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Video Killed The Radio Star

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Presentation on theme: "Video Killed The Radio Star"— Presentation transcript:

1 Video Killed The Radio Star
Saint Louis University Megan Hawley, Leslie Merrill, Ben Shepard, Renee Skau

2 McApple College Located an hour west of Boston
Medium sized school of 6,000 students, 80% of whom are residential Has a reputation for technological innovations both in and out of the classroom Private, nonreligious institution

3 The goal of this presentation
“to come up with a program which will identify and describe, in some detail, five (5) issues, programs or services, within the student services realm, where technology has radically changed how the college delivers its programs and services to students.” Create a 5 year plan to further the development of the institution.

4 Impact Areas This institution has decided that there are 5 groups in which technology has or will have great impact across the campus Sustainability Administrative Efficiency Accessibility Safety and Security Student Ownership

5 Recourse of Impact Areas
With current tools, the institution looks to improve current situations in addition to looking towards a 5-year plan for further implementation. With all new programs there are, of course, concerns and issues that arise from their implementation. This presentation will also address concerns that have effected progress in other institutions.

6 Sustainability Sustainability is then divided into two subgroups:
Environmental Environmental sustainability includes the basic ideas of reducing waste that is normally produced through the practices of the institution Administrative Administrative sustainability involves the idea of creating systems that will last and evolve for the several years to come

7 Sustainability Card Swipe System
Currently this institution uses a typical key system for entry into classrooms, offices, and student residences 49% of U.S. colleges and universities use a “one-card” system Source: National Association of Campus Card Users survey of members 59% of U.S. colleges and universities use campus cards for access to residence halls By utilizing a complete card swipe system throughout the institution, there will be less physical waste

8 Sustainability Card swipe system
Additionally, with key systems there is a tremendous learning curve in regards to key tracking and physical operations. With card swipe operations, a computer program and machine is easy to learn and can be passed down to new employees. Easy transition into providing vending opportunities to students 70% of U.S. Colleges and Universities accept campus cards for purchases at university stores Source: National Association of Campus Card Users survey of members Reduces trips by vendors to campus to empty cash from machines Increases use by students with ease of purchase

9 Sustainability Card swipe system Equipment rental
by utilizing card information, fewer resources are misplaced or stolen by students Equipment is sustained by then charging the lost resources to a student card that had checked out the equipment

10 Sustainability Centralized Databases
Currently there is a paper tracking system for judicial and behavior concerns. By implementing a centralized database, utilizing a purchased program, all approved administrative officers can communicate across campus Environmental sustainability can be achieved by moving all “paper” operations into the centralized database that has no need for physical records Administrative sustainability is improved as these records are easily passed down to new employees through their access to the system.

11 Sustainability Online Academic Services
Currently the institution provides grade review on their online student server Online academic services include advising forms and program progress tracking Environmental sustainability is improved through the departure of typical paperwork that would accompany an advising session Administrative sustainability would be improved as new advisors would be quickly in tune with the online system

12 Sustainability Networking online
Currently many of the staff and faculty attend conferences or institution-wide workshops Membership in online networking opportunities for faculty and staff could provide additional tools for professional development Administrative sustainability would be improved as employees would be happier and feel more involved in their field as they converse easily with similar professionals throughout the country

13 Sustainability Flat screen monitors
Currently the institution does not utilize any opportunities for flat screen monitors across campus By purchasing several, well placed flat screen monitors the institution can improve its sustainability Environmental sustainability can be improved as the monitors will reduce the need for traditional program advertisements. Additionally, the flat screen televisions are low energy and more efficient than traditional televisions.

14 Sustainability Flat screen monitors
Administrative sustainability can be improved as all advertisements that are typically done via or paper flyers can then be broadcast on all the flat screens that are positioned around campus

15 Administrative Efficiency
Administrative efficiency is the basic idea to increase production by using technological advances currently available Increasing administrative efficiency leads to increased job security and appreciation over one’s work

16 Administrative Efficiency
Wireless networking Currently the institution cannot provide wireless networking to students, staff and faculty. By upgrades to the technology, wireless networks can greatly improve administrative efficiency Staff and faculty can now work throughout campus utilizing laptops and handheld devices Decreased support services due to ethernet jacks malfunctioning throughout offices and student residences Additionally, satisfaction can be improved by allowing staff mobility in their workstations through the use of wireless connections

17 Administrative Efficiency
Centralized Database Currently there is a paper tracking system for judicial and behavior concerns. Administrative efficiency is then increased as there is no “paper trail” to wait for Actions and decisions are made automatically as they progress through the system Staff and faculty attend to the items currently in their realm of responsibility

18 Administrative Efficiency
Card swipe systems Currently this institution uses a typical key system for entry into classrooms, offices, and student residences If there is a missing/lost key students must go through a long process through one central key administrative personnel With a card swipe system there may be a few office locations in which students can securely receive a new card for access into their residence

19 Administrative Efficiency
Online Academic Services Currently the institution has implemented online registration for students to utilize for courses With this system advisors are now able to automatically track students and their progress through the system Previously this would possibly require several correspondences to schedule meetings, then require several meetings to discuss plans Now advisors, who often have 100+ advisees, can have basic meetings with students to determine beginning goals and then track them via the system

20 Administrative Efficiency
Currently the institution has a complete system in which all students, staff, and faculty have access to a personal account has had a tremendous effect on administrative efficiency Staff and faculty can communicate simultaneously through on projects, problems, and ideas Production is increased as institutional accounts can be accessed from anywhere on-campus and at personal residences

21 Administrative Efficiency
University wide technology training Currently there is no participation in technology training and it is only utilized for special purposes and programs By implementing required, system wide training staff and faculty can become fluent in its use This training would be required as any part of assessment for tenure and advancement This training would provide a wide-reaching, extensive overview of campus programs so that all employees of the institution were able to participate in the technology

22 Accessibility Accessibility is addressed in regards to two basic regards: Accessibility to all individuals regardless of their abilities General accessibility to support and services

23 Accessibility Online Class options
Currently Blackboard is used for classes for posting grades, syllabi and important documents Students can keep in touch with classmates via Blackboard by chatting or ing

24 Accessibility Communication between offices
Database of students of concern accessible by need to know departments on campus. Any faculty or staff can make entries into the database, but most cannot view. Facilities concerns also entered via internet and sent directly to facilities services. This speeds up response time and cuts down on paperwork

25 Accessibility Online training courses
Specific departments required to complete online training courses that will enable staff to better serve students with special needs, as well as serve a diverse group of students

26 Accessibility Wireless services
Wireless network blankets entire campus Allows for students to access internet inside and outside while on campus Professors have the opportunity to conduct computer based courses outside where internet access is required

27 Accessibility Building Access
Currently, card swipe system in place at the front doors of each residence hall. This allows for quick access and is also a safety measure because this access is logged. Card swipe access also present in laboratories and other specific classes

28 Safety and Security The safety and security in the institituion is of an utmost concern These tools for Safety and Security are used to protect: Students, Staff and Faculty Private information

29 Safety and Security Card Swipe System
Currently the institution uses a card swipe system to enter residential buildings but not rooms Utilizing a card swipe system allows for the immediate deactivation of a card in the event that it is lost Immediate deactivation also allows administrators to restrict building entrance, if deemed necessary

30 Safety and Security Text Message Alerts
Currently the institution does not have a text message alert system. Having a text message system in place allows administrators to notify students immediately in the event of “need to know” situations on campus. “Need to know” situations can include but are not limited to severe weather conditions, specific building closures and/or campus wide emergencies.

31 Safety and Security Centralized Database
Currently there is a paper method for tracking Judicial and Behavioral concerns. Having a centralized computerized database allows multiple members of the university community, such as Residence Life, Greek Life, Faculty, Heath and Wellness and Public Safety, to enter incidents or students of concern into one university wide computer program.

32 Student Ownership This impact area addresses the Staff and Faculty’s goal of achieving student ownership in their collegiate lives The areas of focus on the following slides are prepared in the hopes that students will take an active role in their education and lives at the institution.

33 Student Ownership Online networking sites
Currently there is no university utilization or response to student use of online networking sites. According to Educause Center for Applied Research survey 46.1% of students use social network sites several times a week or more. Undergraduate students have grown up with technology and are comfortable interacting in digital environments.

34 Student Ownership Online Academic Resources
Currently some departments have degree audits available to their students; there are no lectures available online; and some professors are using Blackboard as a resource. In a small survey conducted at North Carolina State University by Robert L. Schrag, over 80% of students wanted lectures to be made available. Making lectures available allows engaged students to review what they heard and update their notes and encourages unengaged students who might otherwise disrupt class from attending while still allowing them to get the information from class.

35 Student Ownership Online Academic Resources
According to Educause, 60.9% of students believe that using technology improves their learning. If students were able to track their progress toward their degree they would be able to be more prepared for meetings with academic advisors.

36 Student Ownership Email and Texting
Currently there are no expectations for the use of or texting. Students tend to have immediate access to s through blackberries, laptops, and other personal devices. Faculty are beginning to transition into being comfortable with ing. University provided s allow students to use for academic purposes without breaking the barrier between their personal and academic lives.

37 Student Ownership Laptops and Wireless Networks
Currently students can purchase laptop computers through the university at a discounted rate. The campus is set up with Macs, and is completely wireless. The trend among students is to have multiple computers to address their different needs. For example having a laptop for academics and a desktop for personal use. Students have a desire to keep their personal lives separate from their academic lives. Providing laptops will allow students who might not be able to purchase a laptop or a second computer to keep their academic work on

38 Student Ownership Card Swipe System
Currently students carry multiple keys and cards for access to buildings and rooms. Having a personal ID with a pin number means that students need only one card and no keys while still being secure.

39 McApple College, 2013 Sustainability
The institution will have an operating card swipe system for entry into classrooms, offices, and student residences The institution will implement a centralized database to contain judicial and behavior concerns for students. Faculty and staff can enter concerns and interactions with students that should be noted for the campus-wide support group.

40 McApple College, 2013 Sustainability
The institution will have an operating student advising assistance online. All undergraduate, graduate, and professional programs will have a “degree audit” program. Students can see their progress through a specific area of study. Additionally, they can see possible options for further study in a variety of other programs.

41 McApple College, 2013 Administrative Efficiency
The institution will upgrade to a wireless network available to all students, staff, and faculty on the traditional boundaries of campus Information and Technology Services will implement a system-wide opportunity for technology advancement. Staff and faculty will be encouraged to participate. Administration have decided that it will be required of all staff to complete the technology courses. Faculty will be discussing its use in determining tenure.

42 McApple College, 2013 Accessibility
The institution will have card swipe access into individual residence hall rooms. This will allow students one less key to carry and would also make for a quick remedy to lost keys. If a card is lost, it can be taken off-line, so that there would be no fear of access by non-residents

43 McApple College, 2013 Accessibility
The institution will have live online course options to allow students ability to “attend” classes from their own residence. This will allow for greater accessibility for those not able to physically attend class and will give those individuals the same opportunities as their peers. Second Life or another type of online community setting would be used to allow for interaction in these online courses.

44 McApple College, 2013 Safety and Security
Create a centralized Database for judicial and behavioral concerns. All faculty will be trained on how to enter information into this database as well as Student Development staff. Install a card swipe system on all doors All departments who are stake holders will have access to the centralized system

45 McApple College, 2013 Safety and Security
Create and implement a text messaging system that will alert students, faculty and staff of campus “need to know” information. “Need to know” information includes but is not limited to severe weather, campus and/or building closures, on campus violence or other campus wide emergencies.

46 McApple College, 2013 Student Ownership
Degree audits will be available for all students in all majors with the option to see how changing majors would impact their progress. Laptops will be provided to all students within the next 5 years. The university will create and implement an online forum similar to a Wiki where students can interact and share information.

47 Concerns for Implementation
Privacy Cases of personal information that is vulnerable to corruption by outside individuals Ohio University, May 2006 367,000 files of students, staff, and alumni were exposed to hackers over a 13-month period Source: Chronicle of Higher Education, Sept 2006

48 Concerns for Implementation
Safety and Security Private schools are able to monitor who enters their campus and for what purpose. A public institution is restricted by state and federal privacy laws. Left and/or lost of student ID cards is possible Utilization of a pin system, in conjunction, with a swipe system will help limit loss or theft of personal information

49 Concerns for Implementation
Student Ownership Students will stop checking s due to overload of information. Cost may be high for implementation of academic resources and purchasing laptop computers for students. Students may lose or have cards stolen, which is why pin numbers are associated with each card.

50 Thank you Saint Louis University Megan Hawley Leslie Merrill
Ben Shepard Renee Skau

51 References Foster, Andrea L., N.C. State Professor Stops Selling Lecture Recordings Online. The Chronicle of Higher Education: Information Technology. September 29, 2006. Guess, Andy., Students ‘Evolving’ Use of Technology. September 17, 2008. Kiernan, Vincent, Show Your Hand, Not Your ID. The Chronicle of Higher Education Lombardi, John V., The Academic Success Entitlement. September 26, 2008. Mangan, Katherine S., For Many Students, One Computer is Not Enough. The Chronicle of Higher Education: Information Technology. March 3, 2006.

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