar.Reverse the last action with the Undo button on the Quick Launch toolbar. Undo a series of actions by clicking the Undo list arrow and selecting the action you want to reverse.Undo a series of actions by clicking the Undo list arrow and selecting the action you want to reverse. Restore a change that you reversed with the Redo button on the Quick Launch toolbar.Restore a change that you reversed with the Redo button on the Quick Launch toolbar. UNDO – REDO Commands